Presented at GaCOMO14 by Linda Marie Golian-Lui, Sandra Barclay, Alan Lebish, Jennifer Young, Kennesaw State University. Additional information at http://libguides.kennesaw.edu/eatthatfrog

2. How to Eat an Ugly Frog and Love It: Practical Advice on Managing Workplace Priorities
2014 GaCOMO/SELA Augusta, GA Friday, October 3 10:00 -10:50 am
Presented By:
Dr. Linda Golian-Lui (Lead Presenter),
Sandra Barclay, Alan Lebish & Jennifer Young
Kennesaw State University
Library System

3. Welcome

4. Today’s Materials
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I. Eat That Frog Handout
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II. QR Information Cards
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III. LibGuide for Bibliography / PowerPoint
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IV. Ugly Frog Exercise
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V. Business Cards

5. Today’s Outline
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I. Never Enough Time
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II. Your Organizational Value – Linda
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III. Focus – Jennifer
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IV. Eat Your Frog with Gusto - Sandra
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V. Find Your Frog and Eat It - Alan
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VI. Ugly Frog Exercise
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VII. Conclusion

6. Part I: You Never Have Enough Time
Law of forced efficiency – there is never enough time to do everything, but there is always enough time to do the important things.

7. Brian Tracy

8. Brian Tracy’s Inspiration

9. What is a Frog?
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Your MOST important task at each moment
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More than likely to be the task you would procrastinate
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Satisfaction in knowing your most important task for the day is DONE
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If you have two frogs – eat the ugliest one first
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Tip: Try it for 15 minutes

10. Begin eating your frog when it is little ……

11. …. or else this can happen.

12. Part II: Your Organizational Value
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What do I do, that no one else is responsible for doing?
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What special role / function can I fulfill in my library?
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What type of legacy do I want to leave behind?
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How can I make a difference?

13. Tip 1: Set The Table
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Decide what you want to achieve / special role
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Confirm with supervisor
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Write it down
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Set a deadline
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Resolve to do something every day (Frog 1)

14. Tip 2: Plan Every Day
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10 minutes of planning can save over 100 minutes of execution
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Have a plan for each day
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Consider a plan for each week
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Consider 6-month / 1-year plans
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Prioritize daily

15. Tip 3: Apply the 80/20 Rule
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20% of the tasks we need to complete produce 80% of the results we are looking to achieve
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The 20% tasks are often the tasks we want to procrastinate on
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Choose the important tasks over the unimportant

16. Tip 4: Consider The Consequences
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What are the consequences of you taking OR NOT taking action
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Keep a long term perspective
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Ask yourself – what can I do that, if done well, can make a real difference
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Never be at the mercy of the tasks that matter least

17. Linda’s Priorities
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Create a culture of excellence, especially in service
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Hire the best
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Foster a Learning Organization
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Mentor
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Institute Succession Planning
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Empower

18. Linda’s Story

19. Part III: Focus

20. Tip 7: Focus on Key Result Areas
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“What are they paying me for?”
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5-7 things you are 100% responsible for
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Keep all your key areas strong
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Example for Jennifer: Form a good relationship with the ITS department at KSU

21. Tip 9: Prepare Thoroughly
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“If I had 8 hours to chop down a tree, I’d spend 6 sharpening my axe.” – Abe Lincoln
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Workspace
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Mindset
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Take the first step. “You miss 100 percent of the shots you don’t take.” – Wayne Gretzsky
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Don’t fear failure or rejection. “Do the thing you fear, and the death of fear is certain.” – Emerson
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Gets you ready for #10

22. Tip 10: Take it 1 Barrel at a Time
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Crossing the Sahara is no easy task
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But it can be done!
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Take 1 step, then another, then another
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Be confident that you’ll get to the next oil barrel
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Everything great is accomplished in single steps

23. Tip 11: Upgrade your Skills
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“Continuous learning is the minimum requirement for success in any field.”
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Everything is learnable
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Three steps to mastery:
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Read in your field
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Take courses and seminars in your key areas
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Turn driving time into learning time
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Teach someone else

24. Jennifer’s Priorities
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Technology “emergencies”
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Updating settings in Voyager
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Coordinating ITS service requests
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Library instruction & reference
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Liaison work

25. Jennifer’s Story
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Make lists!
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Prioritize my priorities
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Do one thing at a time
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Take care of emergencies first as they have the biggest impact (hint: not all requests are emergencies)
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“Work smarter, not harder” – learn

26. Part IV: Eat your frog with gusto!

27. Tip 5: Practice Creative Procrastination
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There will never be enough time to do everything
Continuously look at your tasks and assess what is really important and what is not
Deliberately decide what you will put off – for now or forever

28. Tip 8: The Law of 3
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What 3 things do you do that make up 90% of your contribution to your organization?
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It’s essential to identify these 3 things accurately
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The law of 3 can help you to live a long, happy, healthy life!

29. Tip 12: Leverage your Special Talents
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What are you very good at doing, or could learn to be very good at doing? Throw yourself into doing or learning that thing very well
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The top 20% of people discipline themselves to continuously learn new skills

30. Tip 13: Identify Key Constraints
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What is between you and that goal?
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Identifying and eliminating that constraint is the most important frog you can eat right now!
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80/20 rule applies here: 80% of constraints are internal and 20% are external

31. Sandra’s Priorities
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Cataloging and related projects
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Liaison related activities
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Service to library, university, and beyond

32. Sandra’s Story

33. Part V: Find your frog and eat it!

34. Tip 14: Put Pressure on Yourself
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Choose your own frogs – don’t let someone else put the pressure on you
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Lead the field by raising the bar on yourself and going beyond the expected
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Create imaginary, or not so imaginary deadlines, and plan each step…

35. Tip 15: Maximize Your Personal Powers
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Guard and nurture your energy & health to be more productive!
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Overworking can affect quality of work and be unproductive
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Work at your own pace – identify the times of day you are at your best

36. Tip 16: Motivate Yourself
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Control your inner dialogue – develop a routine of coaching yourself and being your own personal cheerleader
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Develop a positive mental attitude to ensure greater effectiveness in life

37. Tip 21: Single Handle Every Task
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Concentration – keep at your number one task until it is 100% complete
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Don’t waste time on other tasks that deplete your efficiency
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Self-discipline… stay on task! And, resolve to find the most important task or project

38. Alan’s Priorities
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Handling facilities- related emergencies
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Planning for renovation projects for two libraries
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Reference & instruction
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Liaison work
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Department and other committee work

39. Alan’s Story
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In a sea of priorities, identifying the top one
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Using daily and weekly sub-deadlines to make the task less daunting
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Working at my own pace and time
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Finding the balance!

40. Part VI: Ugly Frog Exercise

41. Part VII: Conclusions
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It is not easy
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You have to work at it every day
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Check your attitude
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Schedule down time / sharpen your saw
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Strive for life / work balance
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Read EAT THAT FROG!
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Facebook Brian Tracy
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