The document outlines guidelines for the responsible use of generative AI tools at institutions such as Harvard and Notre Dame, emphasizing the protection of confidential data and adherence to academic integrity. It also discusses the appropriate use of AI in the journal editorial process, highlighting the need for transparency and ethical considerations, while discouraging the use of AI for decision-making in manuscript evaluations. Furthermore, it provides a declaration form for documenting AI use in academic settings.

1. Policies and
Guidelines
for AI Use
Let’s start!
Presented by Chawin Srisawat

2. Guidelines forUsing ChatGPT and other
Generative AI toolsat Harvard
• Protect confidential data.
• You are responsible for any content that you produce or publish that includes AI-
generated material.
• Adhere to current policies on academic integrity.
• Be alert for AI-enabled phishing.
• Connect with HUIT before procuring generative AI tools.

3. Guidelinesfor Using Generative AI
at Notre Dame
• Work within current University policies.
• Protect confidential, copyrighted, and personal data.
• Any AI tool used with institutional data must follow approval processes.
• Routinely revisit specific usage policies.
• Act ethically with AI.
• You are 100% responsible for the output you use.
• Be transparent and document usage of AI.

4. The Joint Council for Qualifications(JCQ)
PreventingAI misuse in assessment:
a summary forteachers

5. The Joint Council for Qualifications(JCQ)
PreventingAI misuse in assessment:
a summary forteachers (cont.)

6. The Joint Council for Qualifications(JCQ)
PreventingAI misuse in assessment:
a summary forteachers (cont.)

7. The Joint Council for Qualifications(JCQ)
PreventingAI misuse in assessment:
a summary forteachers (cont.)

8. The useofgenerativeAI and AI-assisted
technologiesin the journal editorialprocess
• A submitted manuscript must be treated as a confidential document. Editors should not
upload a submitted manuscript or any part of it into a generative AI tool.
• Generative AI or AI-assisted technologies should not be used by editors to assist in the
evaluation or decision-making process of a manuscript as the critical thinking and original
assessment needed for this work is outside of the scope of this technology and there is a
risk that the technology will generate incorrect, incomplete or biased conclusions about
the manuscript.

9. The use of generative AI and AI-assisted
technologies in the journal editorial process
(cont.)
• authors are allowed to use generative AI and AI-assisted technologies in the writing process
before submission, but only to improve the language and readability of their paper and with the
appropriate disclosure.
• Elsevier embraces new AI-driven technologies that support reviewers and editors in the editorial
process.

10. The AI Use Declaration Form
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Tool Name
Prompt or
Question Given
AI's Output
Reason for Using
AI
Declaration
Statement
Signature and
Date
Changes
Made to AI's
Output
Additional
Information
https://i.ntnu.no/documents/portlet_file_entry/1305837853/Deklarasjon%2B
om%2BKI_en_skjema.pdf/87911319-0b35-9dd0-4164-8ae91fa24df5