As well as saving staff time, our hybrid mail solution saves around 50% over the cost of paper, printer consumables, envelopes and postage.

1. Presentation: CDS Hybrid Mail
Date: March 2016

2. Our offer
We are offering selected organisations a free half
day analysis to assess whether a Hybrid Mail System
would reduce mailing costs and help staff to improve
the efficiency.

3. What exactly is Hybrid Mail?
• It is a cost effective end-to-end digital print and
mailing system
• Hybrid mail combines digital and physical delivery.
• Typically a user will create a letter on their device.
The electronic file is then sent to an offsite digital
print centre where it is printed, transforming it
into a physical letter. Consolidation of all of the
post from an organisation results in efficiency and
postal cost savings.

4. Who is this for?
If you are part of your Local Authority’s team
responsible for transforming your organisation then
one of the ways to achieve significant demonstrable
improvement is through implementing a Hybrid Mail
System.
Looking ahead, a second phase, where you move to
having a Digital Mailroom, would complete the
transformation process for your postal
communications.

5. FEATURES AND BENEFITS

6. Desktop generated post
• Your personnel will spend considerably less time
on a time consuming, unproductive, processes
• On average one working day is saved per 100
documents sent.
• Reduced office printer, mailing and postage costs;
hybrid mail typically generates up to 40% savings.
• Postal costs can be significantly.
• Overall cost of ‘sending a letter’ can reduce by
over £1.00 per letter

7. Choose to print, email or SMS
• Instead of sending a letter to print our solution
enables you to email your letter as a PDF, or make
it available for download via a secure browser
based solution

8. Transactional mail solution
• Bulk mailings can be handled in the same way as
individual letters
• Better visibility and control with a full audit trail

9. Consolidation of mail
• Consolidating mail from numerous PC users and
sites
• Reduction in waste of paper, toner and office
consumables results in more cost savings
• Improves digital working practices
• Use of templates ensures brand compliance

10. Management Information System
• Electronic copies of letters automatically available
with a full audit trail
• Check whether the right item was sent to the right
person
• Track letters through print and enclose to postal
service in real time

11. Secure systems and accreditations
• Have confidence that your information and data are
secure
• CDS is certified to Information Security ISO/IEC 27001 for
Evidential Weight & Legal Admissibility of Electronic
Information – BS10008 Certificate number EIMS_580798
• CDS is also certified for Quality BS EN ISO 9001
• CDS is an approved supplier working with government,
security services and MOD data
• We work with 14 local authorities in the UK

12. Our clients include…

13. Business profile
• Formed in 1994
• 200+ staff
• 8 UK locations
• Part of The Baird Group
• Turnover c£30m
• Certified quality standards:
– Quality ISO 9001
– Environment ISO 14001
– IT Service Management System ISO20000-1
– Information Security ISO/IEC 27001
– Health and Safety OHSAS 18001
– Evidential weight & Legal Admissibility of Electronic Information BS10008
– ITIL certified service desk staff
– CESG and GSi certified security systems

14. Next steps
To book your free half day consultancy please
contact ...
Neil Baker
CDS Business Development Manager
Tel: 07960 430827
Email: neil.baker@cds.co.uk