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EDPM SBA 2023 - 10 tech.pptx
- 1. Electronic Document Preparation& Management School Based Assessment 2023
- 2. EDPM SBA 2023 10General The theme for this assignment is a “An Online Private Primary School”
- 3. Theme of theSchool Based Assessment This school based assessment is based on a school that is doing purely online classes for their students. It is an ONLINE private primary school with 300 students on roll and 25 teachers. The school commenced in Sept 2001 and currently has students in K- Grade 6, with an average of 15 students in each class . Grade 1 to 6 has two classes per grade. There is ONE Principal and ONE Vice-Principal.
- 4. Assignments in theSBA There are FOUR assignments in this SBA Assignment 1 – Speedtest Assignment 2 – Online research with Presentation Assignment 3 – Document Design Assignment 4 – Portfolio ( of 10 documents)
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- 6. Assignment # 1– Speed Test This will be a speed test of a passage with 5 or more paragraphs. It will be done at the beginning of your fifth year The passage will be assigned by the subject teachers and given to you on the day the assignment is due.
- 7. Assignment # 2– Online Research with email Complete an online research into the THREE MOST popular types of online learning platforms available for schools today. Look into areas such as Functions of the platform Services offered Advantages and disadvantages of the online platform Prepare a PowerPoint presentation on the data you have collected Also email this presentation to FIVE friends and Forward it to your EDPM teacher’s email address
- 8. Assignment # 2– Online Research with email Include in the presentation Pictures and any relevant videos Links to the platforms Appropriate background Navigation buttons Slide animations and transitions A complete bibliography of all the sites used in your research The Presentation MUST NOT BE MORE THAN 10 slides in length including bibliography and title slide
- 9. Assignment # 2– Online Research with email Include in the email A properly edited and worded explanation of what the presentation is all about and why it is being sent to the addressees The presentation you have completed as an attachment The links to the popular online learning platforms A picture of ONE of the online learning platform’s website
- 10. Assignment # 3– Document Design Prepare a TWO – column orientation brochure for Grade 6 students. Include in the brochure The name, logo , address, email address and website of the school School’s prayer and motto The subjects offered and subject teachers for grade 6 students Names of subject teacher along with their email address and the online platforms they use to teacher their classes Time table of the subjects offered Name of class representative ( a named parent) and their email address WhatsApp group link for the Grade 6 class The rules of the school and The dress code for all students
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- 12. EDPM SBA 10 General Portfolio Thetheme for this assignment is a “ An Online Private Primary School ”.
- 13. Your duties As aprominent Principal at a prestigious Private primary school in Guyana, you have many employees and need to prepare many document to facilitate work within and without the the school. You have been asked to prepare a portfolio of the following documents for the your school
- 14. Letterhead Design aletterhead for your school organization. Choose and appropriate name for the school Include an appropriate logo Use appropriate font for the letterhead. The relevant information is listed below Name of the Organization Address for organization Tel: _____________ Fax: ______________ Website: ___________.com.gy Email: _______________@yahoo.com
- 15. Requirements for students Eachstudent will be required to prepare a portfolio that should be a specimen of each of the elements listed below. These should be attempted under the guidance of the subject teacher and may be repeated until the desired standard is achieved. The Portfolio is to be submitted to teacher free from errors.
- 16. Portfolio Items tobe submitted Cover page or Title page Table of Content Description of Components All elements of the
- 17. Guidelines for preparingPortfolio Each exercise must be labelled clearly to indicate what is being demonstrated, for example, fully-blocked letter with open punctuation. Each exercise should include the student’s name. Specimens may be done in any order. A table of contents and a title page must be prepared for the portfolio. A bibliography listing the books, which the student used should be prepared.
- 18. Guidelines for Portfolio Thecandidate must: Describe all components included in the portfolio. Include a title/cover page containing the subject, candidate’s name, candidate’s registration number and the year of the examination. Include a table of contents in which each entry has a corresponding page number which actually references the correct document. Include a proper bibliography using a format such as APA or MLA.
- 19. Guidelines for Portfolio– Description of Component Two examples of a description follows: Manuscript: A two-page Architect’s Specification on letter-sized paper with one-inch margins showing shoulder headings, footnotes, a page ending and a continuation page. Tabular Work: A five-column price list displayed using ruled tabulation with a main heading and vertical columnar headings, displayed on letter- sized paper horizontally and vertically centered.
