The document provides tips for organizing notes in Microsoft Word using heading styles and the document map view. It recommends using heading styles to title each note and the document map view to display note titles in the left pane. Notes can then be grouped by similar topics using heading styles, with style 2 for main categories and style 3 for sub-categories. This allows easy searching and viewing of collected information by topic.

1. Using Word to Organize Notes By Professor Pat – Nov. 13, 2007 Best if Viewed Full Screen Normal View Document Map View

2. My Organizing Method Use Heading Styles – I enter Title of each Note using Heading Style 4 . Use Document Map View to display Title of each Note in left-hand pane of Word window. Use Outline View to group Notes on similar topics together. Use Heading Style 2 for main categories & Heading Style 3 for sub-categories.

3. “ Normal” View in Word I have 75 entries similar to those below. How can I find the one I want? How can I see what topics I have collected info about?

4. Raw Notes – Entered as I found them while researching. Left column shows Title of each Note for easy searching [uses Heading Style 4 for Titles of Notes]

5. Here I have grouped Notes by Topic. If click on Blogging, can see all the individual Note Titles. Each major category uses Heading 2 Style.

6. To Display Note Titles & Group Headings, Click: View | Document Map

7. Outline Your Word Doc Using Heading Styles

8. Notes I use Microsoft Word 2002 for Windows – All screen shots from that version. Heading Styles – I have designed mine as follows: Heading Style 4 : Normal (Times Roman 12 Pt), Bold, Italic, Underline; Space Before is 3 Heading Style 3 : Arial, 11 Pt, Bold, Small Caps; Space Before is 12, After is 3 Heading Style 2 : Arial, 14 Pt, Bold, Italic; Space Before is 12, After is 3 Heading Style 1 : Arial, 16 Pt, Bold, Kern at 16; Space Before is 12, After is 3