The document discusses strategies for effective virtual collaboration using Zoom. It covers: 1. Getting familiar with basic Zoom functions and pushing boundaries to achieve results through techniques like choosing the right technology, managing time and atmosphere, addressing technical issues, and designing for inclusivity. 2. Methods for collecting data virtually through polling software, informal tools like chat and reactions, and creative approaches like using glass jars, mountains, push pins, and post-its for feedback. 3. The importance of incorporating fun and enjoyment into virtual meetings by setting challenges, using stories, sharing passions, and exploring improv to promote effective learning.

1. Zoom – Exploring Virtual Collaboration
@krimaitis
@innovation_nwc

2. Temperature check… anything changed?
Where would you put yourself on
the scales if…(and I realise these
scales are very COVID/Nandos)
Green is “Just growing in
confidence”
Light yellow is “I can turn on
zoom, I can turn off” normally on
mute…(even when I don’t want to
be)
Dark yellow is “it only slightly
makes me anxious to hear the
song “who’s zooming who”
Orange is “I have a tattoo on both
sets of knuckles it says ZOOM
GURU”
Hosting
large
meetings
Attending
Small/Large
meetings
Hosting
small
meetings

3. Breathing break

4. Schedule
What we will cover in this session…
Tech
Content
Approach
1. Getting to grips with the basics
2. Pushing virtual boundaries to get results
3. Sleek data collection
4. Aiming for enjoyment

14. Zoom
Getting to grips with the basics…
Tech
Content
Approach

15. Zoom
Pushing virtual boundaries to get results…
Tech
Content
Approach

16. What are the most common virtual boundaries?
How can we overcome them?
Fit for purpose – choose the RIGHT TECH by
exploring reviews and recommendations. Use
more than one platform?
Time – use PAST, PRESENT AND FUTURE
working.
Atmosphere….SET IT UP RIGHT, friendly
welcoming and inclusive.
Tech issues – BACK UP, look for WiFi Solutions
get your self confidently connected.
Inclusivity – design in collaboration.

17. What are he most common virtual boundaries?
How can we overcome them?
Productivity – FLIP THE SESSION, ditch powerpoints
for activities, never talk for more than 10 mins, give
reflection time. KEEP TO THE AIM…Get an amazing
contributor! Make the most of away from the screen
time.
Usability – time for capacity building, normalise errors
and share failures. ALWAYS ENCOURAGE.
Engagement/motivation – CREATE RELATABLE
CONTENT, use analogies, encourage
sketchnotes/notes and physical feedback. Inject
enjoyment (when appropriate).
Wellbeing – encourage breaks and safe monitor use.

18. We asked 100 people how do you collect data?
Our survey said…
1. Getting to grips with the basics
2. Pushing virtual boundaries to get results
3. Sleek data collection
4. Aiming for enjoyment
Tech
Content
Approach

19. Software
Let the software do the hard stuff…
FORMAL
Zoom Poll
Menti
Sli.do
Kahootz
Survey Monkey
Doodle Poll
Google forms
INFORMAL
Zoom Chat
Hands Up
Reactions
Annotate
Sketchnotes
Social Media

20. Sleek data collection
Feed back….do you need it?…
• What do you want to determine? (feeling, experience,
knowledge)
• Are you also prepared/planned to show its value?
• How can you use feedback to motivate participants?
• Does it nee to be formal?
• How does the data/feedback need to be presented
for its purpose?

21. Glass Jars…
Add text under each of
these jars on a slide and
get people to reflect about
work, themselves, or
something they want to
bring to the discussion…
Which lid is the hardest to
open and why? Which jar
needs to be added to
support the success of….

22. Mountain
Add text on screen…
Where is the project
currently? Use as a map to
look at easier solutions….
What will ensure
momentum of the
project?
Who can help to support
the project?

23. Push pins
Add text and connection
lines on screen…
What are our priorities?
What are we missing?
Who are the stakeholders
– join up…

24. Post- its
Idea dumping ground?
One per person jot down
your notes as the speaker
is presenting…
Brief – simple, easy to
collect and identify

25. Temperature check…
How are you feeling?
In terms of risk how would
you grade the project,
data, etc
How will you measure it in
the next 6 months?

26. Mixing bowl What’s in the mix?
What would be a new
ingredient to add?
What is the basic recipe
for this project? Who’s the
chef…

27. Illuminated by the light
What are the highlights?
What is under the
spotlight?
What don’t we know
about that’s in the dark?

28. Emoji Feedback
Could be applicable to
emotions or projects/work
Could be associated with
change or things that
make you feel
better/worse
What are you sure/unsure
about?

29. Car Park
Allow for natural
conversation flow and
park ideas that arise.
Theme them up and make
time at the end of the
session or add to the
following meeting.
Allow for people to add as
they go.

30. Edward de Bono’s Thinking Hats
Think about the topic from
different angles.
Ask a set of questions and
show the slide. Maybe
even write next to the hats
your results.
Which hat do you tend to
wear…how can you
change this…maybe keep
data?

31. Blob trees…
Ask participants to mark out
and reflect on their current
position – why?
Where do they want to be?
Where do they need to be….
Needs a license to be used
officially
https://www.blobtree.com/

32. Eco Cycle…
Ask participants to mark
out and reflect on their
current projects where do
they need to be placed?
What do they notice and
what does that mean?
http://www.liberatingstructures.com/

33. Influence Mapping
Map out stakeholders…where
are your relationship
priorities?
Which relationship do you
need to manage better?
Which relationship is
managed well?

34. And now for the fun bit…
LOL
1. Getting to grips with the basics
2. Pushing virtual boundaries to get results
3. Sleek data collection
4. Aiming for enjoyment
Tech
Content
Approach

35. The seriousness of fun and enjoyment
When did you last enjoy learning?
Huizinga emphasised play’s
natural basis as a not-so-trivial
pursuit: “Play is older than
culture, for culture … always
presupposes human society, and
animals have not waited for man
to teach them their playing.”

36. FACTS
It’s Science…
If the learning isn’t fun, it won’t be effective. That’s not just a sneaking suspicion –
it’s cold, hard, scientific fact.
A study in the journal, College Teaching, found that students could recall a statistics
lecture more easily when the lecturer added jokes about relevant topics.
In her book, Neurologist, Judy Willis showed how fun experiences increase levels of
dopamine, endorphins, and oxygen – all things that promote learning.
In a study for the Journal of Vocational Behaviour, Michael Tews found that
employees are more likely to try new things if their work environment is fun.
Dr Laura Kubansky has undertaken research which demonstrates that fun is good
for your health.
Many influential researchers (Dulay & Burt, 1977; Krashen, 1982) have found
evidence that people learn better when they’re feeling strong positive emotions.

37. How can we encourage fun and enjoyment?
Building play into work…
Set challenges
Use funny and interesting stories
Share passions and personality.
Pick the right place and time - only go where its
appropriate to go.
Look for innovation – Yes, and…Improv.
Explore and research other examples that work.

39. Temperature check… anything changed?
Where would you put yourself on
the scales if…(and I realise these
scales are very COVID/Nandos)
Green is “Just growing in
confidence”
Light yellow is “I can turn on
zoom, I can turn off” normally on
mute…(even when I don’t want to
be)
Dark yellow is “it only slightly
makes me anxious to hear the
song “who’s zooming who”
Orange is “I have a tattoo on both
sets of knuckles it says ZOOM
GURU”
Hosting
large
meetings
Attending
Small/Large
meetings
Hosting
small
meetings

40. What will stay with you?