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EMERGING PRACTICES
IN ASSET MANAGEMENT
International, United States & New York
MICHAEL A. SALVATO
Executive Program Manager, Enterprise Asset Management, MTA
Program Manager, Enterprise Asset Management, MTA NYC Transit
Member, US Delegation Project Committee (PC 251) for ISO 55000
Acting Chair, US Chapter of the Institute of Asset Management
Research Professor, New York University Polytechnic Institute
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Publication of ISO 55000 for Asset Management
The formation of a U.S. Chapter of the Institute of
Asset Management
Emerging Asset Management Practices at The
New York Metropolitan Transportation Authority
Presentation Topics
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THE NEW SUITE OF ASSET
MANAGEMENT STANDARDS ISO
55000/1/2 WERE PUBLISHED ON
JANUARY 15, 2014
This marks the culmination of approximately three years of
development using PAS55 as the base document – a significant
step forward
The MTA was a member of the United States Technical Advisory
Group – Project Committee (PC251) for ISO 55000
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The ISO 55000 standard is comprised of three documents:
• ISO 55000 provides an overview of the subject of asset management and
the standard terms and definitions to be used.
• ISO 55001 is the requirements specification for an integrated, effective
management system for assets.
• IS0 55002 provides guidance for the implementation of such a system
What is ISO 55000?
4
ISO 55000/1/2 are the new international
standards for Asset Management
• The standards introduce the discipline
of asset management and specify the
requirements for an asset
management system
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The coordinated activity of an organization to realize value from assets
• Note 1: realization of value will normally involve a balancing of costs, risks,
opportunities and performance benefits.
• Note 2: activity also refers to the application of the elements of the AM
system
• Note 3: the term activity has a broad meaning and can include the
approach, the planning, the plans and their implementation.
“Asset Management translates the organization’s objectives into asset-
related decisions, plans and activities, using a risk-based approach”
- The Institute of Asset Management
ISO 55000 defines Asset Management as:
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Definitions
• Asset – something with potential value to an organization and for which
the organization has a responsibility
• Asset System – group of assets that interact and/or are interrelated so as
to deliver a required business function or service
“Value realization is achieved through the use of analytical approaches
and implementation processes that have similar core characteristics, no
matter what the industry”
Asset management enables the
realization of value from assets
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These standards describe a Management System for Asset Management
• They do not describe processes for the management of assets
ISO Definition of Management System is a set of interrelated or
interacting elements of an organization to establish policies and
objectives, and processes to achieve those objectives
Note 1: A management system can address a single discipline or several disciplines.
Note 2: The system elements include the organization's structure, roles and
responsibilities, planning, operation, etc.
Note 3: The scope of a management system may include the whole organization,
specific and identified functions of the organization, specific and identified sections
of the organization, or one or more functions across a group of organizations.
Note 4: The asset management system also includes the strategies and plans.
ISO 55000 Asset Management System
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The relationship of the asset management
system to asset management
8January 30, 2014
Managing the
Organization
Asset
Management
Asset
Management
System
Asset
Portfolio
Coordinated activity of
an organization to
realize value from
assets
Set of interrelated or
interacting elements to
establish AM policy, AM
objectives and
processes to achieve
those objectives
Assets that are within
the scope of the asset
management system
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• ISO 55000 emphasis alignment
and consistency between
organizational objectives and
elements of the asset
management systems
Key elements of an
asset management
system
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ISO 55000
• Promises to be a widely adopted international standard
• Provides assurance that the right things are being done
• Focuses the organization mission and objectives
• Maximizes value from the organization’s assets
• Differentiate your organization
What’s in it for your organization?
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Purchase the ISO Standard for Asset Management (ISO 55000/1/2:2014)
• http://www.iso.org/iso/home/store/catalogue_tc/catalogue_tc_browse.htm?
commid=604321
• http://shop.bsigroup.com/en/ProductDetail/?pid=000000000030296276#
Go to YouTube for a short animated introduction to ISO 55000
• http://www.youtube.com/watch?v=97gOiLPGE24
Sponsor a one-day briefings on asset management and ISO 55000
• Tom Smith, University of Wisconsin-Madison, TWSmith@wisc.edu
How can you learn more?
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A CHAPTER OF THE INSTITUTE OF
ASSET MANAGEMENT IS FORMING IN
THE UNITED STATES
Mission (provisional)
• Provide asset owners and managers in the U.S. with a path to the
knowledge, information and services of the IAM.
• Enhance and extend those services as appropriate to the U.S.
audience
• Contribute to the development of the information and knowledge
base of the IAM through development of issues and solutions
drawn from the U.S. audience.
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1. Advance for the public benefit
the science and practice of asset
management;
2. Promote and recognize high
standards of practice and
professional competence;
3. Generate widespread awareness
and understanding of the
discipline.
The Institute of Asset Management
(IAM) aims to:
13
Asset Management is
NOT
just about the
Management of Assets
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IAM supports both ‘a Corporate
and Individual Journey’
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IAM members services offered through the
US Chapter
1. Individual Membership
2. Corporate Membership
3. Events
4. Knowledge Product, e.g. publications,
training specifications and materials
5. Tools, e.g. ISO55000 self assessment tool
6. Qualifications
7. “Intangibles”
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Become a member of the Institute of Asset Management
• Contact: Diane Baseley, diane.Baseley@theIAM.org
• Website: www.theIAM.org
Get involve with the US Chapter and Division
• Contact: Katie Sweet kaitie@reliabilityweb.com or Michael Salvato
michael.salvato@nyct.com
Host a local US IAM ISO 55000 briefing
• Contact: Tom Smith, TWSmith@wisc.edu
How to get involved with US IAM?
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EMERGING ASSET MANAGEMENT PRACTICES
AT THE NEW YORK METROPOLITAN
TRANSPORTATION AUTHORITY
Chairman's Vision, mandate, and policy
MTA Asset management strategy
• Asset management strategies and plans
• Improved planning and decision making
• Development of organizational capabilities and change management
• Asset information strategy
• Reliability and maintenance excellence
Program, Change and Benefits Management
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Providing public transit is asset-intensive
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… and has inherit risks
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Maintenance is capital intensive …
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… and can require lots of labor
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Many assets are in or close to a state of good repair
… yet a backlog remains
0 10 20 30 40 50 60 70 80 90 100
Ventilation Plants
Maintenance Facilities
Power Substations
Communications
Tunnel Lighting (miles)
Passenger Stations
Signals
Pumps/Deep Wells
Elevators & Escalators
Passenger Rail Car Fleet
Mainline Track (miles)
Mainline Switches
In Good Repair
Backlogged
% Percent in good repair
NYCT Department of Subways
State of Good Repair Status (Investments through 2014)
December 2, 2017 22
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Yet the gap between our needs and
capital funding is growing
January 30, 2014 23
$17
$21
$20
$21
$25
$14 $14
$16
$14
$12
$-
$5
$10
$15
$20
$25
$30
1987 - 1991 1992 - 1996 2000 - 2004 2005 - 2009 2010 - 2014
Billion(in$2012)
Program year
NYC Subways
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• Stakeholder expectations
• Consumer experience
• Transparency
• (Un)willingness to pay
• ISO 55000
• Big Data and Smart Cities
• Instrumented
• Interconnected
• Intelligent
• System complexity and risk
• Value for money
• Sustainability measured by the triple bottom line
Asset management can be a game changer
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MTA Chairman's mandate, vision, and policy.
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Transit needs a robust asset management system to manage the
increasing complexity of operating and capital requirements
• Establish an even more effective management system that supports more
informed planning and decision making
• Demonstrate to our customers, employees, funders and critics that we are
doing the right thing with our budget, fares and subsidies.
