Edpm SBA for CSEC students

1. Electronic Document Preparation &
Management
School Based Assessment 2023

2. EDPM SBA 2023
10 General
The theme for this
assignment is a
“An Online Private Primary
School”

3. Theme of the School Based Assessment
 This school based assessment is based on a school
that is doing purely online classes for their students.
It is an ONLINE private primary school with 300
students on roll and 25 teachers.
 The school commenced in Sept 2001 and currently
has students in K- Grade 6, with an average of 15
students in each class . Grade 1 to 6 has two
classes per grade.
 There is ONE Principal and ONE Vice-Principal.

4. Assignments in the SBA
 There are FOUR assignments in this SBA
 Assignment 1 – Speedtest
 Assignment 2 – Online research with
Presentation
 Assignment 3 – Document Design
 Assignment 4 – Portfolio ( of 10 documents)

5. Assignment Questions

6. Assignment # 1 – Speed Test
 This will be a speed test of a passage with 5
or more paragraphs.
 It will be done at the beginning of your fifth
year
 The passage will be assigned by the subject
teachers and given to you on the day the
assignment is due.

7. Assignment # 2 – Online Research with email
 Complete an online research into the THREE
MOST popular types of online learning platforms
available for schools today. Look into areas such
as
 Functions of the platform
 Services offered
 Advantages and disadvantages of the online
platform
 Prepare a PowerPoint presentation on the data
you have collected
 Also email this presentation to FIVE friends and
Forward it to your EDPM teacher’s email address

8. Assignment # 2 – Online Research with email
 Include in the presentation
 Pictures and any relevant videos
 Links to the platforms
 Appropriate background
 Navigation buttons
 Slide animations and transitions
 A complete bibliography of all the sites used in
your research
 The Presentation MUST NOT BE MORE THAN
10 slides in length including bibliography and
title slide

9. Assignment # 2 – Online Research with email
 Include in the email
 A properly edited and worded explanation of
what the presentation is all about and why it is
being sent to the addressees
 The presentation you have completed as an
attachment
 The links to the popular online learning
platforms
 A picture of ONE of the online learning
platform’s website

10. Assignment # 3 – Document Design
 Prepare a TWO – column orientation brochure for Grade
6 students. Include in the brochure
 The name, logo , address, email address and website of the
school
 School’s prayer and motto
 The subjects offered and subject teachers for grade 6 students
 Names of subject teacher along with their email address and the
online platforms they use to teacher their classes
 Time table of the subjects offered
 Name of class representative ( a named parent) and their email
address
 WhatsApp group link for the Grade 6 class
 The rules of the school and
 The dress code for all students

11. Portfolio

12. EDPM SBA
10 General
Portfolio
The theme for this
assignment is a
“ An Online Private Primary
School ”.

13. Your duties
As a prominent Principal at a
prestigious Private primary school in
Guyana, you have many employees
and need to prepare many document
to facilitate work within and without the
the school.
 You have been asked to prepare a
portfolio of the following documents
for the your school

14. Letterhead
 Design a letterhead for your school organization.
 Choose and appropriate name for the school
 Include an appropriate logo
 Use appropriate font for the letterhead.
 The relevant information is listed below
Name of the Organization
Address for organization
Tel: _____________ Fax: ______________
Website: ___________.com.gy
Email: _______________@yahoo.com

15. Requirements for students
Each student will be required to prepare a portfolio
that should be a specimen of each of the elements
listed below. These should be attempted under the
guidance of the subject teacher and may be
repeated until the desired standard is achieved.
The Portfolio is to be submitted to teacher free from
errors.

16. Portfolio Items to be submitted
 Cover page or Title page
 Table of Content
 Description of
Components
 All elements of the

17. Guidelines for preparing Portfolio
 Each exercise must be labelled clearly to
indicate what is being demonstrated, for
example, fully-blocked letter with open
punctuation.
 Each exercise should include the student’s
name.
 Specimens may be done in any order.
 A table of contents and a title page must be
prepared for the portfolio.
 A bibliography listing the books, which the
student used should be prepared.

18. Guidelines for Portfolio
The candidate must:
 Describe all components included in the portfolio.
 Include a title/cover page containing the subject,
candidate’s name, candidate’s registration
 number and the year of the examination.
 Include a table of contents in which each entry has
a corresponding page number which actually
references the correct document.
 Include a proper bibliography using a format such
as APA or MLA.

19. Guidelines for Portfolio – Description of
Component
Two examples of a description follows:
 Manuscript: A two-page Architect’s Specification
on letter-sized paper with one-inch margins
showing shoulder headings, footnotes, a page
ending and a continuation page.
 Tabular Work: A five-column price list displayed
using ruled tabulation with a main heading and
vertical columnar headings, displayed on letter-
sized paper horizontally and vertically centered.

