This document provides instructions for using various equipment in a televideo conference room, including: 1. The remote control for dialing numbers, adjusting volume, controlling cameras, and zooming. 2. Speakers and microphones for audio, making sure to control volume with the remote, not the TV. Microphones can be muted. 3. A Polycom telephone for point-to-point or multi-point audio calls by dialing numbers provided and adjusting volume. 4. Projecting a laptop by connecting with a VGA cable and video sharing software, then clicking share to project the screen. 5. Peripherals like a document camera, digital stethoscope, and

1. Equipment Usage
How to use basic devices in a
Televideo Conference Room

2. Index
1. Using the Remote Control
2. Using the Speakers and Microphone
3. Using the Polycom telephone
4. Using Laptop Projection
5. Using Peripherals
(Stethoscope/Otoscope/Document Camera)

3. Using the Remote Control
Operation
1. Remote controls will vary based on during
different televideo systems. video call
2. The remote control will be introduced
in two parts:
• Operation for dialing
• Operation during the televideo call
Operation
for dialing

4. Using the Remote Control
Operation for dialing
Dial the number or IP provided by
your conference scheduler.

5. Using the Remote Control
Operation for dialing
1. Press the button to make the
video call
2. Press the button to hang up the
video call

6. Using the Remote Control
Operation during video call
Press “+” to increase the
volume and press “–” to
decrease.

7. Using the Remote Control
Operation during video call
Press Far or Near on the remote
to control the cameras. Far is
the distance site, near is the
local site.

8. Using the Remote Control
Operation during video call
Press the Zoom button to zoom
the camera in (+) or zoom out (-).

9. Using the Remote Control
Operation during video call
Press the arrow buttons to
adjust camera angels.

10. Using the Speakers/Microphone
1. Normally sound comes from
the speaker of LCD
television if there are no
extra speakers installed in
the meeting room.
2. Remember to control the
volume from the remote
control as we stated in the
previous page, not from the
television.

11. Using the Speakers/Microphone
The microphone picks up the
sound in the meeting room.
We suggest you turn off your
personal cellphone or beeper
to prevent interruption.

12. Using the Speakers/Microphone
Mute Button
1. You can mute the
microphone by pushing
the mute button on top.
2. When the microphone
is muted you can see
the red lights on the
microphone.

13. Using the Polycom Telephone
1. The Polycom conference
phone operates as a
microphone and as a
speaker for audio-only
calls.
2. Point-to-point or multipoint
audio calls can be
conducted.
Speaker
Microphone

14. Using the Polycom Telephone
Use the keypad like
you would a regular
phone and dial the
number provided by
conference
scheduler.

15. Using the Polycom Telephone
Press to make,
answer, or hang up
a call.

16. Using the Polycom Telephone
Press to adjust the
volume.

17. Using the Polycom Telephone
Press key to mute
your microphone so
the distance site
can’t hear you.

18. Using Laptop Projection
Laptop content (presentations,
websites, etc.) is projected by
connecting a VGA cable to the video
conferencing equipment and the
computer.

19. Using Laptop Projection
To project this content over the
televideo conference, you need to
install video sharing software on the
laptop before the televideo meeting
starts.
Once the technician has installed the
software on the computer you can
log in to the system to start
presenting. Presentations can be
loaded onto the computer or on a
flash drive.

20. Using Laptop Projection
To connect the televideo conference
to your laptop software, you type in
and connect to the IP address that
the televideo service technician
provides to you.

21. Using Laptop Projection
Click on the share button on the laptop
and your projection will be viewed at
both the local and distance sites.

22. Using Peripherals – Document Camera
The televideo system can also connect
auxiliary equipment, such as a
document camera. You can project the
object or paper document and show it
to the far site.

23. Using Peripherals - Stethoscope
Other peripherals, such as the digital
stethoscope, can be used for clinical
visits. To use this instrument, you
must install the receiver and
headphones at the clinician site. The
patient site must then have the
digital stethoscope to listen to your
patients breathing or heart.

24. Using Peripherals - Otoscope
The otoscope is also available for
diagnosis in a televideo clinic.
The scope is connected at the
distance site, and the clinician
can see the real-time image
remotely.

25. Thank You