Thomas F. Prendergast
as President, MTA NYC Transit
October 2011
Our Mandate
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2020s – Whole Life Asset Management
January 30, 2014
The MTA vision is to be recognized as
a world leader in asset management
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• Asset management strategy and
plans
• Whole Life Planning and decision
support
• Development of organizational
capabilities and change
management
• Asset Information Strategy
• Reliability and Maintenance
Excellence
The MTA Asset Management Strategy
has five priorities
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The target operating model forms the basis for delivering
efficient transportation services given constraints
January 30, 2014 30
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The Concept of Operations proposed an
integrated 3-level investment planning system
January 30, 2014 31
Decision
Criteria
Business Planning
Medium term planning to achieve
organizational goals and objectives
Network Planning
Optimized plans to achieve the required
system performance
Asset Class Planning
Optimized plans for an asset class to achieve
the required asset performance
Operations
Planning
Maintenance
Planning
Project
Planning
Investment
PlanningDelivery
Planning
MTA
NYCT
Funding
Levels
Customer
Service
Guidelines
NYCT
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Outcome priorities,
decision criteria
and risk tolerance
System risk, cross
asset optimization
given constraints
Asset risk, models
and planning
optimization
Business intelligence and decision analysis is
needed at the strategic, network and asset levels
32
Strategic Level
Decisions
• Setting longer term business goals and objectives
• Balancing multiple stakeholder needs
• Business planning to achieve business objectives
Network Level
Decisions
(Subway & Buses)
• Balancing across different asset classes to deliver
the required route/network performance
Asset Class Level
Decisions
• Determining the optimal mix of maintenance/refurb.
/replace/improve options to optimize lifecycle
performance balancing cost, risk and performance
Decision Level Accountability Requirements
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Required
Outcomes
How do we choose among competing options to maximize
outcomes?
33
Organizational
Priorities
(Decision Criteria)
Investment
options
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Etc...
Maximum
Transit
Benefits
Performance
Customer
Satisfaction
Safety Etc...
Customer
Service
investments
Rolling Stock
investments
Infrastructure
investments
Technology
investments
Etc...
Constraints:
Safety, Funding, Operational, Technical, Legal, etc.
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Decision criteria and performance objectives cascade from
each planning level providing a clear line of sight to business
outcomes
34
Asset Class
Planning
Network
Planning
Business
Planning
Business
Outcomes
Enhanced
Customer
Experience
Transit
Performance
Operational
Excellence
Organization
Capability
Sustainability
Performance
Enhanced
Customer
Experience
Transit
Ridership
Transit
System
Performance
Safety,
Security
Sustainability
Performance
Enhanced
Customer
Experience
Asset
Capability
Asset
Performance
Asset Failure
Risk
Environmental
Performance
Financial
Performance
Financial
Performance
Financial
Performance
Asset
Performance
Network
Performance
Mission &
Vision
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Analytical tools can support asset level models, cross asset optimization
and financial decisions that balance lifecycle performance, cost and risk
Financial model – rapidly links the investment plan to
financial performance of the company and assesses the
affordability.
Cross asset system optimisation – allows the
investment programme to be balanced across assets,
risk and performance
Asset level models – allows investments targeted at
assets, balancing risk, performance with whole life costs:
• Strategic models – deliver 25 year plans
• Tactical models – deliver next five year plan
Source: Bristol Water’s Investment Planning 35
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Decision support tools can help to manage assets by
looking at single and cross asset strategic solutions
January 30, 2014 36
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Operational
Excellence
People are a pillar of the NYCT Asset Management System
defined in our Concept of Operations
January 30, 2014 37
NYCT Strategic Direction
goalsandobjectives.
Measureperformance
MTA Corporate Direction
Procure / Design Build Operate / Maintain Dispose
Planning and
Decision Making
Business Planning
Network Planning
Asset Class
Planning
Concept Model of the NYCT Asset Management System
Asset Knowledge and Information Systems
Leadership, People
and Organization
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World class asset management will
require step changes in our organization
January 30, 2014 38
Functional silos supporting
planned and reactive
maintenance
Clear roles and
responsibilities for process
owners, managers and
participants
Cross-functional teams
working to prevent and
predict failure based on
criticality and risk
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Everyone in the organization must:
• Be empowered to implement agreed strategies and plans;
• Be fully involved and participation valued in decision making;
• Be clear on the direction which the organization is going; and
• Share a common mental model of the means to achieve that
direction.
Our culture is evolving as our organization matures
January 30, 2014 39
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The adoption of asset management
happens one person at a time
Awareness of the need for change
Desire to support and participate
Knowledge on how to change
Ability to implement required skills
and behaviors
Reinforcement to sustain the change
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Process changes:
• Does the system require changes to the
work processes in the environment?
Job changes:
• Does the system de-skill the users in an
environment or cause them to change
the way they work?
Organizational changes:
• Does the system change the political
power structure in the organization?
Human & organizational factors will determine
the system requirements, design & adoption
January 30, 2014 41
Jose Luis Mate and Andres Silva (2005). Requirements Engineering
for Sociotechnical Systems.
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Asset Information Strategy
• Asset Information Requirements
• Asset Information Management
• Asset Level Process Model
• Asset registration, taxonomy and
hierarchies
Asset Information Systems
• High level System Requirements
• High Level System Architecture
Our Vision (for Asset Information) is common
end to end processes and a single EAM information
system to support “One MTA”.
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• Asset registration
• Asset Lifecycle Planning and Management
• Decision Support
– Condition Monitoring, Predictive Models,
Investment Models and Risk Assessment
• Safety management
• Work management
– Preventative, Corrective and Emergency
Maintenance
– Planning and scheduling,
– Work execution,
– Work Completion
– Compliance,
• Reliability and Failure Analysis
• Material Management
• Financial Management
• Performance management
Asset management processes require good
information
January 30, 2014 43
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An integrated approach to asset information
management is required to achieve the asset
information vision
January 30, 2014 44
Asset
Information
Management
Organization &
Management
Governance &
Assurance
Data Definition
& Management
Process
Development
Analysis,
Reporting &
Business
Intelligence
System
Implementation
& Management
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Data only needs to be captured to support
business processes and decision making
January 30, 2014 45
Work Management &
Registration
Work Planning
Operations
Work
Capital Work
Maintain
Replace
Performance
Management and
Reporting
Labor & Material Management
Resourcing
Supply Chain
Management
Financial
Management
Plan / Schedule
Assign
Execute
Record
Asset Level Process Model
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• What business function are we
enabling ?
• What capabilities are needed to
support that business function?
• What applications and tools are
needed ?
• What technology will we use to
enable the applications and
tools ?
Business and operations needs to define the requirements
for systems and technologies in an enterprise architecture
January 30, 2014 46
Business
Operations
Systems
Technology
Capabilities.
Requirements
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January 30, 2014
High-level business requirements were defined in the EAM
Concept of Operations and Asset Information Strategy
•Geographic Information System
•Real Time Condition Monitoring and Data Capture
•Asset Specific Enhancements
•Work force and field devices
Enhanced Asset Management
•Asset Registration
•Work Order Management
•Labor, Material and Track Access
•Failure and Reliability Management
•Activity-based Costing
Base Asset Management Functionality
Asset Planning
•Performance Management
•Asset Management
•Risk Management
Mission
•Performance Reporting
•Integration with PeopleSoft for ERP
•Integration with Operational Information
Business
Intelligence
and Analytics
Business Planning
•Business Investment Planning
•Network Investment Planning
•Asset Investment Planning
Investment Planning,
Forecasting, & Modeling
•Network Configuration and Simulation
•Building Information Management
•Engineering Document Management
•Supply Chain Management
Network Modeling and
Configuration Management
Network Planning
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January 30, 2014
A high-level system architecture has been defined that integrates the
base AM system with financial, planning and decision making.
