My slides from the edugeek.net conference on 28th May. A look at new Microsoft technologies and also a presentation on SharePoint Governance for Education

1. Alex Pearce a.pearce@greatbarr.bham.sch.uk EMBRACING INNOVATION
Learning Gateway & ICT Manager www.sharepointblogs.com/ajp IN LEARNING
SharePoint Server MVP Mob: 07740 347 860

3. Direct Access
• Windows Server 2008 R2
• Windows 7
• Access all application as logged
on to the network
• Maps network when Internet Intranet
logging on
• IP6 DirectAccess
client
DirectAccess
server Corporate resources
Internal traffic
Internet traffic
Internet servers

8. SharePoint 2010
•Microsoft SharePoint Server 2010
•Windows Server 2008 and above
• SQL 2005/2008 x64
• x64 only
• Integrated Fast Search
• No more Grove – SharePoint Workspace 2010
• PerformancePoint now in 2010

9. SharePoint Governance
for Education
EduGeek
Conference 2009

10. What is Governance?
Governance:
government; exercise of authority;
control. A method or system of
government or management
dictionary.com

11. Information Architecture – Stakeholders
• Who is going to use your SharePoint
Portal?
• What do they want to achieve?
• What information do they already
have, use and where is it stored?

12. Information Architecture – Structure of Site
• What are your top level sites?
• Where will each department have their
collaboration site and where will they be
able to interact with their pupils?
• Do you want parents to see the
curriculum area of the portal?
• Where will sites such as ‘after school
clubs’ and ‘gifted and talented’ go?

13. Information Architecture – Structure of Site

14. Information Architecture – Structure of Site

15. Information Architecture – Structure of Site

16. Information Architecture – Types of Sites
• Do you use the ‘out of the box’
templates?
• Do you create a set of templates for
staff to use?
• Publishing or Collaboration sites?

17. Management - Staffing
• Management buy in...
• Which members of staff can add and
edit information across the whole portal?
• Which members of staff can create and
edit their own department sites?
• Who can contribute information to each
of these departments?

18. Management - Roles
• Whose role is it to contribute
information to the staff, pupil and parent
site?
• How often do they update this
information?

19. Design - Branding
• Do you have a brand guideline?
• How will a user recognise it’s your
portal?

20. Design – Branding

21. Design – Branding

22. Design – Branding

23. Design – Branding

24. Design - Branding
• Do you have a brand guideline?
• How will a user recognise it’s your
portal?
• Are you going to create a new master
page?
• Are you going to allow each
department to have their own branding?

25. Design – Site Templates
• What templates do you need?
• What should be included in a site
template?
• How many webpart zones are you
going to have?
• What is the default layout?
• Are you going to allow a blank site
template to be created?
• What quotas will each site have?

26. Design – Site Templates

27. Infrastructure – Server Infrastructure
• What is the best topology for your
requirements?

28. Infrastructure – Server Infrastructure

29. Infrastructure – Server Infrastructure

30. Infrastructure – Server Infrastructure
• What is the best topology for your
requirements?
• Are you going to run your servers in a
virtualised environment?
• Which servers are going to be x64?
• Are you going to use SQL mirroring or
clustering?

31. Infrastructure – Server Configuration
• Which server is your SMTP server,
search server, excel services etc..?
• What are your Alternative Accessing
Mapping (AAM)?
• Are you going to have different IIS
sites for internal and external access?
• How many content databases are you
going to have?
• SSP/My Sites

32. Infrastructure – Security
• Do you need anonymous access?
• SSL?
• How are you going to secure access to
the site from the internet?
• Are you within the guidelines of the
new data security from BETCA?
• Do you need access to all sites?

33. Integration
• What other applications can you
integrate into your SharePoint portal?
• Does your MIS supplier offer webparts?
• Can you use BI or PerformancePoint to
show pupil behaviour?
• InfoPath, Excel Services, Groove,
Remote Apps, OCS/CWA, Exchange,
Media Steaming, Podcasting for
SharePoint, SLK, Moodle.....

34. Going Live - Testing
• How many users can access the site at
the same time?
• Can secure or sensitive information be
seen by anyone?
• Can a student see staff information?
• Can staff only add data where they are
allowed to?
• How long does a document take to
upload?
• How are you going to monitor usage?

35. Going Live - Evaluation
• Does it work?
• Does the site meet expectations?
• Are all stakeholders happy?
• Can staff do what they want?
• Do you have the permissions correct?
• Can you access the same information
external to the school?

36. Day to Day Operations
• Does anything appear in the IIS
log, Application log or SharePoint logs?
• How do you know if a user can’t access
the site?
• Does your load balancing work?
• How are you going to back up your
site?
• Do restores work?
• What is your Disaster Recovery plan?

37. Education
• How are you going to educate staff?
• How are you going to educate pupils?
• Who are going to be your difficult staff
and who are going to be your
champions?
• How are you going to support the
difficult staff?
• What training are you going to provide
throughout the academic year?
• How about new staff?

38. Taxonomy and Tagging
• What is your taxonomy?
Definition:
A taxonomy is a structured way of
ordering words, labels, tags for a website
• What are your meta tags?
• Are you going to meta tag documents?
• Are you going to index these tags?
• Are staff going to tag?

39. There’s a lot more
than this....

40. SharePoint Governance
for Education
Q&A

41. www.learninggatewayconference.co.uk

42. Time Building the Learning Gateway User Adoption
0900 Welcome and what is Microsoft Learning Gateway
0930 Keynote session with Steve Beswick, Director of Education at Microsoft UK
Session Speaker Session Speaker
Maintaining your
SharePoint Governance
1015 SharePoint Steve Smith Alex Pearce
for Education
Environment
1115 Break, Networking & Meet the Sponsors
Unified Communication Driving User Adoption
1135 for the Learning Nathan Winters and Parental TBA
Gateway Engagement
1235 Lunch, Networking & Meet the Sponsors
Site Structure and The use of SLK as an E-
1330 Andrew Woodward Richard Willis
Templates Learning tool
BECTA Data Security
1430 Branding your Portal TBA TBA
Guidelines
1530 Break, Networking & Meet the Sponsors
Other Components you My Sites - How to use
1550 TBA Richard Willis
can use or not
1650 Ask the experts Q & A Panel Ask the experts Q & A Panel
1720 Closing Address
1730 Official End of Conference. Informal Networking after.

44. Alex Pearce a.pearce@greatbarr.bham.sch.uk EMBRACING INNOVATION
Learning Gateway & ICT Manager www.sharepointblogs.com/ajp IN LEARNING
SharePoint Server MVP Mob: 07740 347 860