Enterprises Resources Planning for Power Sector

1. 1
Enterprise Resources Planning
November 18, 2023
Presentation on Procurement of
1) IFMIS
2) RMS &
3) PM Consultancy

2. Key
Parameters
RMS IFMIS
Project
Duration
4.5 Years
Implementation -1.5 Yr,
Support Extension 3 Yrs.)
5 Years
Implementation -2 Yrs,
Support Extension 3 Yrs.
Geographical
Coverage
20-25 Locations
(Kathmandu and nearby)
All offices of NEA
Functional
Coverage
IFMIS
• Financial Management
• Asset Management
• Inventory Management
• Payroll
• Project Accounting
• Employee Claims &
Retirement Benefits
IFMIS and RMS
• Financial Management
• Asset Management
• Inventory Management
• Payroll
• Human Resource
Management System
• Project Accounting
• Metering
• Billing and Collection
• Energy Audit
2
Scope of Work (RMS & IFMIS)

3. 3
RMS: Scope of Work
 Supply, delivery, design, customization, integration,
implementation, testing, commissioning of Hardware/ software of
the RMS with FMS, including Data Migration & Change
Management and Capacity Building.
 COTS database, Middleware, Network and customer care
equipment and other software in conformance to Industry
standards and installation & maintenance of necessary
infrastructure (at DC &DR).
 Total period of contract is 4.5 years (1.5yrs for Implementation &
FMS and 3yrs for support.) During the FMS period, the SI shall
provide manpower &technical support services.

4. 4
RMS: Key Considerations
 Software License for 6 million consumers. (5.08m, 8%,3%,3%,3%)
 Annual Technical Services (ATS) are computed @ 22% of the RMS
License Cost per year.
 Hardware Infrastructure requirements for DC and DRC
 Annual Maintenance Cost (AMC) @ 10% of HW Cost per year.
 Capacity Building : 700 RMS Users, 14 Executive Users (Abroad).
 FMS: Man-month Rate : Same till Go-Live, 10% Y-o-Y thereafter.

5. 5
RMS: Modules
Major Modules FRS Count
1. Metering 21
2. Billing 55
3. Collection 18
4. New Connection, Disconnection & Reconnection 50
5. Energy Audit 7
Supporting Modules
6 Management information System (MIS) 12
7. Document Management System (DMS) 13
8. Customer Relationship Management (CRM) 48
9. Web Portal and Mobile Application 19
10. Customer Care Centre (CCC)

6. 6
RMS: Project Timeline
Project Activities M01 M02 M03 M04 M05 M06 M07 M08 M09 M10 M11 M12 M13 M14 M15 M16 M17 M18 M19
Project Initiation
Business Blueprinting
Design & Customization
Data Migration
IT infra setup for DC , DRC & CCC
Pilot Rollout
Training and Change Management
Enterprise wide roll out
Stabilization Support
FMS 3 Yrs

7. 7
RMS: Eligibility Qualification Criteria
Scoring Matrix
SI’s Strength Product OEM’s Strength
RMS Implementation 60 15
Team Composition 10
Approach and Methodology 15
Totals 85 15
Technical Qualifying Score = 60%
Weight for the Bid Price as specified in BDS = 40%
Weight of the Bid Technical score = 60%
Compliance to the Functional Requirement Specifications (FRS) mentioned in the RFP for major modules as
standard is 85% . Less than 85% shall be termed as non-responsive.

8. 8
IFMIS: Scope of work
 Supply, delivery, design, customization, integration,
implementation, testing, commissioning of Hardware/ software of
the IFMIS with FMS, including Data Migration & Change
Management and Capacity Building.
 COTS database, Middleware, Network and customer care
equipment and other software in conformance to Industry
standards and installation & maintenance of necessary
infrastructure (at DC &DR).
 Total period of contract is 5 years (2yrs for Implementation &
FMS and 3yrs for support.) During the FMS period, the SI shall
provide manpower & technical support services.