Source: Modified architecture from presentation by SEAMS
48
Network Simulation and Engineering Configuration Management
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The proposed asset
taxonomy:
• Supports business, network
and asset planning and
decisions
• Is built upon reliability and
maintenance data
• Used ISO 14224 and FTA AM
Guide recommendations
A common asset
taxonomy has been
developed as a foundation
to design asset hierarchies
January 30, 2014 49
Principle Taxonomy for NYCT
EventData.
AssetPlanning
EquipmentData.
AssetPlanning
Location/Usage,Data.
NetworkPlanning
Location/Usage,
Data.Business
Planning
MTA / Transit
Subways / Buses
Location / Usage, Level 2
Location / Usage, Level 1
Location / Usage, Level N
Location
Specifics / GIS
Component
Asset System
Maintainable
Managed Level
Asset
Characteristics
Parts, Bill of
Materials,
Resources
Preventative
Maintenance
Corrective
Maintenance
Malfunction
Asset Subsystem
Analysis
Inspection
, Testing
Condition
Monitoring
Periodic
Tasks
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The asset hierarchy is designed to support the
management of risks resulting from asset failure
Source: ISO 14224: Petroleum, petrochemical and natural gas industries - collection and
exchange of reliability and maintenance data for equipment
Analysis of failure data
over time leads to
improvements in
equipment reliability
January 30, 2014 50
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The proposed taxonomy will help the MTA move to
reliability based approach to maintenance
Reference: Discussions with Network Rail on Risk-based Asset Management, and Moubray, John., RCMII
Reliability Centered Maintenance, Second Edition, Industrial Press, 1997
Reliability-Centered Maintenance (RCM) is a process used to determine what must be
done to ensure that any physical asset continues to do what its users want it to do in
its operating context
• What are it’s functions?
• In what ways can it fail?
• What causes it to fail?
• What happens when it fails?
• Does it matter if it fails?
• Can anything be done to predict or prevent the failure?
• What if we cannot predict or prevent the failure?
January 30, 2014 51
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The Asset Criticality Project identified metrics
that relate to NYC Transit business objectives and risks
January 30, 2014 52
Consequence bandings:
 Service.
 Performance
 Safety
 Sustainability
 Cost
Frequency of Occurrence:
How often an event results in
asset / system failure.
The combination of frequency
of occurrence and
consequence banding
determines criticality
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A reliability-based asset management strategy that couples risk
management, standard work, and condition-based maintenance to properly
apply resources based on process criticality is now possible
Source: Accounting for Risk in Your Asset Management Strategy (2009)
Life Cycle Engineering, Inc. | www.LCE.com
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January 30, 2014 54
MTA Bus Operations is introducing
Reliability Based Maintenance
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Maintenance and reliability provide the foundation for
whole-life asset management and operational excellence
55
Operational
Excellence
Whole-Life
Asset
Management
Reliability
Excellence
Maintenance
Excellence
Operational Excellence stresses the
application of a variety of principles,
systems, and tools toward the sustainable
improvement of key performance metrics.
Asset Management is the "coordinated
activity of an organization to realize value
from assets“ over the life of an asset or
asset system
Maintenance and Reliability Excellence
is based upon a well-defined body of
knowledge and management practices
“Excellence is a Habit”
- Aristotle, 330 BC
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MTA Bus Operations is using a FTA grant to introduce reliability based
maintenance and whole life cycle asset management using a sample set of the
revenue fleet
January 30, 2014
Project Objectives
• Develop Whole Life Asset
Management policies, strategies,
procedures and plans
• Implement end-to-end business
process for Whole Life Cycle Asset
Management
• Develop organizational capacity and
training
• Implement information systems
required to support Asset
Management
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The FTA 5309 grant will provide
support for the development of new
risk-base maintenance policies and
procedures.
RBM manages life cycle costs by
increasing proactive maintenance
and decreasing reactive
maintenance activities.
RBM will adjust the maintenance
systems to further develop agility
and adaptability to change and
improvement throughout the
maintenance life of the bus.
Reliability Based Maintenance (RBM) focuses upon a proactive
methodology in order to maximize Bus rolling stock revenue fleet availability
and reduce life cycle costs.
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Sponsorship
Leadership
Change
Management
Program/Project
Management
Three key factors driving the success of
the asset management program
Program
Success
January 30, 2014 58
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Our approach to the
Asset Management
Program
Systems Engineering
Change Management
Enterprise Architecture
International
Standards
Program / Project
Management
January 30, 2014 59
Standards
Rapid
Improvement
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Program leadership comes from each
of the MTA operating agencies
January 30, 2014 60
MTA HQ
EAM Program Coordination
Subways
EAM
Program
Buses
EAM
Program
Paratransit
EAM
Program
LIRR
EAM
Program
MNR
EAM
Program
B&T
EAM
Program
Capital
Construct.
EAM
Program
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Subway Change
Team
Buses Change
Team
EVP Change
Team
CPM Change
Team
At the agency level, a program organization has been established to
provide direction, deliver benefits and manage change
January 30, 2014 61
NYCT President
SVP Subways SVP Buses EVP SVP/CE CPM
Executive Committee
Program Manager
EAM Program Board
Subways Business
Change Manager
Buses Business
Change Manager
EVP Business
Change Manager
CPM Business
Change Manager
Executive Program
Sponsor
Asset
Management
Business
Analysis
Asset
Information
PMO
Program/Project
Management
Change
Management
EAM Program
Manager
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• NYCT Asset Management Program Mandate – October 2011
• MTA All Agency Coordinating Committee – May 2012
• MTA Asset Management Policy – March 2013
• MTA All Agency Kick-off – September 2013
• Complete Gap Assessments and Program Plans – 2014
• Compliance with International Standard ISO 50000 – 2017
• A World Class Asset Management System - 2020
Milestones in our Journey to World
Class Asset Management
January 30, 2014 62
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Asset management is expected to generate
wide ranging benefits for the organization
January 30, 2014 63
Potential Benefits
PERFORMANCE
Improved performance
Improved customer satisfaction
Increase in revenue/output
COST Optimization of whole life cost of ownership
RISK Risk reduction
TRANSPARENCY Shared Knowledge and Information
SUSTAINABILITY
Financial
Environmental, Social
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2018-19
Advanced
January 30, 2014 64
The Concept of Operations also defines a roadmap, milestones
and outcomes for a PAS55/ ISO55000 compliant asset
management system.
2016-17
Compliant
2013-15
Basic
Achieve Maturity Level of 2 on
all BSI PAS 55/ISO 55001
requirements
• Resources mobilized to deliver
the Asset Management
Improvement Plan (AMIP).
Business Case detailed and
approved.
• AMIP Working Groups and
Governance established.
• NYCT strategic direction
defined and performance
baselined.
Basic NYCT AMS developed
and implemented to achieve
certification to ISO 55001
• AMIS and decision support
tools (DSTs) implemented to
support effective planning and
decision making.
• Existing processes and
organization aligned and
integrated to form NYCT AMS
foundation.
Achieve Maturity Level of 4 on
all BSI PAS 55/ISO 55001
requirements
• NYCT AMS vision fully realized
with systems and processes
monitored, optimized and
continually improved.
• NYCT AMS is recognized as
an international benchmark.