20. Portfolio Documents
1. A two paged indented style
letter
2. A circular letter with a tear-off
3. Ruled tabulation with main
heading and multiple columnar
headings
4. Notice of a meeting with
agenda
5. Chairman’s Agenda
6. A manuscript – specification
7. Invitation with a menu
(a creative design should
be used)
8. Organizational chart or flow
chart
9. A Hire Purchase agreement
10. Contract of employment

21. TWO-PAGED LETTER ( indented / blocked)
 The school has upgraded their internet service to
Blaze Gold edition but the internet service has
slowed up considerably and sometime doesn't
work at all. Prepare a letter of complaint to GTT
informing them of the issue and asking them to
come and fix the problem as soon as possible
 Use a two-paged ( indented or blocked style ) letter
with continuation page
 Include the school’s letterhead on the document
 Use A4 paper with one inch margins at (top, bottom,
left and right)
 Use 2.0 line spacing and a continuation page

22. Structure of TWO-paged letter – letter
complaint
 Paragraph 1 – introduction
 Explain what is the issue or complaint
 Eg. We were not getting full internet service.
 Paragraph 2 and 3 – further explain the issue
 Disruption in service lead to
 No online classes could be conducted
 Parents were complaining about the disruption in service
 Loss of business -
 Final paragraph –
 Tell them how they can rectify the issue
 Refund
 Change in service
 Come and repair the internet connection

23. CIRCULAR LETTER WITH A TEAR-OFF
PORTION (indented / blocked style)
 The school is having after school online classes for
Grade 6 students. Prepare a letter to be sent to parents /
guardians for them to sign up their child(ren) for the
classes. Include in the letter
 Include the school’s letterhead on the document
 Use A4 paper with one inch margins at (top, bottom, left and
right)
 Use 1.5 line spacing
 Explain when the classes will commence and when it will
conclude
 The names of the teachers and the subjects to be taught
 Online learning platform to be used with the sign in information
 The cost of the after school classes and payment options
 Due date for signing up for the classes
 A sign up section for parents to complete and resend to the
Principal or Vice Principal

24. Structure of circular letter
 Paragraph 1 – introduction
 State that you are offer an after school classes for interested parents
 State why?
 Paragraph 2 and /or 3– explain what is service is all about
 Where - online platform to be used
 When it will commence and end
 What subjects to be taught
 Names of teachers for the subjects
 Time for the classes
 Final paragraph –
 Cost of the service - how much per subject
 When the payment is due and how payment will be collected
 Date for payment
 Complimentary close
 Signature line and designation

25. Tear-off portion
 -------------------------------------------------------------------------
 Include the name of the school
 address of the school
 Name of student
 Name of parent / guardian
 Phone number
 Subject to be done (optional)
 Mathematics 
 English
 Social Studies
 Science
 Amount to be paid : $10,000 GYD
 Signature and Date
 Include BANK NAME AND BANK ACCOUNT NUMBER

26. RULED TABULATION
 Prepare a register for Grade 5
students to be used by teachers in all
online classes. Use a spreadsheet to
create this document
 Include the school’s letterhead on the
document
 Include the names of 15 students
 Sort the student by last names / gender
 Use the format on the next slide

27. RULED TABULATION

28. Committee Documents

29. NOTICE OF A MEETING WITH AN AGENDA
 Your school will be holding its monthly general
staff meeting on a specified date and time.
 Prepare an appropriate notice of the meeting
and an agenda:
 State the date , time and online meeting platform
to be used for the meeting.
 State the meeting ID and password
 Use A5 size paper along with the school’s
letterhead and logo. Or insert the name of the
school in closed caps at the TOP of the page.
Got to Page 94 of EDPM Study Guide for notice
and agenda format.

30. Tips for the notice and agenda
 Some appropriate agenda items for the
meeting include: Matters to be discussed
include face-to-face learning, student
vaccinations, teacher’s vaccinations,
restructuring of timetables, issues with
students and parents, MOE consolidated
curriculum for grade , National Grade
examinations 2022, and any other matters
you feel should be included

31. MINUTES OR CHAIRMAN’S AGENDA
 Prepare EITHER a chairman’s
agenda or minutes of a meeting
based on the notice of a meeting with
an agenda created .
 Go to Page 97 in the EDPM study guide for the
minutes of a meeting format
 Go to page 95 in the EDPM study guide for the
chairman’s agenda

32. MANUSCRIPT
This document will be
given to you by the
subject teacher are an
assigned date

33. INVITATION with a MENU
 With the school term about to end, the school
always has a social gathering for teachers the
day after school closes. Prepare an invitation
with an appropriate menu for this social
gathering
 Use a four course menu
 Include all appropriate covid-19
guidelines for the gathering
 Use an appropriate venue large enough
to accommodate 27 teachers comfortably

34. ORGANIZATIONAL CHART OR FLOWCHART
Organizational Chart
 Prepare an organizational chart for
the school. Include
 Principal and vice principal
 Grade supervisors
 Heads of Department
 Ancillary staff such as secretary and
cleaners

35. ORGANIZATIONAL CHART OR FLOWCHART
Flowchart
 Prepare the
following
flowchart

36. HIRE PURCHASE AGREEMENT
Your school wants to purchase a 75 inch SmartTV
from Courts on hire purchase.
 Your school is the purchaser / buyer
 Courts is the seller
 Total Price is ($588,100 dollars)
 On terms for 12 months
 Monthly price = $49,008
 Interest rate = 3.3% monthly or $19,407
 Use A4 paper size with the appropriate
margins.
Check EDPM study guide for HIRE PURCHASE

37. Contract of Employment
Your organization have placed an advertisement for a
Grade 6 primary school teacher and have received
many replies. Your school has hired the best qualified
person for the job.
 Prepare a fair copy of a contract of employment.
 Use legal size paper and the appropriate
margins.
 State FIVE appropriate responsibilities of a
grade 6 primary school teacher
 Salary = $112,523 monthly
Check page 129 of EDPM study for CONTRACT
format