The document provides an overview of PowerPoint basics including its main toolbars and the Office Assistant. It discusses the four main toolbars - the Standard Toolbar, Formatting Toolbar, Drawing Toolbar, and how they can be moved. It also covers adding and removing toolbars. The document then explains how to activate and use the Office Assistant to get help within PowerPoint. Finally, it introduces some key PowerPoint terms and suggests how a teacher could introduce these basics to students in a systematic way through demonstrations and worksheets.

1. • UNIT 1
• PowerPoint Basics

Trusty Toolbars

Handy Help

Techie Terms

Cool for School

2. Finding the toolbars
The toolbars contain graphically illustrated buttons
that you click to perform specific tasks in a program.
PowerPoint has four main toolbars, which can help
you create your presentations quickly and easily.
The Standard Toolbar is located at the top of the
PowerPoint window, below the menu bar. It has
buttons for common tasks such as saving, printing,
checking spelling, and inserting charts and tables.

3. The Formatting Toolbar is located just below the
standard toolbar. Most of its buttons are for
formatting text. Use these buttons to change the
font type or size, make text bold or italic, indent
text, and insert bullets.

5. The Drawing Toolbar is located at the bottom of
the PowerPoint window. It has tools for drawing
shapes, adding lines and curves, and inserting
text boxes and WordArt. It also has buttons for
manipulating and formating the objects you
draw.

6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of the PowerPoint
window. As well, docked toolbars, including the Standard Toolbar, the
Formatting Toolbar, and the Drawing Toolbar, can be converted to floating
toolbars. A move handle on the left or top of the toolbar indicate that the toolbar
is docked. A title bar indicates that the toolbar is floating.
Here's how to move one of the toolbars
to a new location:
1. Click the move handle on a docked
toolbar, or click the title bar on a floating
toolbar.
2. Holding down the mouse button,
drag the toolbar to the new location.

7. Adding and removing toolbars
PowerPoint has several other toolbars to help you
accomplish your tasks. The Picture Toolbar has several
buttons that are useful when you work with images. There
are buttons for Contrast, Brightness, and Cropping. This
toolbar will automatically appear when you insert clip art
or pictures.

8. The Animation Effects Toolbar has buttons for working with
animations, and the Web Toolbar helps you create presentations on
the Internet. There's also a Reviewing Toolbar, a WordArt Toolbar, and
a Control Box Toolbar. When you're a more advanced user, you may
wish to add some of these toolbars to your PowerPoint window. Let's
say you want to add the animation effects toolbar. Here's what you do:
1 Click the View menu, and then
point to Toolbars
2 In the Toolbars submenu, click the
check box next to animation effects. An
animation effects toolbar appears in
the PowerPoint window

9. Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try
removing the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to animation
effects to deselect it.

10. Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office
Assistant character is Mr. Clipit an animated
paperclip but you can change the Office Assistant's
character at any time.
To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.

11. Or click the Help menu, then click Microsoft PowerPoint
Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your
work and offers tips or suggestions. A yellow bulb above the
Office Assistant indicates that it has a tip.

12. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
1. Click the Office Assistant. A
callout appears, asking you
what you want to do.

13. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
2. Type in your request. For
example, type "insert a
graphic". A list of related help
topics will appear.

14. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
3. Select a help topic from the
list. (Click See More for more
options.) The help topic is
displayed.

16. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are
useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that
contains all the slides, speakers notes, handouts,
etc. that make up your presentation.
Object: Any element that appears on a PowerPoint
slide, such as clip art, text, drawings, charts, sounds,
and video clips. You can refer to a clip art object, a
text object, a title object, a drawing object, etc.

17. Slide Show: A series of slides displayed in sequence.
A slide show can be controlled manually or
automatically.
Transition: A special effect used to introduce a slide
during a slide show. For example, you can fade in
from black, or dissolve from one slide to another.

18. UNIT 1
Obviously you're a teacher with a pioneering spirit.
So, no doubt, you'll want to teach your students how
to create multimedia presentations using PowerPoint.
Before you get your students all excited about funky
animations and nifty sound effects, you'll have to
equip them with a few PowerPoint essentials.
First and foremost, you have to talk the talk.
Introduce your students to PowerPoint vocabulary by
doing a live demonstration of all the different terms
you will be using. Explain the difference between a
slide and an object. Show how a transition is a part o
f a slide show. And just to make sure everyone is on
the same wavelength, follow-up your demonstration
with a worksheet

19. PowerPoint comes with many toolbars-fifteen of them, to be
exact. Don't worry about introducing your students to all of
them. Concentrate on the four main toolbars that appear
when you first open the program.
You might want to consider introducing the toolbars one at a
time. To start, you can hide all of the toolbars. When
your students need to format text or add graphics,
show them how to add the appropriate toolbar and
teach them the function of each button.
The toolbar-by-toolbar approach sounds radical, but
what better way to prevent your students from clicking
every button in sight. Teaching PowerPoint one toolbar
at a time also keeps your students focused and gives
you a nice, systematic way of introducing the
program's features and functions.

20. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your
students be able to read and comprehend the words in
Office Assistant. Can they navigate through the Help files
without your assistance? Do you have enough class time to
let students explore this feature? Will your students become
as addicted to animating with the Office Assistant as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office Assistant and
click your "right" mouse button. Choose Animate from the pop-up menu and be
prepared for a surprise.
Take the Quick Quiz to
test your knowledge!

21. UNIT 1: PowerPoint Basics

22. 1. You know a toolbar is successfully docked when...
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from
your computer speakers.
Click on the correct answer

23. A toolbar is successfully
docked when move
handles appear on it.

24. 2. Any element that appears on a PowerPoint slide,
such as clip art, text, drawings, charts, sounds,
and video clips.
a. Slide
b. Object
c. Presentation
d. Transition
Click on the correct answer

25. An OBJECT is any element that appears on
a PowerPoint slide, such as clip art, text,
drawings, charts, sounds, and video clips.

26. 3. The animated help system that answers your
questions, and offers tips and helpful suggestions
as you work.
a. Mr.Clipit
b. Office Helper
c. Go Get ‘em
d. Office Assistant
Click on the correct answer

27. The office Assistant is an animated help system
that answers your questions, and offers tips and
helpful suggestions as you work.

28. 4. The toolbar that contains common tasks such as
saving, printing, checking spelling and inserting
charts and tables.
a. Simple
b. Common
d. Standard
d. Task
Click on the correct answer

29. The Standard Toolbar has buttons for
common tasks such as saving, printing,
checking spelling and inserting charts and
tables.

30. 5 What menu do you click on to find the Microsoft
Office Assistant?
a. Help
b. Tool
c. Insert
d. View
Click on the correct answer

31. To find the Office Assistant click the Help menu,
then click Microsoft PowerPoint Help.

32. you have successfully completed the Quick Quiz!