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65
2014-15
Basic Asset Management
2016 -17
ISO 55000 compliant
2018-19
Advanced Asset
Management
2020 Vision
Enterprise information and
decision support tools
Process, organization and
system integration
Optimization of planning and
decision-making
Fully Integrated Enterprise
Asset Management System
Business
Outcomes
Transit
Outcomes
Customer
Experience
Financial
Performance
Sustainability
Performance
Network
Performance
AssetsPlanning
anddelivery
UnitCost
Savings
5-10% reduction
in unit cost
10-20% reduction
in unit costs
Business
Performance
Excellence
Capabilities
Network
Ridership
Performance
Safety
Asset
Capability
Performance
Risk
NYCT able to
demonstrate it knows
what it is doing with
clear asset investment
strategies in place for
all asset groups
Prioritized and
optimized lifecycle
plans developed
through revised
planning arrangements
Asset performance
targets are clearly
linked to “levels of
service” expected by
customers and
customer satisfaction
levels are measured.
Network performance
parameters help
strengthen 20-Year
Needs (capacity,
service, ambience,
condition)
Informed investment
choices deliver the
best value to NYCT in
terms of cost, risk and
performance,
minimizing lifecycle
cost
Improved network
performance,
satisfied customers,
and service output
provide justification
for securing further
funding
Strategic objectives
and related measures
“correlate investment
decisions with transit
outcomes”
Clear metrics provide
visibility of
performance through
dashboards and other
focused reporting
Strategic direction and
objectives cascaded
through Agency and all
are fully aware of
strategy and direction
January 30, 2014
Michael Salvato, Executive Program Manager
Enterprise Asset Management
Metropolitan Transportation Authority
Email: michael.salvato@nyct.com
Phone: (646) 252-6859
Emerging Practices
in Asset Management
International, United States & New York

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Emerging Practices in Asset Management International, United States & New York

  • 1. EMERGING PRACTICES IN ASSET MANAGEMENT International, United States & New York MICHAEL A. SALVATO Executive Program Manager, Enterprise Asset Management, MTA Program Manager, Enterprise Asset Management, MTA NYC Transit Member, US Delegation Project Committee (PC 251) for ISO 55000 Acting Chair, US Chapter of the Institute of Asset Management Research Professor, New York University Polytechnic Institute 1 January 30, 2014
  • 2. Printed12/2/20177:48PM Publication of ISO 55000 for Asset Management The formation of a U.S. Chapter of the Institute of Asset Management Emerging Asset Management Practices at The New York Metropolitan Transportation Authority Presentation Topics 2January 30, 2014
  • 3. Printed12/2/20177:48PM THE NEW SUITE OF ASSET MANAGEMENT STANDARDS ISO 55000/1/2 WERE PUBLISHED ON JANUARY 15, 2014 This marks the culmination of approximately three years of development using PAS55 as the base document – a significant step forward The MTA was a member of the United States Technical Advisory Group – Project Committee (PC251) for ISO 55000 3January 30, 2014
  • 4. Printed12/2/20177:48PM The ISO 55000 standard is comprised of three documents: • ISO 55000 provides an overview of the subject of asset management and the standard terms and definitions to be used. • ISO 55001 is the requirements specification for an integrated, effective management system for assets. • IS0 55002 provides guidance for the implementation of such a system What is ISO 55000? 4 ISO 55000/1/2 are the new international standards for Asset Management • The standards introduce the discipline of asset management and specify the requirements for an asset management system January 30, 2014
  • 5. Printed12/2/20177:48PM The coordinated activity of an organization to realize value from assets • Note 1: realization of value will normally involve a balancing of costs, risks, opportunities and performance benefits. • Note 2: activity also refers to the application of the elements of the AM system • Note 3: the term activity has a broad meaning and can include the approach, the planning, the plans and their implementation. “Asset Management translates the organization’s objectives into asset- related decisions, plans and activities, using a risk-based approach” - The Institute of Asset Management ISO 55000 defines Asset Management as: 5January 30, 2014
  • 6. Printed12/2/20177:49PM Definitions • Asset – something with potential value to an organization and for which the organization has a responsibility • Asset System – group of assets that interact and/or are interrelated so as to deliver a required business function or service “Value realization is achieved through the use of analytical approaches and implementation processes that have similar core characteristics, no matter what the industry” Asset management enables the realization of value from assets 6January 30, 2014
  • 7. Printed12/2/20177:49PM These standards describe a Management System for Asset Management • They do not describe processes for the management of assets ISO Definition of Management System is a set of interrelated or interacting elements of an organization to establish policies and objectives, and processes to achieve those objectives Note 1: A management system can address a single discipline or several disciplines. Note 2: The system elements include the organization's structure, roles and responsibilities, planning, operation, etc. Note 3: The scope of a management system may include the whole organization, specific and identified functions of the organization, specific and identified sections of the organization, or one or more functions across a group of organizations. Note 4: The asset management system also includes the strategies and plans. ISO 55000 Asset Management System 7January 30, 2014
  • 8. Printed12/2/20177:49PM The relationship of the asset management system to asset management 8January 30, 2014 Managing the Organization Asset Management Asset Management System Asset Portfolio Coordinated activity of an organization to realize value from assets Set of interrelated or interacting elements to establish AM policy, AM objectives and processes to achieve those objectives Assets that are within the scope of the asset management system
  • 9. Printed12/2/20177:49PM • ISO 55000 emphasis alignment and consistency between organizational objectives and elements of the asset management systems Key elements of an asset management system 9January 30, 2014
  • 10. Printed12/2/20177:49PM ISO 55000 • Promises to be a widely adopted international standard • Provides assurance that the right things are being done • Focuses the organization mission and objectives • Maximizes value from the organization’s assets • Differentiate your organization What’s in it for your organization? 10January 30, 2014
  • 11. Printed12/2/20177:49PM Purchase the ISO Standard for Asset Management (ISO 55000/1/2:2014) • http://www.iso.org/iso/home/store/catalogue_tc/catalogue_tc_browse.htm? commid=604321 • http://shop.bsigroup.com/en/ProductDetail/?pid=000000000030296276# Go to YouTube for a short animated introduction to ISO 55000 • http://www.youtube.com/watch?v=97gOiLPGE24 Sponsor a one-day briefings on asset management and ISO 55000 • Tom Smith, University of Wisconsin-Madison, TWSmith@wisc.edu How can you learn more? 11January 30, 2014
  • 12. Printed12/2/20177:49PM A CHAPTER OF THE INSTITUTE OF ASSET MANAGEMENT IS FORMING IN THE UNITED STATES Mission (provisional) • Provide asset owners and managers in the U.S. with a path to the knowledge, information and services of the IAM. • Enhance and extend those services as appropriate to the U.S. audience • Contribute to the development of the information and knowledge base of the IAM through development of issues and solutions drawn from the U.S. audience. 12January 30, 2014
  • 13. Printed12/2/20177:49PM 1. Advance for the public benefit the science and practice of asset management; 2. Promote and recognize high standards of practice and professional competence; 3. Generate widespread awareness and understanding of the discipline. The Institute of Asset Management (IAM) aims to: 13 Asset Management is NOT just about the Management of Assets January 30, 2014
  • 14. Printed12/2/20177:49PM IAM supports both ‘a Corporate and Individual Journey’ 14January 30, 2014
  • 15. Printed12/2/20177:49PM IAM members services offered through the US Chapter 1. Individual Membership 2. Corporate Membership 3. Events 4. Knowledge Product, e.g. publications, training specifications and materials 5. Tools, e.g. ISO55000 self assessment tool 6. Qualifications 7. “Intangibles” 15January 30, 2014
  • 16. Printed12/2/20177:49PM Become a member of the Institute of Asset Management • Contact: Diane Baseley, diane.Baseley@theIAM.org • Website: www.theIAM.org Get involve with the US Chapter and Division • Contact: Katie Sweet kaitie@reliabilityweb.com or Michael Salvato michael.salvato@nyct.com Host a local US IAM ISO 55000 briefing • Contact: Tom Smith, TWSmith@wisc.edu How to get involved with US IAM? 16January 30, 2014