9. 9
IFMIS: Key Considerations
 Software License for 1600 full enterprise users. Additional 400.
 Annual Technical Services (ATS) are computed @ 22% of the
IFMIS License Cost per year.
 Hardware Infrastructure requirements for DC and DRC
 Annual Maintenance Cost (AMC) @ 10% of HW Cost per year.
 Capacity Building : 2000 Users, 15 Executive Users (Abroad).
 FMS: Man-month Rate : Same till Go-Live, 10% Y-o-Y thereafter.

10. 10
IFMIS: Project Timeline
Project Activities M01 M02 M03 M04 M05 M06 M07 M08 M09 M10 M11 M12 M13 M14 M15 M16 M17 M18 M19 M20 M21 M22 M23 M24 M25
Project Initiation
Business Blueprinting
Design & Customization
Data Migration
IT infra setup for DC , DRC & CCC
Pilot Rollout
Training and Change Management
Enterprise wide roll out
Stabilization Support
FMS 3 Yrs

11. 11
Recommendation
• The extension cost initial quoted, Final
revised and EY estimated = 1.66
• Recommendation from EY to float the RFP
with 3 years extension.
• Extension of 3 years has been considered
with a perception to take over the FMS by
NEA IT team.

12. 12
IFMIS: Modules
Major Modules FRS Count
1. Financial Management 697
2. Material Management 259
3. Human Resource Management 496
4. Project Management 227
5. Maintenance Management 515
6. Production Planning 96
Supporting Modules
6 Linear Asset Management 11
7. Document and File Management 90
8. BI & BW 35
9. Mobile Application 80
10.
Employee Self Services (ESS) & Manager Self Services
(MSS)
87

13. 13
Project Management Consultant
 Expression of Interest (EoI) and Terms of Reference (ToR)
published
 Fourteen International Firms submitted the EoI
 Committee Shortlisted 6 Firms
 RFP to be finalized and submitted to ADB
 Budget approved was 1 million USD and approved was 0.8
million USD excluding applicable taxes and VAT in Nepal.

14. 14
Recommendations Expected–1
 Team Composition:
RMS: Provincial Managers - Bachelor Degree in Electrical/ Electronics/ IT/
Computer Science or related fields and 5 years of experience on RMS
implementation.
IFMIS: Assistant Project Manager - Bachelor Degree in Electrical/ Electronics/ IT/
Computer Science or related fields and 5 years of experience on IFMIS
implementation.
Provincial Managers and Assistant Project Managers are to be deputed from in-
house.
 Evaluation of CVs
RMS: Evaluation of CVs of Project Manager and Provincial Managers only.
IFMIS: Evaluation of Project Manager and Assistant Project Managers only.
CVs of the Key Experts are to be evaluated.
 PQ: The proposed product should be of latest version and the OEM should have a future
Roadmap - for IFMIS required for the next 10 (ten) years and for RMS required for the

15. 15
Recommendations Expected–2
 Technical Score QCBS Requirement :
Minimum Technical Score Required: 60% (IFMIS and RMS)
IFMIS: 60% –30%
RMS: 70% –30%
 ERP Professional User License Requirement
NEA’s License Requirement = 1600
Requirement in PQ/TQ: 300
Bring Down it in PQ/TQ to 200
 Confirmation on Extension period to be considered

16. 16
Recommendations Expected–3
 Potential bidders pool is same for all the three procurements.
 Bidders from the Consultants category such as PwC, Deloitte
and KPMG also fulfill the PQ and TQ criteria set for SIs of
both the procurements.
 All the bidders will be allowed to participate in all the three
tenders.
 Selection of the top three PMC consultants will be done.
 If the bidder selected for consultant also gets selected as SI in
either or both of the procurements, then the bidder has to
work as the SI for NEA.
 This condition is to be included in the RFP for PMC.

17. 17
Recommendations Expected–4
 ToR clearly stating the Scope of Work of the Consultant EY
 Deputed by ADB upon request from NEA
 Need the support from the consultant in bid process
management
 Approach and Methodology evaluation required expert
recommendation

18. 18
Thank You