Efforts for Research Data Management in Japanese university / institution libraries

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Rda 7th plenary (2016.3.3) Libraries for Research Data (L4RD) Interest Group Meeting c. Panel: “Asia-Pacific Trends in Libraries and Research Data” Notice: This is author's version. All slides available from L4RD group wiki: https://rd-alliance.org/system/files/documents/RDA%20P7%20Libraries%20for%20Research%20Data%20Interest%20Group%2020160303.pdf

Efforts for Research Data Management
in Japanese university / institution
libraries
Yasuyuki Minamiyama
minamiyama@nipr.ac.jp
2016.3.3 RDA 7th Plenary
IG Libraries for Research Data
2. Panel: “Asia-Pacific Trends in Libraries and Research Data”

Table of Contents
Introduction of Japanese Institutional Repository and arounds
Recent trends of research data management in Japan

Ref: http://www.nii.ac.jp/content/cpc/org/
Japan Coordinating
Committee for
University Libraries
National Institute of
Informatics
Cooperation
Promotion
Council
Japan Alliance of University
Library Consortia for E-
Resources (JUSTICE)
(2011-)
Institutional Repositories
Promotion Committee (IRPC)
(2013-)
Future Scholarly Information
Systems Committee (2012-)
Institutional Repositories Promotion Committee

“Toward the Establishment of a System for
Sharing Knowledge Created at Universities”
Position paper of IRPC (Dec. 13, 2013)
～～
4. Immediate action plan
(3) Content enhancement and utilization
b. Expansion of content to include non-literature resources
(4) Training and human resource development
a. Implementation of investigative study concerning the handling of non-literature
electronic content (e.g., metadata schemas, data management planning) in collaboration
with relevant institutions, and related human resource development
http://id.nii.ac.jp/1280/00000130/

Working environment (background)
Job-rotation system
Most of repository manager will change
his/her position within 2 ~ 3 years
Appointed system (e.g. project manager) is not available
in Japanese working environment
Some are not only librarian but also clerical staff
 Problems
Not transferring repository’s know-how
Not lasting “right man in the right place”
Acquisition
Reference
Repository
Cataloging

Number of Japanese Institutional Repository
(2015)
https://www.nii.ac.jp/irp/en/archive/statis
tic/irp_2015_statistic.html

Metadata
(DC-NDL)
7
Register
access
Metadata
(JuNii2)
Metadata
University / Institution
Metadata
(JaLC2)
Service Provider
Metadata
Harvest / accumulation
A university
B university
C
institution
Metadata Circulation Model
CiNii for Data
(Coming soon)

IRDB Statistics
Total: 1,666,505
(2016.2)
Journal Article
15%
Thesis or
Dissertation
5%
Departmental Bulletin Paper
53%
Conference
Paper
2%
Presentation
1%
Book
1%
Technical Report
2%Research
Paper
3%
Article
3%
Preprint
0%
Learning Material
0% Data or
Dataset
3%
Software
0%
Others
12%
Breakdown of content
by resource type (ratio)

2016 IDCC poster presentation
http://www.dcc.ac.uk/events/
idcc16/posters

1. For Researchers
Rescue “disappearing” datasets
A lot of database stopped service because of the lack of the proper
maintenance efforts
Targeting the datasets from the “National Diet Library Digital Collection”
to rescue for future research
“NDL Digital Collection” has been accumulating Japanese database information
Developing an efficient method to transfer the disappearing datasets to
institutional repositories

2. For Funders / Citizens
Standardizing Metadata Schema
Specifying lack of ‘junii2’ metadata elements for handling research data
 Funders’ information, geo-location, etc…
Planning ‘junii2’ to standardize it to JaLC metadata schema for handling
research data
“JaLC metadata schema” meets DataCite metadata schema
For more easy to understand, more improving visibility

3. For (Japanese) Librarians
Training Tool
Few training tool written by Japanese…
Very difficult how to explain the importance of research data management to
Japanese researchers
Analyzing and comparing many good practices
Such as Mantra, RDM Rose…
Developing introductory training resources
aimed at Japanese librarians

Ex. Case-Study (Data Journal)
Coming
Soon!