  • 17. Printed12/2/20177:49PM EMERGING ASSET MANAGEMENT PRACTICES AT THE NEW YORK METROPOLITAN TRANSPORTATION AUTHORITY Chairman's Vision, mandate, and policy MTA Asset management strategy • Asset management strategies and plans • Improved planning and decision making • Development of organizational capabilities and change management • Asset information strategy • Reliability and maintenance excellence Program, Change and Benefits Management 17January 30, 2014
  • 18. Printed12/2/20177:49PM Providing public transit is asset-intensive January 30, 2014 18
  • 19. Printed12/2/20177:49PM … and has inherit risks January 30, 2014 19
  • 20. Printed12/2/20177:49PM Maintenance is capital intensive … 20January 30, 2014
  • 21. Printed12/2/20177:49PM … and can require lots of labor January 30, 2014 21
  • 22. Printed12/2/20177:49PM Many assets are in or close to a state of good repair … yet a backlog remains 0 10 20 30 40 50 60 70 80 90 100 Ventilation Plants Maintenance Facilities Power Substations Communications Tunnel Lighting (miles) Passenger Stations Signals Pumps/Deep Wells Elevators & Escalators Passenger Rail Car Fleet Mainline Track (miles) Mainline Switches In Good Repair Backlogged % Percent in good repair NYCT Department of Subways State of Good Repair Status (Investments through 2014) December 2, 2017 22
  • 23. Printed12/2/20177:49PM Yet the gap between our needs and capital funding is growing January 30, 2014 23 $17 $21 $20 $21 $25 $14 $14 $16 $14 $12 $- $5 $10 $15 $20 $25 $30 1987 - 1991 1992 - 1996 2000 - 2004 2005 - 2009 2010 - 2014 Billion(in$2012) Program year NYC Subways
  • 24. Printed12/2/20177:49PM • Stakeholder expectations • Consumer experience • Transparency • (Un)willingness to pay • ISO 55000 • Big Data and Smart Cities • Instrumented • Interconnected • Intelligent • System complexity and risk • Value for money • Sustainability measured by the triple bottom line Asset management can be a game changer 24January 30, 2014
  • 25. Printed12/2/20177:49PM MTA Chairman's mandate, vision, and policy. 25January 30, 2014
  • 26. Printed12/2/20177:49PM Transit needs a robust asset management system to manage the increasing complexity of operating and capital requirements • Establish an even more effective management system that supports more informed planning and decision making • Demonstrate to our customers, employees, funders and critics that we are doing the right thing with our budget, fares and subsidies. Thomas F. Prendergast as President, MTA NYC Transit October 2011 Our Mandate January 30, 2014 26
  • 27. Printed12/2/20177:49PM 2020s – Whole Life Asset Management January 30, 2014 The MTA vision is to be recognized as a world leader in asset management 27
  • 29. Printed12/2/20177:49PM • Asset management strategy and plans • Whole Life Planning and decision support • Development of organizational capabilities and change management • Asset Information Strategy • Reliability and Maintenance Excellence The MTA Asset Management Strategy has five priorities 29January 30, 2014
  • 30. Printed12/2/20177:49PM The target operating model forms the basis for delivering efficient transportation services given constraints January 30, 2014 30
  • 31. Printed12/2/20177:49PM The Concept of Operations proposed an integrated 3-level investment planning system January 30, 2014 31 Decision Criteria Business Planning Medium term planning to achieve organizational goals and objectives Network Planning Optimized plans to achieve the required system performance Asset Class Planning Optimized plans for an asset class to achieve the required asset performance Operations Planning Maintenance Planning Project Planning Investment PlanningDelivery Planning MTA NYCT Funding Levels Customer Service Guidelines NYCT
  • 32. Printed12/2/20177:49PM Outcome priorities, decision criteria and risk tolerance System risk, cross asset optimization given constraints Asset risk, models and planning optimization Business intelligence and decision analysis is needed at the strategic, network and asset levels 32 Strategic Level Decisions • Setting longer term business goals and objectives • Balancing multiple stakeholder needs • Business planning to achieve business objectives Network Level Decisions (Subway & Buses) • Balancing across different asset classes to deliver the required route/network performance Asset Class Level Decisions • Determining the optimal mix of maintenance/refurb. /replace/improve options to optimize lifecycle performance balancing cost, risk and performance Decision Level Accountability Requirements January 30, 2014
  • 33. Printed12/2/20177:49PM Required Outcomes How do we choose among competing options to maximize outcomes? 33 Organizational Priorities (Decision Criteria) Investment options Etc... Etc... Etc... Etc... Etc... Etc... Etc... Etc... Etc... Etc... Etc... Etc... Maximum Transit Benefits Performance Customer Satisfaction Safety Etc... Customer Service investments Rolling Stock investments Infrastructure investments Technology investments Etc... Constraints: Safety, Funding, Operational, Technical, Legal, etc. January 30, 2014
  • 34. Printed12/2/20177:49PM Decision criteria and performance objectives cascade from each planning level providing a clear line of sight to business outcomes 34 Asset Class Planning Network Planning Business Planning Business Outcomes Enhanced Customer Experience Transit Performance Operational Excellence Organization Capability Sustainability Performance Enhanced Customer Experience Transit Ridership Transit System Performance Safety, Security Sustainability Performance Enhanced Customer Experience Asset Capability Asset Performance Asset Failure Risk Environmental Performance Financial Performance Financial Performance Financial Performance Asset Performance Network Performance Mission & Vision January 30, 2014
  • 35. Printed12/2/20177:49PM Analytical tools can support asset level models, cross asset optimization and financial decisions that balance lifecycle performance, cost and risk Financial model – rapidly links the investment plan to financial performance of the company and assesses the affordability. Cross asset system optimisation – allows the investment programme to be balanced across assets, risk and performance Asset level models – allows investments targeted at assets, balancing risk, performance with whole life costs: • Strategic models – deliver 25 year plans • Tactical models – deliver next five year plan Source: Bristol Water’s Investment Planning 35 January 30, 2014
  • 36. Printed12/2/20177:49PM Decision support tools can help to manage assets by looking at single and cross asset strategic solutions January 30, 2014 36
  • 37. Printed12/2/20177:49PM Operational Excellence People are a pillar of the NYCT Asset Management System defined in our Concept of Operations January 30, 2014 37 NYCT Strategic Direction goalsandobjectives. Measureperformance MTA Corporate Direction Procure / Design Build Operate / Maintain Dispose Planning and Decision Making Business Planning Network Planning Asset Class Planning Concept Model of the NYCT Asset Management System Asset Knowledge and Information Systems Leadership, People and Organization
  • 38. Printed12/2/20177:49PM World class asset management will require step changes in our organization January 30, 2014 38 Functional silos supporting planned and reactive maintenance Clear roles and responsibilities for process owners, managers and participants Cross-functional teams working to prevent and predict failure based on criticality and risk
  • 39. Printed12/2/20177:49PM Everyone in the organization must: • Be empowered to implement agreed strategies and plans; • Be fully involved and participation valued in decision making; • Be clear on the direction which the organization is going; and • Share a common mental model of the means to achieve that direction. Our culture is evolving as our organization matures January 30, 2014 39
  • 40. Printed12/2/20177:49PM The adoption of asset management happens one person at a time Awareness of the need for change Desire to support and participate Knowledge on how to change Ability to implement required skills and behaviors Reinforcement to sustain the change January 30, 2014 40
  • 41. Printed12/2/20177:49PM Process changes: • Does the system require changes to the work processes in the environment? Job changes: • Does the system de-skill the users in an environment or cause them to change the way they work? Organizational changes: • Does the system change the political power structure in the organization? Human & organizational factors will determine the system requirements, design & adoption January 30, 2014 41 Jose Luis Mate and Andres Silva (2005). Requirements Engineering for Sociotechnical Systems.
