Eagle Scout Service Project - After the Signatures
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A brief review of the key steps after the Project Proposal is signed. The most important step is to provide a detailed plan - which makes execution of the project much easier.
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Eagle Scout Service Project - After the Signatures
- 1. 1 Eagle Scout Service Project After The Signature
- 2. Agenda • What we WILL cover in this presentation – Focus on SCOUTS and PARENTS – Focus on tasks after SIGNATURE and common obstacles – Re-introduction to Eagle Service Project Workbook • What we WILL NOT cover – Training for Eagle Mentors – Details on Eagle Service Project Workbook – Details on paperwork required for Eagle Rank – Court of Honor Details 2
- 3. Basic Requirements 3 6 months as a LIFE Scout LIVE by scouting principles (LoR) 21 Merit Badges (13 Eagle required) 6 months in a LEADERSHIP role Complete Eagle Project Scoutmaster Conference Complete BEFORE 18th Birthday Eagle Board of Review
- 4. Eagle Scout Project THE most difficult effort the Scout has ever attempted Based on post-project interviews 6 month process from beginning to end (varies greatly) Often within weeks of their 18th Birthday Stressful (at times) to the Scout, family, and mentor 4
- 5. Typical Eagle Project Effort 5 Medium Effort XXL Effort Select an Eagle Project Hard to get started and hard to choose. Benefactor Approval (Project Proposal) Often the organization that benefits from the project is busy Project Execution With a good written plan, this is the easiest part of the project. Project Final Plan Uber important to be thorough DO NOT UNDERESTIMATE! Eagle Board of Review Often the organization that benefits from the project is busy Final Paperwork It will make you dizzy – be sure to work w/ mentor
- 6. A Knowledgeable Coach • Difference between successful project or a nice try • Understands the Scout • Helps Scout understand possibilities, strengths, weaknesses, and risks • Help Scout make appropriate choices • Can serve as a buffer • Watches the calendar! 6
- 7. Eagle Service Project Workbook (4 sections) 7 Final Plan Final Plan on the project (similar to a business plan). Report The final report done AFTER to the project is complete. Proposal Rough proposal on the project. Contains all signatures needed to start project Introduction Contains useful policy information PROJECT Download at www.nesa.org
- 8. Work Book + Binder • Binder to help the scout stay organized • Contains forms, drafts, and all notes • Keep records on TIME for project, including all meetings – 1 hour meeting x 3 people = 3 hours total 8
- 9. Work Processes – Note! 9 Work Processes This section is VERY deceptive. You need to include a reasonable step-by-step procedure (much more than a few lines). This section EXPANDS … or you can include the steps in a separate document This section is VERY deceptive.
- 10. Project Detail (Light Bulb Analogy) How do you replace a light bulb? 10 • There are different types of BULBS • Not all bulbs “screw” in • How do you reach the bulb? • What are the safety issues? • What do you do with the OLD bulb? • Do you need special equipment? • Can any scout perform this function? • What is the step-by-step procedure? Sometimes detail is that not important Sometimes detail is crucial
- 11. 11 1. Prepare work area 4. Clean up 2. Remove old bulb 3. Install new bulb Suggest using an OUTLINE Start out SIMPLE HIGH LEVEL steps
- 12. 12 1. Prepare work area 4. Clean up 2. Remove old bulb 3. Install new bulb - Get ladder, bulb, tools - Rope off work area - Safety talk & review - Turn OFF electric - Set up ladder - Climb – remove cover - Remove bulb - Insert new bulb - Tool bag to hold bulb? - TEST bulb? - Replace cover - Return ladder - General cleanup - Recycle bulb @ Home Depot Add a few more steps Enough detail so anyone could follow
- 13. 13 1. Prepare work area 4. Clean up 2. Remove old bulb 3. Install new bulb - Get ladder, bulb, tools - Rope off work area - Safety talk & review - Turn OFF electric - Set up ladder - Climb – remove cover - Remove bulb - Insert new bulb - Tool bag to hold bulb? - TEST bulb? - Replace cover - Return ladder - General cleanup - Recycle bulb @ Home One person 2-3 people, screwdriver, toolbag 2-3 Three people One person Depot Review for missing detail Add special notes – safety, people, tools, etc.
