The E-Procure System aims to maintain tender details, employee details by department, and item information online. It allows customers to access tender documents online. The system generates reports automatically with granted tender details once a tender is closed. The least amount bidder will be awarded the tender. The system has modules for administrators, employees, purchase departments, and suppliers. Administrators maintain master data. Employees create indents for required products and check status. Purchase departments display indents and prepare tenders to invite suppliers. Suppliers bid on invited tenders and check tender statuses.

1. E-PROCURE SYSTEM
Presentation by:
D.SATISH

2. ABSTRACT

3. The aim of “E-Procure System” is maintaining the Tender details, Employee
details (department wise) and Item Information details. The basic function of this system is
to available the tender documents online to the customers. This application is going to
maintain list of invitations to tender details. Once tender is closed then the report will be
generated automatically with granted tender details. In this E-Procure System least
amount bidder will become the owner of the particular tender.
The modules in this application are
Administrator
Employee
Purchase department
Supplier
Administrator:
This administrator will maintain all the master information like Items Information, suppliers’
information, Employee information.
Employee:
He is going to prepare the indent for the required product to the purchase department, and
also he checks indent status.
Purchase department:
Displaying indent information from different departments. Preparation of tenders for the
indents, Invitation to the supplier for the tender
Supplier:
Supplier is going to bid the amount for tender with in the stipulated time, and will know the
final status of the tender once it is closed.

4. SOFTWARE AND HARDWARE SPECIFICATIONS
HARDWARE SPECIFICATION
 Pentium III processor
 128 MB Ram
 Hard disk 40 GB
 Microsoft Compatible 101 or more Key Board
SOFTWARE SPECIFICATION
 Operating System: Windows XP
 Front End: J2EE
 Back End: Oracle 8i

5. EXISTING SYSTEM
• Duplication of information;
• It is very difficult to maintain all the tender information;
• It is going to be very difficult to invite all the suppliers.
• It is going to be very difficult to know the tender granted
details.

6. PROPOSED SYSTEM
The system provides an easy way of selecting a particular Tender Details
and also it is very easy to know the tender granted Details . There should be no
difficulty for the suppliers to bid the amount for the invited tenders. The system is
also able to access the information from the database.
Using this system, services can be provided by the organization in the
absence of personal through out the year, round the clock. The system is tailored
in such a way to integrate and centralize all the various indent information and
tenders information, so that minimum effort is needed to get all the jobs done. The
centralize system makes sure that data consistency is maintained.

7. CONTEXT LEVEL DIAGRAM
EMPLOYEE
E-PROCURE
SYSTEM
Indent Details
Tender Details for the
indents, Item
Information
ADMINISTRATOR
Supplier Information, Items
Information, Employee Information
New Item details, new Supplier Details,
New Employee Information
SUPPLIER
PURCHASE DEPARTMENT
Tender Preparation for
the indents, invitation
to the Suppliers
Tender granted Details, Supplier
Information, item information,
Tenders Information, Tender Granted
Details
Tenders Bid amount Information

8. HOME PAGE

10. TECHNICAL OVERVIEW
This Screen is Home Page for the Application and using
this form Different user can login like Administrator,Purchase
Department, Supplier and Employee
ADMINISTRATOR Admin Login Page
PURCHASE DEPARTMENT Purchase Department Login
SUPPLIER Supplier Login Page
EMPLOYEE LOGIN Employee Login Page

11. ADMINISTRATION MODULE

12. TECHNICAL OVERVIEW
This administrator will maintain all the master
information like Item-Information, suppliers information
and employee information.

13. ADMIN LOGIN

15. TECHNICAL OVERVIEW
Using this screen administrator can login into
administrator area.
1.If we click on ‘Signin’ button it will validates the
userId and password ,if login details are valid then
it will display administrator Homepage otherwise it will
display “Invalid Login Details”
2.if we Click on ‘Clear’ button it will clears the UserId
and Password text fields

16. ADMIN HOME PAGE

18. TECHNICAL OVERVIEW
Using this screen administrator can maintain employee
Information,supplier information,item Information.
EMPLOYEE INFORMATION Employee Information
Screen
SUPPLIER INFORMATION Supplier Information Screen
ITEM INFORMATION Items Information Screen
LOGOUT EXIT from the administrator Module

19. EMPLOYEE INFORMATION

21. TECHNICAL OVERVIEW
This screen is used to display employee Information
If we want to add new employee click on ‘NEW’ button
If we want to update employee information then click on
‘Update’.
EMPLOYEE INFORMATION Employee Information
Screen

22. EMPLOYEE REGISTRATION

24. TECHNICAL OVERVIEW
This screen is used to Add New employee Information
If we want to Register new employee Information then
click on ‘ADD’ button
If we want to clear all the field click on ‘Clear’.

25. SUPPLIER INFORMATION

26. If you want to add
Supplier Information
click on NEW button

27. TECHNICAL OVERVIEW
This screen is used to display Supplier Information
If we want to add new supplier click on ‘NEW’ button
If we want to update supplier information then click on
‘Update’.
SUPPLIER INFORMATION Supplier Information Screen

28. SUPPLIER REGISTRATION

30. TECHNICAL OVERVIEW
This screen is used to Add new Supplier Information
If we want to Register new supplier Information click on
‘ADD’ button
If we want to clear all the fields then click on ‘Clear’.

