The document discusses sustainability and project lifecycles in relation to Europeana projects. It outlines three scenarios for what may happen when projects end: 1) the project ends, 2) there is a follow up project, or 3) an aggregator takes over the project's functions. Projects ending within 6 months are advised to evaluate which scenario applies and notify Europeana. The Project Shift Plan provides a process for projects to transition under Scenario 1, including surveys, routing data/partners elsewhere, agreements, and joining the Europeana Network. Maintaining the work of past projects is important for preserving efforts and knowledge gained.

1. Annette Friberg, Europeana
Project Life Cycle and Sustainability
Projects Group Assembly, 26 September 2013

2. “Sustainability is the capacity of the project to
continue its existence and functioning
beyond its end. The project results are used
and exploited continuously. Sustainability of
results implies use and exploitation of results in
the long term.”
European Commission – Directorate-General for Education and Culture

3. Europeana Project Ecosystem
– Chapter 1
– Chapter 2
– Chapter 3

4. Europeana Project Shift Plan
• Important to continue and preserve the work
carried out by the projects during 2-3 years
• Needed a plan that addressed specifically content,
partnerships, knowledge once a project ends
• Project Shift Plan
– The three scenarios
– Surveys
– A triangle collaboration between project partners,
project coordinator and Europeana

5. Consultation and Surveys
A core group of projects was consulted in the
development of the Project Shift Plan in 2011:
Elocal (Mary/Rob/Runar/Olga), Athena (Maria-Teresa)
EU Screen (Johan Oomen), Carare (Stuart Jeffery &
Henrik Jarl Hansen) EFG (Georg Eckes and Kerstin Herlt)
Use cases;
EuropeanaLocal (ending May 2011)
Athena (ended April 2011)

6. Projects Lifecycle
Year 1 Year 2 Year 3
Content &
Partners
Current Project
Ending 2011: Athena, Elocal, Ev1,
EFG, EConnect, ApeNet, ETravel,
MIMO, Judaica , Arrow, BHL Europe
Year 5Year 4 Year 6
?

7. Scenario1 - Project Ends
Year 1 Year 2 Year 3
Content &
Partners Project

8. Scenario 2 - Follow up project
Year 1 Year 2 Year 3
Content &
Partners Project 1 Project 2
Year 1 Year 2 Year 3

9. Scenario 3 - Aggregator
Year 1 Year 2 Year 3
Content &
Partners Project
Dark
aggregator
Aggregator
with portal

10. “And now…”
Evaluate, min. 6 months before the projects
ends, which scenario your project will choose
Get in contact with Europeana and let us know
************************************
Projects ending, we suggest to use the process
outlined in the PROJECT SHIFT PLAN

11. Project Shift Plan Process by
Scenario 1 - Projects End
• Survey
• Re-routing
• Data Exchange Agreement
• Europeana Network Membership
– Task forces, AGM, Linkedin, Interest Groups
– Communications (newsletter, social media)
– Ingestion and tech updates, workshops

12. FOR MORE DETAILS ON THE PROJECT SHIFT
PLAN, PLEASE CONTACT NICOLE,
Thank you,
Annette.Friberg@kb.nl