- 20. Portfolio Documents 1. Atwo paged indented style letter 2. A circular letter with a tear-off 3. Ruled tabulation with main heading and multiple columnar headings 4. Notice of a meeting with agenda 5. Chairman’s Agenda 6. A manuscript – specification 7. Invitation with a menu (a creative design should be used) 8. Organizational chart or flow chart 9. A Hire Purchase agreement 10. Contract of employment
- 21. TWO-PAGED LETTER (indented / blocked) The school has upgraded their internet service to Blaze Gold edition but the internet service has slowed up considerably and sometime doesn't work at all. Prepare a letter of complaint to GTT informing them of the issue and asking them to come and fix the problem as soon as possible Use a two-paged ( indented or blocked style ) letter with continuation page Include the school’s letterhead on the document Use A4 paper with one inch margins at (top, bottom, left and right) Use 2.0 line spacing and a continuation page
- 22. Structure of TWO-pagedletter – letter complaint Paragraph 1 – introduction Explain what is the issue or complaint Eg. We were not getting full internet service. Paragraph 2 and 3 – further explain the issue Disruption in service lead to No online classes could be conducted Parents were complaining about the disruption in service Loss of business - Final paragraph – Tell them how they can rectify the issue Refund Change in service Come and repair the internet connection
- 23. CIRCULAR LETTER WITHA TEAR-OFF PORTION (indented / blocked style) The school is having after school online classes for Grade 6 students. Prepare a letter to be sent to parents / guardians for them to sign up their child(ren) for the classes. Include in the letter Include the school’s letterhead on the document Use A4 paper with one inch margins at (top, bottom, left and right) Use 1.5 line spacing Explain when the classes will commence and when it will conclude The names of the teachers and the subjects to be taught Online learning platform to be used with the sign in information The cost of the after school classes and payment options Due date for signing up for the classes A sign up section for parents to complete and resend to the Principal or Vice Principal
- 24. Structure of circularletter Paragraph 1 – introduction State that you are offer an after school classes for interested parents State why? Paragraph 2 and /or 3– explain what is service is all about Where - online platform to be used When it will commence and end What subjects to be taught Names of teachers for the subjects Time for the classes Final paragraph – Cost of the service - how much per subject When the payment is due and how payment will be collected Date for payment Complimentary close Signature line and designation
- 25. Tear-off portion ------------------------------------------------------------------------- Include the name of the school address of the school Name of student Name of parent / guardian Phone number Subject to be done (optional) Mathematics English Social Studies Science Amount to be paid : $10,000 GYD Signature and Date Include BANK NAME AND BANK ACCOUNT NUMBER
- 26. RULED TABULATION Preparea register for Grade 5 students to be used by teachers in all online classes. Use a spreadsheet to create this document Include the school’s letterhead on the document Include the names of 15 students Sort the student by last names / gender Use the format on the next slide
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- 29. NOTICE OF AMEETING WITH AN AGENDA Your school will be holding its monthly general staff meeting on a specified date and time. Prepare an appropriate notice of the meeting and an agenda: State the date , time and online meeting platform to be used for the meeting. State the meeting ID and password Use A5 size paper along with the school’s letterhead and logo. Or insert the name of the school in closed caps at the TOP of the page. Got to Page 94 of EDPM Study Guide for notice and agenda format.
- 30. Tips for thenotice and agenda Some appropriate agenda items for the meeting include: Matters to be discussed include face-to-face learning, student vaccinations, teacher’s vaccinations, restructuring of timetables, issues with students and parents, MOE consolidated curriculum for grade , National Grade examinations 2022, and any other matters you feel should be included
- 31. MINUTES OR CHAIRMAN’SAGENDA Prepare EITHER a chairman’s agenda or minutes of a meeting based on the notice of a meeting with an agenda created . Go to Page 97 in the EDPM study guide for the minutes of a meeting format Go to page 95 in the EDPM study guide for the chairman’s agenda
- 32. MANUSCRIPT This document willbe given to you by the subject teacher are an assigned date
- 33. INVITATION with aMENU With the school term about to end, the school always has a social gathering for teachers the day after school closes. Prepare an invitation with an appropriate menu for this social gathering Use a four course menu Include all appropriate covid-19 guidelines for the gathering Use an appropriate venue large enough to accommodate 27 teachers comfortably
- 34. ORGANIZATIONAL CHART ORFLOWCHART Organizational Chart Prepare an organizational chart for the school. Include Principal and vice principal Grade supervisors Heads of Department Ancillary staff such as secretary and cleaners
- 35. ORGANIZATIONAL CHART ORFLOWCHART Flowchart Prepare the following flowchart
- 36. HIRE PURCHASE AGREEMENT Yourschool wants to purchase a 75 inch SmartTV from Courts on hire purchase. Your school is the purchaser / buyer Courts is the seller Total Price is ($588,100 dollars) On terms for 12 months Monthly price = $49,008 Interest rate = 3.3% monthly or $19,407 Use A4 paper size with the appropriate margins. Check EDPM study guide for HIRE PURCHASE
- 37. Contract of Employment Yourorganization have placed an advertisement for a Grade 6 primary school teacher and have received many replies. Your school has hired the best qualified person for the job. Prepare a fair copy of a contract of employment. Use legal size paper and the appropriate margins. State FIVE appropriate responsibilities of a grade 6 primary school teacher Salary = $112,523 monthly Check page 129 of EDPM study for CONTRACT format