  • 42. Printed12/2/20177:49PM Asset Information Strategy • Asset Information Requirements • Asset Information Management • Asset Level Process Model • Asset registration, taxonomy and hierarchies Asset Information Systems • High level System Requirements • High Level System Architecture Our Vision (for Asset Information) is common end to end processes and a single EAM information system to support “One MTA”. 42January 30, 2014
  • 43. Printed12/2/20177:49PM • Asset registration • Asset Lifecycle Planning and Management • Decision Support – Condition Monitoring, Predictive Models, Investment Models and Risk Assessment • Safety management • Work management – Preventative, Corrective and Emergency Maintenance – Planning and scheduling, – Work execution, – Work Completion – Compliance, • Reliability and Failure Analysis • Material Management • Financial Management • Performance management Asset management processes require good information January 30, 2014 43
  • 44. Printed12/2/20177:49PM An integrated approach to asset information management is required to achieve the asset information vision January 30, 2014 44 Asset Information Management Organization & Management Governance & Assurance Data Definition & Management Process Development Analysis, Reporting & Business Intelligence System Implementation & Management
  • 45. Printed12/2/20177:49PM Data only needs to be captured to support business processes and decision making January 30, 2014 45 Work Management & Registration Work Planning Operations Work Capital Work Maintain Replace Performance Management and Reporting Labor & Material Management Resourcing Supply Chain Management Financial Management Plan / Schedule Assign Execute Record Asset Level Process Model
  • 46. Printed12/2/20177:49PM • What business function are we enabling ? • What capabilities are needed to support that business function? • What applications and tools are needed ? • What technology will we use to enable the applications and tools ? Business and operations needs to define the requirements for systems and technologies in an enterprise architecture January 30, 2014 46 Business Operations Systems Technology Capabilities. Requirements
  • 47. Printed12/2/20177:49PM January 30, 2014 High-level business requirements were defined in the EAM Concept of Operations and Asset Information Strategy •Geographic Information System •Real Time Condition Monitoring and Data Capture •Asset Specific Enhancements •Work force and field devices Enhanced Asset Management •Asset Registration •Work Order Management •Labor, Material and Track Access •Failure and Reliability Management •Activity-based Costing Base Asset Management Functionality Asset Planning •Performance Management •Asset Management •Risk Management Mission •Performance Reporting •Integration with PeopleSoft for ERP •Integration with Operational Information Business Intelligence and Analytics Business Planning •Business Investment Planning •Network Investment Planning •Asset Investment Planning Investment Planning, Forecasting, & Modeling •Network Configuration and Simulation •Building Information Management •Engineering Document Management •Supply Chain Management Network Modeling and Configuration Management Network Planning 47
  • 48. Printed12/2/20177:49PM January 30, 2014 A high-level system architecture has been defined that integrates the base AM system with financial, planning and decision making. Source: Modified architecture from presentation by SEAMS 48 Network Simulation and Engineering Configuration Management
  • 49. Printed12/2/20177:49PM The proposed asset taxonomy: • Supports business, network and asset planning and decisions • Is built upon reliability and maintenance data • Used ISO 14224 and FTA AM Guide recommendations A common asset taxonomy has been developed as a foundation to design asset hierarchies January 30, 2014 49 Principle Taxonomy for NYCT EventData. AssetPlanning EquipmentData. AssetPlanning Location/Usage,Data. NetworkPlanning Location/Usage, Data.Business Planning MTA / Transit Subways / Buses Location / Usage, Level 2 Location / Usage, Level 1 Location / Usage, Level N Location Specifics / GIS Component Asset System Maintainable Managed Level Asset Characteristics Parts, Bill of Materials, Resources Preventative Maintenance Corrective Maintenance Malfunction Asset Subsystem Analysis Inspection , Testing Condition Monitoring Periodic Tasks
  • 50. Printed12/2/20177:49PM The asset hierarchy is designed to support the management of risks resulting from asset failure Source: ISO 14224: Petroleum, petrochemical and natural gas industries - collection and exchange of reliability and maintenance data for equipment Analysis of failure data over time leads to improvements in equipment reliability January 30, 2014 50
  • 51. Printed12/2/20177:49PM The proposed taxonomy will help the MTA move to reliability based approach to maintenance Reference: Discussions with Network Rail on Risk-based Asset Management, and Moubray, John., RCMII Reliability Centered Maintenance, Second Edition, Industrial Press, 1997 Reliability-Centered Maintenance (RCM) is a process used to determine what must be done to ensure that any physical asset continues to do what its users want it to do in its operating context • What are it’s functions? • In what ways can it fail? • What causes it to fail? • What happens when it fails? • Does it matter if it fails? • Can anything be done to predict or prevent the failure? • What if we cannot predict or prevent the failure? January 30, 2014 51
  • 52. Printed12/2/20177:49PM The Asset Criticality Project identified metrics that relate to NYC Transit business objectives and risks January 30, 2014 52 Consequence bandings:  Service.  Performance  Safety  Sustainability  Cost Frequency of Occurrence: How often an event results in asset / system failure. The combination of frequency of occurrence and consequence banding determines criticality
  • 53. Printed12/2/20177:49PM A reliability-based asset management strategy that couples risk management, standard work, and condition-based maintenance to properly apply resources based on process criticality is now possible Source: Accounting for Risk in Your Asset Management Strategy (2009) Life Cycle Engineering, Inc. | www.LCE.com 53January 30, 2014
  • 54. Printed12/2/20177:49PM January 30, 2014 54 MTA Bus Operations is introducing Reliability Based Maintenance
  • 55. Printed12/2/20177:49PM Maintenance and reliability provide the foundation for whole-life asset management and operational excellence 55 Operational Excellence Whole-Life Asset Management Reliability Excellence Maintenance Excellence Operational Excellence stresses the application of a variety of principles, systems, and tools toward the sustainable improvement of key performance metrics. Asset Management is the "coordinated activity of an organization to realize value from assets“ over the life of an asset or asset system Maintenance and Reliability Excellence is based upon a well-defined body of knowledge and management practices “Excellence is a Habit” - Aristotle, 330 BC January 30, 2014
  • 56. Printed12/2/20177:49PM MTA Bus Operations is using a FTA grant to introduce reliability based maintenance and whole life cycle asset management using a sample set of the revenue fleet January 30, 2014 Project Objectives • Develop Whole Life Asset Management policies, strategies, procedures and plans • Implement end-to-end business process for Whole Life Cycle Asset Management • Develop organizational capacity and training • Implement information systems required to support Asset Management 56
  • 57. Printed12/2/20177:49PM The FTA 5309 grant will provide support for the development of new risk-base maintenance policies and procedures. RBM manages life cycle costs by increasing proactive maintenance and decreasing reactive maintenance activities. RBM will adjust the maintenance systems to further develop agility and adaptability to change and improvement throughout the maintenance life of the bus. Reliability Based Maintenance (RBM) focuses upon a proactive methodology in order to maximize Bus rolling stock revenue fleet availability and reduce life cycle costs. 57January 30, 2014
  • 58. Printed12/2/20177:49PM Sponsorship Leadership Change Management Program/Project Management Three key factors driving the success of the asset management program Program Success January 30, 2014 58
  • 59. Printed12/2/20177:49PM Our approach to the Asset Management Program Systems Engineering Change Management Enterprise Architecture International Standards Program / Project Management January 30, 2014 59 Standards Rapid Improvement
  • 60. Printed12/2/20177:49PM Program leadership comes from each of the MTA operating agencies January 30, 2014 60 MTA HQ EAM Program Coordination Subways EAM Program Buses EAM Program Paratransit EAM Program LIRR EAM Program MNR EAM Program B&T EAM Program Capital Construct. EAM Program
