Test PM

1. Learning Goals
 Describe the traditional role of the PM
 Describe the emerging role of the PM
 Name the project manager´s responsibilities on a project

2. A PM is the person assigned by the performing
organization to achive the project objectives
The PM´s role is distinct from a functional or operations
manager

3. Coordinates technically specialized professionals in order to
achive a common goal
Should have a keen ability to identify and resolve sensitive
organizational and interpersonal issues
Ensures that all the participants are working together
Knows the capability of each participant
Envisions how all the individual roles must fit together
A PM is a leader, encouraging every team member to do best
possible job
PM can be considered a general manager, someone who gets to
know more of the total operations of the company than many of
the other executives

4. Skills required
 Understand the script
 Know the individual roles
 Know the capabilities & weaknesses of each team member
 Know when to start and stop a project and monitor every possible milestone
 Be constantly aware of all the details
Characteristics to have
 Knowledge
 What the PM knows about project management
 Performance
 What the PM is able to accomplish
 Personal
 How the PM acts when performing the project

5. Tasks
 Plans, manages and allocates resources
 Shapes priorities
 Coordinate stakeholder interactions
 Keeps the project team focused
 Manage & respond to stakeholder needs
Responsibilities
 Coordinate and integrate activities across multiple, functional lines
 Performs activities necessary to:
 Develop a Project Plan
 Execute the Project Plan
 Make changes to the Project Plan

6. PM often lacks a lot of responsibility

PM often lacks ”real” authority

PM is forced to negotiate with upper-level & functional
management for control of company resources

7. Manage the Relationships
 Within the project team
 Between the project team and senior management
 Between the project team and the functional organization
 Between the project team and and the customer´s organization
 Between internal and external stakeholders

8. Manages a specific project and is expected to meet the approved project
objectives, project scope, budget and schedule
Leads the project and provides vision, direction and encouragement
Ensures that the project is realistic, necessary and well defined
Carry out the Plan
 When
 Once the project plan is approved by the top management
 How
 Monitoring & reporting on progress
 Resolving problems as they arise
 Controlling changes in the project plan
 Manage the risks

9. A PM may report to a functional manager, depending on
the organizational structure
A PM responsible for enterprise-wide projects reports to a
portfolio or program manager

10. A PM may report to a functional manager, depending on
the organizational structure
A PM responsible for enterprise-wide projects reports to a
portfolio or program manager

11. A PM may report to a functional manager, depending on
the organizational structure
A PM responsible for enterprise-wide projects reports to a
portfolio or program manager

12. In large projects to help with numerous responsibilities,
PM might have a full staff of:
 Schedulers
 Project Coordinators
 Risk Managers
 and others
In small projects, PM might not have any support staff

13. Traditional Role
 Manage client-vendor relationship
 Uses waterfall method
Emerging Role
 Achive workable results & customer
satisfaction
 Uses iterative method
 Additional Skills
 Creativity
 Motivation
 Leadership
 Subject-matter expertise
Essential because a PM has to
help define and deliver a solution
in terms of requirements, cost &
schedule

14. Emerging Role
 Less Focus on:
 Managing peoples´s obligations in terms of complience
with processes & procedures
 More Focus On:
 Harnessing people´s creativity and then motivating &
convincing them to move in a particular direction

15. Be proactive
Follow the plan
Delegate to the team
Raise issues & risks
Share information with stakeholders
Commit to an attitude of attitude
Expect the same from the team

16. Places the highest value on the knowledge and
experience of all team members
Is a facilitator who encourages participation to create a
shared vision