Stephanie J. Spratt, presenter Ready to ask for a reduction in the annual increase of an e-resource product but unclear on how to make your case? Want to try some innovative strategies to avoid spending more than your budget? Want to reduce the amount of heavy renewal work falling right at fiscal close? Attend this presentation to learn techniques on all of that and more! The speaker will use commonly collected data to show how to combine and visualize metrics to help make a library’s case for requesting reductions in pricing, adjusting service fees, and asking for changes to subscription periods to balance out the renewal workload. Attendees will learn which data to analyze and combine as it relates to pricing negotiations along with the steps involved to make that data come alive in Excel graphs and charts. Alternate data visualization products will also be discussed. The data visualization techniques, not outcomes, will be the focus of this presentation with the goal of attendees taking back which techniques might be worthwhile endeavors at their own institutions. Attendees will also learn about negotiation strategies and internal and external considerations when preparing to negotiate. Growing an awareness of negotiation techniques and factors in play both inside and outside the library will help librarians make their cases for equitable pricing and models for library resources. The data visualization techniques shown in this presentation will serve as a stepping-off point for any librarian who wishes to use honesty, directness, and real-world scenarios to negotiate pricing for content and other library expenditures.

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Library Support For RefDavid Clay

At the Department of Biomedical Informatics @ Pitt we are embarking on a data commons for researchers at the University of Pittsburgh and eventually the region. This Ignite style talk was presented at the American College of Medical Informatics in February 2017. E-mail me at becich@pitt.edu if you want to learn more about our efforts. NOTE: We are recruiting talented individuals to assist in this effort as well as a Clinical Research Informatics Officer (CRIO).

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Efforts for Research Data Management in Japanese university / institution libraries

1. Efforts for Research Data Management in Japanese university / institution libraries Yasuyuki Minamiyama minamiyama@nipr.ac.jp 2016.3.3 RDA 7th Plenary IG Libraries for Research Data 2. Panel: “Asia-Pacific Trends in Libraries and Research Data”

2. Table of Contents Introduction of Japanese Institutional Repository and arounds Recent trends of research data management in Japan

3. Ref: http://www.nii.ac.jp/content/cpc/org/ Japan Coordinating Committee for University Libraries National Institute of Informatics Cooperation Promotion Council Japan Alliance of University Library Consortia for E- Resources (JUSTICE) (2011-) Institutional Repositories Promotion Committee (IRPC) (2013-) Future Scholarly Information Systems Committee (2012-) Institutional Repositories Promotion Committee

4. “Toward the Establishment of a System for Sharing Knowledge Created at Universities” Position paper of IRPC (Dec. 13, 2013) ～～ 4. Immediate action plan (3) Content enhancement and utilization b. Expansion of content to include non-literature resources (4) Training and human resource development a. Implementation of investigative study concerning the handling of non-literature electronic content (e.g., metadata schemas, data management planning) in collaboration with relevant institutions, and related human resource development http://id.nii.ac.jp/1280/00000130/

5. Working environment (background) Job-rotation system Most of repository manager will change his/her position within 2 ~ 3 years Appointed system (e.g. project manager) is not available in Japanese working environment Some are not only librarian but also clerical staff  Problems Not transferring repository’s know-how Not lasting “right man in the right place” Acquisition Reference Repository Cataloging

6. Number of Japanese Institutional Repository (2015) https://www.nii.ac.jp/irp/en/archive/statis tic/irp_2015_statistic.html

7. Metadata (DC-NDL) 7 Register access Metadata (JuNii2) Metadata University / Institution Metadata (JaLC2) Service Provider Metadata Harvest / accumulation A university B university C institution Metadata Circulation Model CiNii for Data (Coming soon)

8. IRDB Statistics Total: 1,666,505 (2016.2) Journal Article 15% Thesis or Dissertation 5% Departmental Bulletin Paper 53% Conference Paper 2% Presentation 1% Book 1% Technical Report 2%Research Paper 3% Article 3% Preprint 0% Learning Material 0% Data or Dataset 3% Software 0% Others 12% Breakdown of content by resource type (ratio)

9. 2016 IDCC poster presentation http://www.dcc.ac.uk/events/ idcc16/posters

10. 1. For Researchers Rescue “disappearing” datasets A lot of database stopped service because of the lack of the proper maintenance efforts Targeting the datasets from the “National Diet Library Digital Collection” to rescue for future research “NDL Digital Collection” has been accumulating Japanese database information Developing an efficient method to transfer the disappearing datasets to institutional repositories

11. 2. For Funders / Citizens Standardizing Metadata Schema Specifying lack of ‘junii2’ metadata elements for handling research data  Funders’ information, geo-location, etc… Planning ‘junii2’ to standardize it to JaLC metadata schema for handling research data “JaLC metadata schema” meets DataCite metadata schema For more easy to understand, more improving visibility

12. 3. For (Japanese) Librarians Training Tool Few training tool written by Japanese… Very difficult how to explain the importance of research data management to Japanese researchers Analyzing and comparing many good practices Such as Mantra, RDM Rose… Developing introductory training resources aimed at Japanese librarians

13. Ex. Case-Study (Data Journal) Coming Soon!

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