The use of an EDMS is a must nowadays. This is a brief on the advantages of using an EDMs in Handling Documentation and document Control

1. Created By
Charles/Shouky Abuayash
For Al Arrab Construction Co. Ltd.
12/12/2017 1Advantage of an Electronic Management System

2. Advantages of an Electronic
Document Management System
 While a good document management
system can be implemented even if most of
the documents are paper based, electronic
document management systems have
overwhelming advantages. Where the
volume of documents is sizable, trying to
manage using paper-based systems can
put the business to a severe competitive
disadvantage. Response to market
conditions, internal business processes, and
customer support can be hindered.
12/12/2017 2Advantage of an Electronic Management System

3.  Document management System when it
is web based provides remote access
24/7 irrelevant to time and location.
 Document Management System
accommodate the workflow world wide.
 Document Management System provide
collaboration internally and externally.
12/12/2017 Advantage of an Electronic Management System 3

4. The specific advantages of
EDMS:
1 - Document retrieval speeds
can be dramatically improved
by storing documents on
computer disks in a well-
organized directory structure
with an accompanying search
engine.
12/12/2017 4Advantage of an Electronic Management System

5. 2 - Document storage costs
can be reduced by eliminating
the costs of paper, filing
cabinets, and dedicated filing-
section staff, and by
minimizing document storage
space.
12/12/2017 5Advantage of an Electronic Management System

6. 3 - Workflows can be
improved for speed and
qualitatively enhanced
using unique EDMS
facilities
12/12/2017 6Advantage of an Electronic Management System

7. 4- Extranet Collaboration
 Secure and user-friendly
 Reduce the cost of communication and
collaboration.
 Providing the transparency and real-time
access to content that clients and partners
demand.
 Reducing the administrative burden on IT.
 Self-service features for the users.
12/12/2017 Advantage of an Electronic Management System 7

8.  5 - Security can be
enhanced using access
rights, passwords, backups,
and offsite storage.
These advantages can be
gained only by selecting the
right DMS and implementing
it in the right manner.
12/12/2017 8Advantage of an Electronic Management System