Effective Presentation Using PowerPoint

Effective Presentation using
PowerPoint
Presenter: Mr Faal
1 www.faalictacademy.com

How to get prepared
 What is the purpose of the presentation?
– Is it to sell, inform, support, inspire or instruct
 To whom are you presenting?
– Know your audience
 What form will the presentation take?
– Knowing your audience will determine the form your presentation should take
 How much time do you have?
– Always plan to end early
 Where is the presentation taking place?
– Is it a online, office, conference room, hall
 Research
www.faalictacademy.com2

Tips to be Covered
 Outline
 Planning
 Slide Structure
 Fonts
 Colour
 Background
 Visual Aids
 Charts
 Spelling and Grammar
 Conclusions
 Questions
 References
3 www.faalictacademy.com

Outline
 Make your 1st or 2nd slide an outline of your
presentation
– E.g. previous slide
 Follow the order of your outline for the rest of
the presentation
 Only place main points on the outline slide
– E.g. Use the titles of each slide as main points
4/6/20164 www.faalictacademy.com

Planning
 Gather your
information before
putting them into
PowerPoint
 Create a unique
design for your
presentation

“Good” Slide Structure
 Use 1-2 slides per minute of your presentation
 Summarize your ideas, not complete
sentences
 Avoid wordiness: use key words and phrases
only
 Include 4-5 points per slide using bullet points

“Bad” Slide Structure
 This page contains too many words for a
presentation slide. It’s not summarized,
making it difficult for your audience to read and
for you to present each point. Although there
are exactly the same number of points on this
slide as the previous slide, it looks much more
complicated. In short, your audience will
spend too much time trying to read this
paragraph instead of listening to you.

“Good” Slide Structure
 Show one point at a time:
– Will help audience concentrate on what you are
saying
– Will prevent audience from reading ahead
– Will help you keep your presentation focused

“Bad” Slide Structure
 Do not use distracting animation
 Do not go overboard with the animation
 Be consistent with the animation that you use

“Good” Fonts
 Use at least an 18-point font
 Use different size fonts for main points and
secondary points
– this font is 24-point, the main point font is 28-point,
and the title font is 36-point
 Use a standard font like “Times New Roman”
or “Arial”

“Bad” Fonts
 If you use a small font, your audience won’t be able to read what you have written
 CAPITALIZE ONLY WHEN NECESSARY. IT
IS DIFFICULT TO READ
 Don’t use a complicated font

“Good” Colour
 Use a font colour that contrasts sharply with
the background
– E.g. blue font on white background
 Use colour to reinforce the logic of your
structure
– E.g. light blue title and dark blue text
 Use colour to emphasize a point
– But only use this occasionally

“Bad” Colour
 Using a font colour that does not contrast with
the background colour is hard to read
 Using colour for decoration is distracting and
annoying.
 Using a different colour for each point is
unnecessary
– Using a different colour for secondary points is also
unnecessary
 Trying to be creative can also be bad

“Good” Background
 Use backgrounds such as this one that is
attractive but simple
 Use backgrounds which are light
 Use the same background consistently
throughout your presentation

“Bad” Background
 Avoid backgrounds that are distracting or
difficult to read from
 Always be consistent with the background that
you use

“Good” Visual Aids
 Illustrate your ideas
with visual aids.
– E.g. Images and
videos

“Bad” Visual Aids
 Do not use
distractive
background audio or
media clips

Charts
 Use charts rather than just words to make your
information more meaningful
– Data in charts is easier to comprehend & retain than
raw data
 Always title your Charts

“Good” Chart
100
400
260
320
240 250
231
125
300
200
321
520
0
100
200
300
400
500
600
orange banana apple pineapple
Monthly Sales
jan
feb
mar

“Bad” Chart
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls

Spelling and Grammar
 Proof read your slides for:
– speling mistakes
– the use of of repeated words
– grammatical errors you might have make
 You can also find someone else check your
presentation!

Conclusion
 Use an effective and strong closing
– Your audience are likely to remember your last
words
 Use a conclusion slide to:
– Summarize the main points of your presentation
– Suggest future avenues of research

Questions??
 End your presentation with a simple question
slide to:
– Invite your audience to ask questions to test their
understanding
– Provide a visual aid during question period
– Avoid ending a presentation unexpectedly

References
 Your source of information

Final tips
 Practice! Practice! But don’t memorize
 Speak loud and clear
 Be confident
 Avoid being verbose or wordy
 Give out handouts after the presentation if
necessary
 Inspire your audience
 Reading directly from a script decreases
credibility www.faalictacademy.com25

The End
Thank you!

Effective Presentation Using PowerPoint

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