This document outlines the responsibilities of a role responsible for developing, implementing, and enhancing a department's document and records management programs to ensure compliance with legal requirements. Some key responsibilities include planning and organizing document management programs and procedures, establishing vital records programs, conducting training, overseeing conversion of paper records to other media, and coordinating with information systems. The role aims to provide effective and easy-to-use processes for maintaining, retrieving, destroying, and recovering information and documents.

2. Management of Data and Documents:
 Responsible for developing, implementing and enhancing
departmental document and records management programs, both to
ensure compliance with all legal requirements and to provide department
staff with effective, easy-to-use processes for maintaining, retrieving
information, destruction and disaster recovery etc.
Plans, organizes and implements document management programs,
methods, practices and procedures to ensure compliance with all
applicable laws and regulations and sound professional guidelines of
practice; establishes, maintains and updates file category and indexing
structures; develops and revises cross-reference indexes; establishes
and maintains document and records management databases and

3.  Organizes, establishes and maintains a vital records program;
develops and carries out standards and procedures for the
archiving, preservation and retrieval of vital records and
documents; organizes, coordinates and monitors offsite
document archiving, including transfer of records and documents
to offsite storage, filing and retrieval and protection; conducts
periodic audits of offsite document archives
 Conducts document and records management training for
department staff; advises on appropriate procedures for
preserving, storing, retrieving, retaining and destroying records in
accordance with established policies and procedures.
 Oversees the conversion of paper records to other storage
media to ensure accurate, high quality records and efficient
viewing and reproduction methods.
 Coordinates the duplication and backup storage of documents on
electronic media with Information Systems.
 Stays abreast of new and emerging technologies applicable to
the management of documents and records; reviews and
researches.

4. THANK YOU…