  • 61. Printed12/2/20177:49PM Subway Change Team Buses Change Team EVP Change Team CPM Change Team At the agency level, a program organization has been established to provide direction, deliver benefits and manage change January 30, 2014 61 NYCT President SVP Subways SVP Buses EVP SVP/CE CPM Executive Committee Program Manager EAM Program Board Subways Business Change Manager Buses Business Change Manager EVP Business Change Manager CPM Business Change Manager Executive Program Sponsor Asset Management Business Analysis Asset Information PMO Program/Project Management Change Management EAM Program Manager
  • 62. Printed12/2/20177:49PM • NYCT Asset Management Program Mandate – October 2011 • MTA All Agency Coordinating Committee – May 2012 • MTA Asset Management Policy – March 2013 • MTA All Agency Kick-off – September 2013 • Complete Gap Assessments and Program Plans – 2014 • Compliance with International Standard ISO 50000 – 2017 • A World Class Asset Management System - 2020 Milestones in our Journey to World Class Asset Management January 30, 2014 62
  • 63. Printed12/2/20177:49PM Asset management is expected to generate wide ranging benefits for the organization January 30, 2014 63 Potential Benefits PERFORMANCE Improved performance Improved customer satisfaction Increase in revenue/output COST Optimization of whole life cost of ownership RISK Risk reduction TRANSPARENCY Shared Knowledge and Information SUSTAINABILITY Financial Environmental, Social
  • 64. Printed12/2/20177:49PM 2018-19 Advanced January 30, 2014 64 The Concept of Operations also defines a roadmap, milestones and outcomes for a PAS55/ ISO55000 compliant asset management system. 2016-17 Compliant 2013-15 Basic Achieve Maturity Level of 2 on all BSI PAS 55/ISO 55001 requirements • Resources mobilized to deliver the Asset Management Improvement Plan (AMIP). Business Case detailed and approved. • AMIP Working Groups and Governance established. • NYCT strategic direction defined and performance baselined. Basic NYCT AMS developed and implemented to achieve certification to ISO 55001 • AMIS and decision support tools (DSTs) implemented to support effective planning and decision making. • Existing processes and organization aligned and integrated to form NYCT AMS foundation. Achieve Maturity Level of 4 on all BSI PAS 55/ISO 55001 requirements • NYCT AMS vision fully realized with systems and processes monitored, optimized and continually improved. • NYCT AMS is recognized as an international benchmark.
  • 65. Printed12/2/20177:49PM 65 2014-15 Basic Asset Management 2016 -17 ISO 55000 compliant 2018-19 Advanced Asset Management 2020 Vision Enterprise information and decision support tools Process, organization and system integration Optimization of planning and decision-making Fully Integrated Enterprise Asset Management System Business Outcomes Transit Outcomes Customer Experience Financial Performance Sustainability Performance Network Performance AssetsPlanning anddelivery UnitCost Savings 5-10% reduction in unit cost 10-20% reduction in unit costs Business Performance Excellence Capabilities Network Ridership Performance Safety Asset Capability Performance Risk NYCT able to demonstrate it knows what it is doing with clear asset investment strategies in place for all asset groups Prioritized and optimized lifecycle plans developed through revised planning arrangements Asset performance targets are clearly linked to “levels of service” expected by customers and customer satisfaction levels are measured. Network performance parameters help strengthen 20-Year Needs (capacity, service, ambience, condition) Informed investment choices deliver the best value to NYCT in terms of cost, risk and performance, minimizing lifecycle cost Improved network performance, satisfied customers, and service output provide justification for securing further funding Strategic objectives and related measures “correlate investment decisions with transit outcomes” Clear metrics provide visibility of performance through dashboards and other focused reporting Strategic direction and objectives cascaded through Agency and all are fully aware of strategy and direction January 30, 2014
  • 66. Michael Salvato, Executive Program Manager Enterprise Asset Management Metropolitan Transportation Authority Email: michael.salvato@nyct.com Phone: (646) 252-6859 Emerging Practices in Asset Management International, United States & New York

Editor's Notes

  1. Asset Management, Smart Cities and Sustainability
  2. Department of Engineering Professional Development, University of Wisconsin Madison. National sponsors Reliability-Web and g U.S. Chapter of the Institute for Asset Management (IAM),
  3. MTA is a patron member of the IAM with London Underground, MTR and Network Rail A patron member of the IAM are an exclusive group of Corporate Members who commit to a high level of activity and engagement I am the acting chair of provisional executive committee of the US chapter. the committee's task is to design, incorporate, resource and launch the US chapter
  4. The MTA provided the strategic infrastructure for a world class city Every day we carry 8.6 million passengers on our buses, subway and commuter railroads and 830, 000 vehicles on our bridges and tunnels If our system goes down – like it did in a year ago – in Superstorm Sandy – the New York economy comes to a halt ….. our 65,000 employees exist to serve you
  5. Our system operates 24/7 - 365 days a year Yet there are inherent risks from weather to equipment outages Climate change and catastrophic failure This last image is from the derailment in July on the main line between NY and Boston
  6. Our maintenance shops are massive industrial facilities [pause to admire] requiring capital intensive equipment such as this lift for subway cars at our Coney Island Shop
  7. maintaining transit assets can be quite labor intensive As you can see from this this photo of a crew guiding a track switch panel into place
  8. leadership is about vision. But leadership is equally about creating a climate where the truth is heard and the brutal facts confronted.
  9. The hard reality is that our needs are increasing due to record passenger services, new technologies and escalating costs Where as our funding levels have been decreasing in both relative and absolute terms. You can see in this chart, the NYC Subway received money for less than half of the estimated needs during the 2010-14 capital program [Slow down ] The capital needs of our core infrastructure are considerable [pause] estimated to be more than $100 billion over the next twenty years
  10. Given the brutal reality of higher expectations and diminishing funding our current chairman, then president of NYC Transit challenged us to demonstrates that we are managing our assets responsibly with our limited resources We must learn how to do more with less ! !
  11. the MTA is one of the largest network of its kind in the world with infrastructure valued in excess of a trillion dollar Our assets are essential to the economy and quality of life of 15 million people in the New York metropolitan region The is not question, the MTA absolutely needs a world class asset management system
  12. Successful change requires - active and viable leadership. This memo from the chairman outlines the objectives of the asset management program. This memo was sent to nearly every employee in the MTA The chairmen defines the program objectives, in terms of Whole-life investments Performance, cost and risk Organizational capabilities Compliance and best practices Technology and information Performance management
  13. A target operating model for our Asset Management System was developed based on PAS 55 and ISO 55001 Over one hundred internal stakeholders at all levels of management were engaged in the development of our Concept of Operations, and was endorsed by the executive team in February of 2013 Some features of the proposed system include Strategic prioritization f business, network and asset objectives Recognition of required service levels and resource constraints Planning and decision making at the business, network and asset level Supported by good information, business processes and systems following a - plan -> do –> check –> act – quality circle over the whole-life cycle of the asset
  14. We are challenged in our ability to link investment project to improvement in our overall organizational outcomes Multi-criteria decision methodology and decision support software making offers a rational approach for choosing amongst competing options to maximize outcomes subject to constraints
  15. Its an hieratical and iterative arrangement one level of planning and feeds support the others How well we deliver our mission determines the business outcomes Objectives need to cascade down while performance rolling up Our mission is dependent on network performance and the performance of our individual assets The problem with this is that there are so many factors to consider – how do you choose?