- 14. Work Processes What to include 14 Work Processes (expands) This section is VERY deceptive. Pictures Plans & Diagrams 1. Prepare work area • Get ladder, bulb, tools • Rope off work area • Safety talk & review 2. Remove old bulb • Turn OFF electric • Set up ladder • Climb – remove cover • Remove bulb 3. Install new bulb • Insert new bulb • Tool bag to hold bulb? • TEST bulb • Replace cover 4. Clean up • Return ladder • General cleanup • Recycle bulb Work Process Detail
- 15. Common Problems • Getting started (…I have 2 years) – PICK your projects as soon as possible – Find benefactor and start off – baby steps • Jr / Sr year of high school are BUSY times – Try to pick off small, incremental steps… • Working with benefactors – In general – benefactors have day jobs and are very busy – Schools – often hard to find the decision maker – Churches – can be difficult with Trustee approvals • Scout Parent interaction – Use your MENTOR! • Summer and Holidays – Schools, benefactors, etc are often not around. Avoid large projects around Christmas and Thanksgiving if possible. • Getting stuck… and not asking for help 15 You MAY have to find another project is this becomes a big problem.
- 16. After the Signature! 16 Notify STAKEHOLDERS on all major changes Please make an effort to complete the FINAL PLAN Suggest meeting with a small team of adult leaders to review your FINAL PLAN
- 17. BACKUP SLIDES 17
- 18. Selecting a Project • Eagle Scout Service Project Workbook, p5 – For any religious institution, any school, or your “community”. – An opportunity for planning, development, and leadership. • No “canned” instructions or extensive on-line resources – Your project does not have to be original, but it could be. – Be sure the project presents a challenge that requires leadership, but also something that you can do with unskilled helpers, and within a reasonable period of time. 18
- 19. Selecting a Project • Scout should pick project that will excite – You don’t have to “build” a structure – Avoid the Kiosk + 3 bench / Nature Trail (boring) • Unique projects that match Scout’s interests – Mural @ Gorzycki MS (Future Art student) – Videos for Austin non-provide (Future film maker) – Memorial bench – Bowie Band Dir (band member) – Memorial garden @ Bowie (for a friend of the scout) – Tennis benches @ LASA (student / player on team) – Soccer net anchors (very unique – player on team) • BACKUP: Easy to find / fund projects (# troop projects) – Wildflower Center – Philip Schulze (3) – Sunset Valley Environmental Programs - Carolyn Meredith (3) – Nature Conservancy - Barton Creek Habitat Preserve (1) – Wild Basin Preserve (2-3) – Marbridge – Manchaca (Rehab home) (2) – Bowie HS – Mr Weismantle / Mr Ellerbrock (5) – Ms. Chalberg – AISD Vice Principal @Boone (2) – SHPC – (2) 19 Opinion stated is from the author and NOT BSA policy
- 20. Example Projects Oak Hill UMC, Austin 20 Labyrinth Aux Parking Enclosure Outdoor Chapel Walking Trail ✔ Benefits to org ✔ Longevity of project ..and personal pride in the project ✔✔ ✔✔ ✔✔ ✖✖ ✔✔
- 21. Write Up (Project Work Book) • ALWAYS download from NESA.ORG (latest version) • PDF works only with Adobe Acrobat (web plugins don’t work) – Save copies – The file EXPANDS as more content is added • Binder – and keep track of ALL Hours – even meetings • Proposal – Before pictures – Outline – of the PROJECT execution – not about writing your plan – SIGNATURES • Scoutmaster and Benefactor • Other signatures will wait until the Final Plan is mostly done (Troop policy) 21
- 22. Initial Discussions Service Project Fundraising • Projects must not be primarily fundraisers. • Fundraising is permitted only to facilitate a project. • Contributions from the candidate, parents, relatives, unit, chartered organization, or beneficiary do not require a fundraising application. • All other fundraising must be approved by the council • Remind donors that the funds benefit the BENEFACTOR, not BSA • Keep careful records and have a plan to return extra money 22
- 23. Initial Discussions Service Project Fundraising • Fundraising applications should be submitted as part of the final planning process, and two weeks in advance of fundraising efforts. • The Scout will be contacted if the application cannot be approved. • The Scout should check to see if the council has set additional parameters on fundraising efforts. • Note that no Scout leader at any level has the authority to require fundraising for an Eagle project. 23
- 24. Players – Eagle Candidate Scout – Scout’s family – Eagle Mentor – Merit Badge Coach! – Benefactor (the signing authority receiving the project) – Scoutmaster – Committee Chair – Ad Hoc team (reviews Final Plan) – District Advancement – Signs proposal & application, BoR – Council Service Center (Scout office – Keri Smeaton) – Eagle BoR Chair (sets up the BoR) – Eagle BoR members (Outside of the unit) – References for the Eagle Candidate – Celebration / recognition team (at unit level) 24
Editor's Notes
- NOTES FOR TITLE SLIDE: This presentation is designed as a quick introduction to the SCOUTS and their parents.
