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1. File and Contract
Repository
File and Contract Repository with
DeskCenter
DeskCenter Management Suite makes it
possible to store documents in the database,
meeting the demands for archiving and accessing contracts with different storing options. DeskCenter Management Suite can
manage unlimited number of documents in
all file formats. The contracts can be linked
to computer systems, appliances, users, licenses, warranty information, contingency
plans, etc.
File and Contract
Repository
The Challenge
Tracking and storing electronic contracts
and images puts a strain on managing
important business activities. Invoices,
compliance paperwork, warranty certificates, license agreements and maintenance
contracts are just some examples. Often
it is stored in its original paper or electronic form and most often hard to locate.
DeskCenter Management Suite integrated
contract management is designed to manage this problem.
Inventorying Contracts
In addition to managing known contracts
DeskCenter Management Suite allows
to inventory all or only specific types of
contracts throughout the organization.
Whether Word or Excel document; Acrobat PDF or CAD file, DeskCenter will find
and inventory files and contracts and create
a report when needed.
USA

2. File and Contract
Repository
The Power of One.
Files and Contracts at Your Fingertips
Core Functions
• Fully automated
• Contracts stored in the database or
presented as links to existing con-
tracts
• Read-only or fully-edited
• Contract search functionality
• Built-in or custom contract types
• Contracts are linked to assets
• On-demand archiving and accessing
• Unlimited number of contracts
Quick and Easy
Configuration
Files and contracts can be stored in the
database immediately upon DeskCenter
Management Suite installation. No special
configuration is required.
Automated or Manual
Contract Search
The DeskCenter File and Contract Repository will search for contracts and files based
on the Inventory schedule, or manually ondemand.
The types of files that can be discovered are
based on either a wildcard search or can include every file in the system. Unlimited
numbers of any file types can be scanned on
every system throughout the organization,
Contract Repository at its finest
Every contract can be linked to users, computers, locations, licenses, printers, applications and other pieces of inventory.
If required, an automated report will be
created with a contract attached to it. The
report can contain any information about a
failed piece of hardware or software with a
contract with a warranty service attached.
Benefits
• Archive and access important con
tracts
• Find and access any contract on any
system
• Contracts are stored as read-only or
fully-edited
• Contract categories
• Link contracts to any asset in the
organization
Licensing
DeskCenter File and Contract Repository,
like other DeskCenter Management Suite
apps is licensed based on per client usage.
The Base Packages is required to obtain the
File and Contract app.
Contact us to request an individual demonstration or to test drive a free trial.
DeskCenter USA Inc.
309 West Park Avenue
Long Beach, NY 11561
USA
Direct: (516) 442-1508
Sales: (516) 442-1509
Fax: (516) 442-0282
www.deskcenter.com
DeskCenter® software, DeskCenter® Software logos and all other DeskCenter® software products or service names are registered trademarks of DeskCenter® Solutions AG. © 2010 DeskCenter® Solutions AG. All rights reserved.
DeskCenter® USA is the registered trademark of DeskCenter® USA. © 2010 DeskCenter® USA. All rights reserved.