Evaluate to Motivate was initially written and presented to Toastmasters as an educational tool to teach members how to give inspirational and motivational evaluations. The presentation was so entertaining and successful that it has been adapted to general business.

1. EVALUATE
TO
MOTIVATE

2. You’ve been asked to
evaluate smeone’s work or
creative talents.
What does it mean to give
good evaluation?
What do you say?
Evaluations are the heart
and sole of an organization
and they can inspire and
build people up or ... break
them down.
Evaluations are at the heart
of how we learn and grow
personally and
professionally

3. You’ve been an evaluator your
whole life, but didn’t know it.
Has a colleague asked your
opinion on a project?
Has a child presented you
with a drawing or report and
asked “what do you think?”
Do you watch American Idol
and give your opinion of the
talent.. or lack thereof?
Has your spouse ever asked,
“Do these jeans make me
look fat?”

4. As an Evaluator you are not
a judge, an authority on
human behavior, nor
an expert on all things.
The purpose of an
evaluation is to provide
honest and uplifting
comments.
You are giving your own
personal reactions and
opinions.
And you should do so in
an inspiring and uplifting
manner so the person
is encouraged and
motivated to keep going.
A good evaluation should
teach and inspire.

5. A good evaluator is
prepared and
understands the objectives
trying to be achieved.
The more feedback an
Evaluator can give, the
more beneficial to the
person being
evaluated.
Growth comes from
good, constructed
feedback.
Good construtive feedback
comes from fully
understanding what
the end result is that
the person is striving for.

6. As an Evaluator, you
are in the position of
being an ally and BFF.
There should be a
relationship between
the Evaluator and the
person being evaluated.
In organizations like
Toastmasters and
Evalautor and Speaker
should meet before
the meeting. The
Speaker gives any
pertinent details and
the Evaluator gives last
minute encouragement.

7. Listen intently.
Really listen.
Pay attention to details.
Pay attention to
see if the major objectives
are being met.
Smile :-)
Smiling is a silent head nod,
a high five and a small way
to say, “keep going, you’re
doing great!”
When someone knows
they are being evaluated its
an extra source of stress.
Remain enthusiastic and
encouraging.

8. There are two methods of
evaluating, first is the
Sandwich method.
Start by giving positive
feedback and use specific
examples of what the
person did right and
what you liked.
Next, give an area of
improvement and always give
a specific example of
what you think could
have been done differently.
Last, complete your
“Evaluation Sandwich” by
ending with a compliment or
positive remarks.

9. The second method is called the
Pyramid Method.
Start out by giving 3 positive comments.
This is the foundation of your pyramid.
Next, give 2 opportunities for
improvement and give specific
ideas of what you think should have
been done differently.
Lastly, end off on a high note of great
enthusiasm. Provide a motivational
remark or comment that is
very encouraging to the person you
are evaluating.

10. Remember that as an
Evaluator you are
speaking on your behalf
only, not on behalf
of others and especially
not on behalf of an entire
audience.
Its OK to ask an audience
or others for their input
during your evaluation,
however remember that
opinions vary greatly and
your evaluation is just your
own personal opinion.
Use words like“I felt,”
“I believe”, “I was confused
by...”
Avoid words like
“we think,” “we felt,”
“we were all moved to
tears,”

11. Avoid judgemental
statements. Remember,
you’re not meant to judge,
only to give your own
personal opinion.
Refrain from acting as if you
have authority over the
person.You may have
authority but you want to
remain as much on equal
ground as possible. Avoid
statements that make you
sound like a judge.
Refrain from using the
words, “don’t, never, always.”
Use phrases such as, “you
might want to give thought
to...” “you might want to
play around with...”

12. Smile when you speak.
Be enthusiastic and speak
with a positive and
encouraging tone of voice.
Let your genuine
appreciation come through
and remember the person has
put in time and effort to
whatever you are
evaluating.
Your Evaluation isn’t about
you. Show emotion, use
gestures and facial
expressions but remember
to keep the attention off of
you and on the person being
evaluated.

13. A conclusion to an
evaluation is powerful
enoughto encourage
or discourage.
Dreams are stomped
upon and many people
give up because of
improper evaluations.
This is your opportunity
as a human being to
positively influence
another person.
Offer congratulations,
lots of kudos and several
high fives and pats on
the back.
End on a positive note
so the person leaves the
evaluation feeling
motivated to strive to
higher heights.

14. WHEN YOU’RE THE
PERSON BEING
EVALUATED
Give objectives to your
evaluator ahead of time.
Be responsible and show
up early to spend time
with your Evaluator
beforehand. Go over
objectives and challenges
that you particularly want
his or her opinions about.
Remember, your Evaluator
is your ally and BFF. Let
them offer words of
encouragement.

15. Listen carefully during
your evaluation.
Resist the urge to shout
out any contradictions or
excuses.
Don’t argue with any
points you disagree with.
Remember that an
evaluation is simply one
person’s opinion. You do
not have to agree with
everything that is said.
Humble yourself to really
listen. Suspend judgement
and thank them for their
honest and heartfelt
evaluation.
Don’t be arrogant or
egotistical. Be grateful and
humble, as this is your
opportunity to learn how
you are affecting others.

16. After your evaluation, speak
with
your Evaluator and with others.
Seek feedback and also
graciously accept praise.
Savor high-fives and
compliments.
Many people find it
uncomfortable to accept a
compliment. Learn to do so as
its one of life’s most satisfying
and gratifying “feel good”
moments.
You’ve just completed
something and you should be
proud of your accomplishment.

17. After the Evaluation take
time to yourself.
Either the same day or
the next day, sit quietly and
reflect on your own
efforts.
Go through the
objectives of what you
wanted to accomplish and
jot down your own notes
about your performance.
Take note of the positive
things and opportunities
for improvement.
Consider notes from your
Evaluator and anyone else
who offered you feedback.
Do not be too hard on
yourself! Use this time as
inspiration to move
foreward!

18. GROUP EVALUATIONS
When you are part of a group
giving an evaluation to
someone, remember to use the
Sandwich or Pyramid method.
A Group Evaluation can feel like
a “gang upon” session so be
that motivating and inspiring
person in the group.
If you are asked to write an
evaluation or fill out a comment
card, don’t write anything that
you wouldn’t sign your name
to. And always sign your name.

19. Whether you are being
evaluated or you are the
Evaluator, be gratious and
thankful to everyone
involved.
People are busy and
preparations for meetings,
speaking engagements,
creative sessions, etc. take
time and planning.
Hand write a note of thanks
to all who are involved.

20. Would you like to learn
more about Evaluating?
www.Toastmasters.org
has many useful articles
about Evaluations.
Google Evaluate to
Motivate you will find
complete programs.
You can also visit
www.brandgarden.biz/blog
and enter the search term
Evaluate

21. Evaluations are key to success in life.
It is usually the positive influence of
someone in our lives that helps us
believe we are more than we ever
thought we could be.
The next time you offer someone
advice, remember the power of
your words.
You hold the magic wand
to offering them a moment of
inspiration through your
evaluation.
Evaluate to motivate.

22. EVALUATE
TO
MOTIVATE