- NOTES FOR AGENDA SLIDE: This presentation is designed as a quick introduction to the SCOUTS and their parents. This is focused mostly on getting started the scout started on a project and to set the expectations.
- NOTES FOR INTRO – BASIC REQUIREMENTS Be active in your unit for a period of at least six months as a Life Scout. Demonstrate that you live by the principles of the Scout Oath and Scout Law in your daily life. (references/LOR – part of the Application Process) Earn 21 merit badges, 13 – Eagle Required (new in 2015) As a Life Scout, serve actively in a Unit leadership role for a period of 6–months As a Life Scout, plan, develop, and lead the execution of an Eagle Scout Service Project Take part in a Scoutmaster’s Conference Successfully pass a District level Board of Review Steps 1-6 must be completed BEFORE the Scout’s 18th birthday. The BoR must be completed within 3 months and can occur AFTER the Scout’s 18th birthday.
- NOTES FOR EAGLE SCOUT PROJECT SLIDE This is the BIG message - KEY Points… and no matter how many times we remind scouts they fail to recognize this at first.
- NOTES FOR EFFOR SLIDE This is a graphic to show the difficult parts of the project. The execution (#4 above) is actually the easiest part IF you do a great job in planning. Its drawn small to represent ease. It tends to go very fast once you have the approvals and write up in good shape. The first big hurdle is selecting your project. This is not as easy as it sounds and it is always a good idea to involved an experienced mentor in the process. There are several examples of projects all over the place --- but find the right organization, a good contact at that organization (benefactor) is not too easy. The project should also be large enough to demonstrate leadership. The write up (project FINAL plan) is a behemoth and becomes the major source of frustration and delay on a project. The Final plan is the end result after all the scouts hard work and research, and feedback from parents, benefactor, and the unit leaders. There is a significant amount of paperwork involved… details are in other presentations and covered in Mentor training.
- NOTES ON EAGLE COACH / MENTOR The troop has a good selection of adults who can serve as a mentor for the Eagle Project. In Troop 395, we often have a different adult who focuses on MERIT BADGES …
- NOTES ON WORKBOOK INTRO This is a rough outline of the work book. There is much more detail on how the sections work and how the troop addresses signatures. This is NOT covered in the presentation.
- NOTES ON BINDER --- KEEP GOOD RECORDS! Get a binder and take notes. Keep track of your planning hours. All your hours count – the amount of research, writing, meetings, etc. If anyone is helping you – their hours count (meetings with your mentor, benefactor, etc) If you end up changing projects due to getting blocked … your hours for the old project count. FUNDRAISING hours do NOT COUNT towards your project.
- NOTES ON LIGHT BULB ANALOGY The point of this slide is that the scout may have a part of the project that is more complicated then he realizes. In this example of the minions – how will they reach the bulb? Should they make sure the electricity is off? They appear to be wearing safety glasses (good). What kind of ladder is needed? How will the ladder be secured (how many minions will it take to hold the ladder)? What if the bulb is stuck in the socket – or the bulb breaks. What do you do with the old bulb – certain bulbs such as fluorescent – should not be placed in the trash. Some are pressurized and explode if you try to break them. WRITE IT DOWN!
- NOTES FROM SELECTING A PROJECT SLIDE: From the workbook…..