  16. Bristol Water’s Vision for Investment Planning Integrated solution Based upon consistent and best available data PAS55 compliant with best practice analysis Operated by internal people
  17. People and organizational change are central to good asset management, new asset information and information systems Socio-technical factors must be front and center is the requirements, design, and adoption. Failure to do so increases the risk fall short of the realizing the expected benefits of the that asset management
  18. The 1950s’ organizational model of functional silos is obsolete - An organization in which each person is the master of their domain - in a strict command and control hierarchy [pause] just doesn't cut it any more. Management decisions about service delivery, resource allocation and business risk are to complex to go it alone. Organizational performance in the 21st century - requires a more integrated, process -driven organizational model – more integrated and proactive in it decision making An asset management system must give people “line of sight” between the organizational objectives, their day-to-day activities, how their work contributes to the business outcome, and share accountability for the overall performance. World class asset management takes it a step further - integrated team from operations, engineering and finance - have control over the trade-off between performance, costs and risks - and are able to optimize business outcomes given an ever changing business context.
  19. The culture of the MTA is changing and as hard as the is it is necessary to sustain a mature asset management system Good asset management involves a culture that supports a learning organization. It is a culture that fully supports its people, in terms of knowledge and learning, and encourages those people to participate in the decision making process. It is a culture that is free to question, to grow and to learn together.
  20. Again asset management is a complex socio-technical system intended to help deliver business outcomes. The technical systems is secondary to operational processes and people who use and interact with the technical system. Information systems that increase the complexity of human interaction will undermine the utilization of those same systems Changes in business processes, job functions and organizational structures – both in terms of relational and subjective (perceptions) reality The quality of the persons experience interacting with the system is the key to adaption and utilizations. This includes a users perceptions of system aspects such as utility, ease of use, and efficiency. We are also interested in the users’ subjective experience including the users' emotions, beliefs, preferences, perceptions, physical and psychological responses, behaviors and accomplishments that occur before, during and after use.
  21. The core processes in an asset management system include Asset Lifecycle Planning and Management Work management Reliability and Failure Analysis Financial Management Performance management
  22. It is tempting to just go buy an asset information system. However, we have observed other transit properties that have spent years and tens of millions of dollars without realize the benefits from their new information system. They did not have in place basic asset management strategies and information management practices. After intense scrutiny by auditors , they had to redo their information system implementation Asset management practices, asset information and asset information systems must be developed concurrently. Maturing our asset information management is a critical to realize our vision of asset information at NYC Transit . Our Asset Information Strategy define six components of necessary for better asset information management. These includes: An asset information organization Data Governance Process Development System Management Reporting, and Data management
  23. Understanding how information flows and supports the business process allows for the optimization of business processes. Understanding what processes information needs to support is a key starting point of the Information Strategy and the Enterprise Asset Management Program
  24. These business functions must drive the requirements for our asset information systems These systems, however, provide the enabling capabilities necessary for improvements in business performance
  25. We defined the business requirements for an asset management information system in the following categories Base asset management functionality - transition management and records Extended asset management Network configuration management – BIM, networking modeling, etc. Investment planning and decision support Business analytics
  26. a system architecture flows from our concept of operations and business requirements ERP EAM Three tier investment modeling Network Models Extensions like GIS and mobile Business Intelligence and performance monitoring All of this, of course, is still a work in progress
  27. 49
  28. Failure Modes and Effects Analysis (FMEA) and Root Cause Analysis (RCA). The FMEA process involves the following: identifying the failure mode at the equipment level / system level / subsystem level or component level, identifying root cause(s), determining frequency of failure, identifying failure consequences, and then ranking the failures based on a composite score of the factors. In the arena of Reliability Centered Maintenance (RCM) or repairable system analysis, one of the strategies for failure management is on-condition maintenance, also called predictive or condition-based maintenance. This strategy relies on the capability of maintenance personnel to detect potential failures in advance in order to take appropriate actions J. Moubray coined the phrase "P-F interval". He used it to highlight two pre-requisites of CBM, namely: A clear indicator of decreased failure resistance - the potential failure, and A reasonably consistent warning period prior to functional failure - the P-F interval P-F curves and P-F Intervals A common curve that illustrates the behavior of equipment as it approaches failure is the P-F curve. The curve shows that as a failure starts manifesting, the equipment deteriorates to the point at which it can possibly be detected (P). If the failure is not detected and mitigated, it continues until a "hard" failure occurs (F). The time range between P and F, commonly called the P-F interval, is the window of opportunity during which an inspection can possibly detect the imminent failure and address it.
  29. This slide shows the asset criticality matrix that we developed. On the left are business impacts to service, performance, safety, sustainability and costs bands On the right side are band for the frequency of occurrence The red indicates intolerable risks, where as the green we maybe able to live with We will continue to worked with system safety, security, ops planning, risk management and our asset manager to refine and test how to improve asset risk management
  30. Similarly, asset criticality is another factor in risk analysis typical of more mature asset management practices
  31. MTA buses operations is introduce reliability based maintenance at as an asset management initiative To increase predictive maintenance and decreasing reactive maintenance activities. To improve reliability by replacing components prior to failure To reduce capital and inventory related expenses NYCT Grand Ave Depot & Central Maintenance Facility
  32. Asset management is a good thing, right? [pause] …. But it is not enough I said in the beginning, asset management was bound to fail Most change - like the transition to an asset management systems – fail – without effective change management So to increase the likelihood of our success We make sure our leaders are actively and visibility supporting asset management We’ve put in place strong program and project management practices to build the new capabilities And we focus on the people side of the change through stakeholder engagement coaching and training Resistance management And active communications
  33. Guided by the international standards for asset management, a program management system has been put into place to deliver the new capabilities Systems engineering and enterprise architecture are used to design the new business model, end to end business processes, information requirements and integrated systems – Our concept of operations for example is a foundational document Our team is being trained in Managing Successful Programmes , PRINCE2 and Prosci - as we write the Program, Project and Change Management guidelines We believe this highly disciplined approach will accelerate the adoption asset management techniques and new technologies
  34. We are putting people in place at each agency to carry the program forward Program Sponsors have been established at each of the operating agencies Together the agency sponsors make up an all-agency coordinating committee, providing overall leadership for the program The Coordinating Committee, for example, wrote the asset management policy is showed you, I showed you earlier issued by the chairman Our first all-agency activities include asset management training, program management, enterprise architecture and reliability–base maintenance
  35. Good program governance, management and change control at the agency level at key to successful delivery the change to asset management This includes An Executive committee An Executive Program Sponsor A Program Manager and PMO office Business change managers Change management teams
  36. Our vision is to be recognized as a world leader in asset management Our roadmap includes Completing a gap assessment to help flesh out our vision and develop the implementation plan forward In 2014, we’ll begin changing our information systems to reflect the new business model We will use international standard for asset management - ISO 55000 - to measure our progress with the goal of becoming compliant in 2017 However, we have already begun applying asset management. As mentioned, the agencies are introducing asset management into their strategies and organization, and are piloting new business processes and technologies. Asset management thinking is beginning to influence the strategic direction, capital priorities and corporate communications at the corporate level. Of course we are looking for quick wins, managing benefits and demonstrate results along the journey to world class asset management
  37. We believe asset management will help the MTA target investment in the right place. Link performance targets to ‘levels of service’ optimize resource planning helps to reduce costs target investment to high risk assets Increase transparence around the trade-offs between performance, cost, and risk provide visibility into long term finance requirements, and Help us achieve economic, environmental and social objectives
  38. Standards like PASS 55 and ISO 55000 provide the structure needed for disciplined action to become world class We defined our program with three tranche Beginning with the basics – Level 2 maturity in the PAS55 schema Then marching toward an asset management system compliant with PAS55 a/o ISO 55001 standards We believe, this base of compliance will give us the platform to become an international leader