31. ITEM INFORMATION

32. If you want to add
Items Information
click on NEW
button
If you want to Update
Item Information click
on UPDATE button

33. TECHNICAL OVERVIEW
This screen is used to display Items Information
If we want to add new Items information click on ‘NEW’
button
If we want to update existed item information then click
on ‘Update’.
ITEMS INFORMATION Items Information Screen

34. ITEM REGISTRATION

36. TECHNICAL OVERVIEW
This screen is used to add new Items Information
If we want to Register new Item information click on
‘ADD’ button
If we want to clear all the fields then click on ‘Clear’.

37. EMPLOYEE MODULE

38. TECHNICAL OVERVIEW
He is going to prepare the indent for the required
product to the purchase department, and also he checks
indent status.
Displaying the list of Items Information

39. EMPLOYEE LOGIN

41. TECHNICAL OVERVIEW
Using this screen Employee can login into Employee
Area.
1.If we click on ‘Signin’ button it will validates the
username and password ,if user enters valid login details
then it will display Employee Homepage otherwise it will
display “Invalid Login Details”
2.if we Click on ‘Clear’ button it will clears the UserId
and Password text fields

42. EMPLOYEE HOME PAGE

44. TECHNICAL OVERVIEW
Using this screen employee can create new indent details
and also he can see the list items details.
ITEM INFORMATION Items Information Screen
NEW INDENT New Indent registration Screen
INDENT STATUS Indents Status Information Screen
HOME Employee Home Page
LOGOUTExit from Employee Module

45. ITEM INFORMATION

47. TECHNICAL OVERVIEW
This screen is used to display Items Information
ITEMS INFORMATION Items Information Screen

48. NEW INDENT

50. TECHNICAL OVERVIEW
Using this screen Employee can create new Indent for
the required item.
If we want to Add new Indent Information click on ‘ADD’
button
If we want to clear all the fields then click on ‘Clear’.
NEW INDENT Indent Registration Screen

51. INDENT STATUS

53. TECHNICAL OVERVIEW
Using this screen Employee can Update Indent clicking
on “Update”
Employee can search the Indent Information between
selected Dates
He can also check the Tender Granted details for a
particular Indent by clicking on Show Details.

54. INDENTS TENDER GRANTED
DETAILS

55. To Check the Tender
Granted Details for
the Indent Click on
Show Details

56. PURCHASE DEPARTMENT
MODULE

57. TECHNICAL OVERVIEW
He is going to prepare the New Tender for the new
Indents which are registered by the various departments
He is going to invite the different suppliers for the
tenders.
Displaying the list of Items Information
Displaying the supplier Information

58. PURCHASE DEPARTMENT
LOGIN

60. PURCHASE DEPARTMENT HOME
PAGE

62. TECHNICAL OVERVIEW
ITEM INFORMATION Items Information Screen
INDENT INFORMATION Indents Information Screen
SUPPLIER INFORMATION Supplier Information Screen
TENDERS INFORMATION Tenders Information Screen
HOME  Purchase Department Home Page
LOGOUT Exit from Purchase Department Module

63. ITEMS INFORMATION

65. SUPPLIER INFORMATION

67. INDENTS INFORMATION

69. TENDER INFORMATION

70. For New
Tender Click
On NEW
Button

71. NEW TENDER PREPARATIONNEW TENDER PREPARATION

73. INVITATION TO SUPPLIERS

74. To Invite
Suppliers for
the Tender
click on Invite

75. TENDER GRANTED
INFORMATION

76. To check the
Tender
granted
details click
on Show
Details

77. SUPPLIER MODULE

78. TECHNICAL OVERVIEW
Supplier is going to bid the amount for the invited
tenders with in the stipulated time, and will know the
final status of the tender to which supplier it is granted
once it is closed.

79. SUPPLIER LOGIN

81. TECHNICAL OVERVIEW
Using this screen Supplier can login into Supplier area.
1.If we click on ‘Signin’ button it will validates the
username and password ,if login details are valid then it
will display Supplier Homepage otherwise it will display
“Invalid Login Details”
2.if we Click on ‘Clear’ button it will clears the UserId
and Password text fields

82. SUPPLIER HOME PAGE

84. TECHNICAL OVERVIEW
Using this screen can supplier can bid the invited tenders
also he can see the Tenders Information
TENDERS INFORMATION Tenders Information Screen
HOME Supplier Home Page Screen
LOGOUT Employee Information Screen

85. TENDERS INFORMATION

86. To bid the Tender click on
Bid Amount

87. TENDER BIDDING PROCESS

89. TENDERS GRANTED
DETAILS

90. To check the
Tender
granted
details click
on Show
Details

91. CONCLUSION

92. The visibility of the online tender handling
solution is now increasing dramatically worldwide in recent years.
Since last year, more than 70 major demonstrations have been
performed and approximately 200 additional country organizations,
regional authorities or individual authorities have heard about
online tendering. Online tendering is a tool to specify decision
criteria, issue online tenders and evaluating responses using
this methodology. In all these cases the feed back was
extremely positive and the users claimed they had reached decisions
much faster and more efficiently than they had expected and clearly
compared to traditional processes.

93. Thank You