- NOTES FROM SELECTING A PROJECT (DETAIL) Picking a project is much harder than it looks. Hard to decide and more often much harder to find a benefactor who is always available and supportive. Schools are often plagued with this problem, and often churches can be difficult if approval has to be confirmed by the Trustees. We highly recommend selecting a project based on the interests of the scouts. Consider unique projects that match the passions of the scout, and benefits organizations that are near and dear. If all else fails – here is a good source of projects in our area: Boone Elementary. Assistant Principal Aimee Chalberg Ms Chalberg is a parent from my Troop and comes from a Scouting family. She has helped us out on many project. https://www.austinisd.org/schools/boone/directory Bowie High School - Mr Weismantle - he is the Operations manager at Bowie and also has helped out many troops with projects. http://www.jbhs.org/apps/pages/index.jsp?uREC_ID=303214&type=u&pREC_ID=356766 Sunset Valley - this is the small town nestled inside of Austin. They have nature trails and a conservancy group. The woman in charge (below) has helped our unit out with many project - and generally these are funded. Environmental Programs Department: Public Works Contact: Carolyn Meredith Phone: (512) 891- 9103 Email: cmeredith@sunsetvalley.org Wildflower Center - another great place for project. Phillip Schulze has helped us on several project and usually has a nice list of projects that are usually funded too. Reach out to the wildflower center - I cant seem to find his contact info. He is a bit hard to reach but once the project is identified he is awesome to work with.
- NOTES ON EXAMPLE PROJECTS This slide shows an example of a local church (Oak Hill UMC) and a selection of Eagle projects. The Labyrinth is an example of the ideal Eagle Project. This is a old project which has stood the test of time. The church embraces the Labyrinth as an important asset, and several members of the church have (from time to time) volunteers to maintain the area. MOST of these projects have show benefit to the church as well has some longevity (at least appears to be) The lone exception is the Walking Trail (this is the Author’s #2 son’s project). This was a project done in haste and tried to put up a trail on the church property. The trail was covered in weeds and significant amount of poison ivy. This we an out-of-the way location of the church so members were not likely to use the trail. A portion of the path also was on a city easement – so a construction road crew bulldozed part of the trail. The point on the Walking Trail – the Scout did earn his eagle, but the project did not truly benefit the church, it was not used, quickly was overrun by weeds, so did not achieve the goal of longevity. There will be times that the scout has little option due to time --- this is one reason to plan early to select a project.
- NOTES ON FUNDRAISING Fundraising is permitted only for securing materials and otherwise facilitating a project. This includes things such as food and water for the workers, equipment rental, safety supplies, printing or copying services, or anything else necessary for facilitating a project. If you’re concerned a project is primarily a fundraiser, then help your Scout transform or expand it into something that will more closely fit the requirement. Fundraising may require council approval if it goes beyond the family, the unit, or the beneficiary. Essentially, all other fundraising must be approved by the local council using the Eagle Scout Project Fundraising Application found in the project workbook. Explain to the Scout that he must make it clear to all donors or event participants that the money is being raised on behalf of the project beneficiary, who will retain leftover funds. Should any donors want documentation of a gift, this must be provided through the beneficiary, not the Boy Scouts of America. Once collected, money raised must be turned over to the beneficiary or to the candidate’s unit until needed for the project. If the unit receives the funds, then once expenses have been paid, any excess goes to the beneficiary.
- Fundraising applications should be submitted as soon as it is clear during the final planning process approximately how much money will be needed or what material donations will be requested. There are several sections of the project plan that do not impact fundraising, so it is unnecessary to wait until the final plan is completed. To provide sufficient time for review, all fundraising applications should be submitted to the council at least two weeks in advance of the proposed efforts. In addition to the exceptions previously mentioned, councils may establish their own additional parameters in order to reduce the number of fundraising applications submitted. For example, a council may determine that bake sales, car washes, efforts under a certain dollar threshold, and so forth, do not need an application. Ask: Why must the local council approve most fundraising activities? (Look for: To avoid conflicts with council or district efforts; to assure that activities fit within BSA policies, procedures, and values; and to control the scope and methods of fundraising so that the Scout—a minor—is not placed in a difficult situation from an accounting or legal perspective.) Occasionally it is discovered that some councils, districts, or units are requiring that a fundraising effort accompany every project. This is not permitted. Fundraising has the potential to create a number of problems that minors should not have to deal with. A reasonable level of fundraising is allowed, but it is not, and must not, be required.