Europeana projectshiftseptember2013

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The document discusses sustainability and project lifecycles in relation to Europeana digital library projects. It outlines three scenarios for what may happen when projects end: 1) the project ends completely, 2) a follow up project is launched, or 3) an aggregator takes over the project's functions. The key points are: - Sustainability means a project's results continue beyond its end through ongoing use and exploitation. - Europeana developed a Project Shift Plan to help preserve work from ending projects and ensure a smooth transition. - The Plan involves surveys, collaboration between projects and Europeana, and outlining responsibilities under the three scenarios. - Projects ending within 12 months should evaluate which scenario applies and contact Europe

Technology Business

Annette Friberg, Europeana
Project Life Cycle and Sustainability
Projects Group Assembly, 26 September 2013

“Sustainability is the capacity of the project to
continue its existence and functioning
beyond its end. The project results are used
and exploited continuously. Sustainability of
results implies use and exploitation of results in
the long term.”
European Commission – Directorate-General for Education and Culture

Europeana Project Ecosystem
– Chapter 1
– Chapter 2
– Chapter 3

Europeana Project Shift Plan
• Important to continue and preserve the work
carried out by the projects during 2-3 years
• Needed a plan that addressed specifically content,
partnerships, knowledge once a project ends
• Project Shift Plan
– The three scenarios
– Surveys
– A triangle collaboration between project partners,
project coordinator and Europeana

Consultation and Surveys
A core group of projects was consulted in the
development of the Project Shift Plan in 2011:
Elocal (Mary/Rob/Runar/Olga), Athena (Maria-Teresa)
EU Screen (Johan Oomen), Carare (Stuart Jeffery &
Henrik Jarl Hansen) EFG (Georg Eckes and Kerstin Herlt)
Use cases;
EuropeanaLocal (ending May 2011)
Athena (ended April 2011)

Projects Lifecycle
Year 1 Year 2 Year 3
Content &
Partners
Current Project
Ending 2011:
Athena, Elocal, Ev1, EFG, EConnect,
ApeNet, ETravel, MIMO, Judaica
, Arrow, BHL Europe
Year 5Year 4 Year 6
?

Scenario1 - Project Ends
Year 1 Year 2 Year 3
Content &
Partners Project

Scenario 2 - Follow up project
Year 1 Year 2 Year 3
Content &
Partners Project 1 Project 2
Year 1 Year 2 Year 3

Scenario 3 - Aggregator
Year 1 Year 2 Year 3
Content &
Partners Project
Dark
aggregator
Aggregator
with portal

“And now…”
Evaluate, min. 12 months before the projects
ends, which scenario your project will choose
Get in contact with Europeana and let us know
************************************
Projects ending, we suggest to use the process
outlined in the PROJECT SHIFT PLAN

Project Shift Plan Process by
Scenario 1 - Projects End
• Survey
• Re-routing
• Data Exchange Agreement
• Europeana Network Membership
– Task forces, AGM, Linkedin, Interest Groups
– Communications (newsletter, social media)
– Ingestion and tech updates, workshops

FOR MORE DETAILS
ON THE PROJECT SHIFT PLAN,
PLEASE CONTACT NICOLE (Nicole.Emmenegger@KB.nl)
Thank you,
Annette.Friberg@kb.nl

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Europeana projectshiftseptember2013

1. Annette Friberg, Europeana Project Life Cycle and Sustainability Projects Group Assembly, 26 September 2013

2. “Sustainability is the capacity of the project to continue its existence and functioning beyond its end. The project results are used and exploited continuously. Sustainability of results implies use and exploitation of results in the long term.” European Commission – Directorate-General for Education and Culture

3. Europeana Project Ecosystem – Chapter 1 – Chapter 2 – Chapter 3

4. Europeana Project Shift Plan • Important to continue and preserve the work carried out by the projects during 2-3 years • Needed a plan that addressed specifically content, partnerships, knowledge once a project ends • Project Shift Plan – The three scenarios – Surveys – A triangle collaboration between project partners, project coordinator and Europeana

5. Consultation and Surveys A core group of projects was consulted in the development of the Project Shift Plan in 2011: Elocal (Mary/Rob/Runar/Olga), Athena (Maria-Teresa) EU Screen (Johan Oomen), Carare (Stuart Jeffery & Henrik Jarl Hansen) EFG (Georg Eckes and Kerstin Herlt) Use cases; EuropeanaLocal (ending May 2011) Athena (ended April 2011)

6. Projects Lifecycle Year 1 Year 2 Year 3 Content & Partners Current Project Ending 2011: Athena, Elocal, Ev1, EFG, EConnect, ApeNet, ETravel, MIMO, Judaica , Arrow, BHL Europe Year 5Year 4 Year 6 ?

7. Scenario1 - Project Ends Year 1 Year 2 Year 3 Content & Partners Project

8. Scenario 2 - Follow up project Year 1 Year 2 Year 3 Content & Partners Project 1 Project 2 Year 1 Year 2 Year 3

9. Scenario 3 - Aggregator Year 1 Year 2 Year 3 Content & Partners Project Dark aggregator Aggregator with portal

10. “And now…” Evaluate, min. 12 months before the projects ends, which scenario your project will choose Get in contact with Europeana and let us know ************************************ Projects ending, we suggest to use the process outlined in the PROJECT SHIFT PLAN

11. Project Shift Plan Process by Scenario 1 - Projects End • Survey • Re-routing • Data Exchange Agreement • Europeana Network Membership – Task forces, AGM, Linkedin, Interest Groups – Communications (newsletter, social media) – Ingestion and tech updates, workshops

12. FOR MORE DETAILS ON THE PROJECT SHIFT PLAN, PLEASE CONTACT NICOLE (Nicole.Emmenegger@KB.nl) Thank you, Annette.Friberg@kb.nl

Editor's Notes

In organisational management we use Paradigm shift which reflects a cultural change in the organisation. The name project shift reflects that the project is in a stage that requires a fundamental change to its existence, which is the fundamental aspect. It does not just mean finding solutions to problems. It is a process of managing change in the project, resulting in either fundamental or incremental changes for the good of the project.

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