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Delivering Power Packed Presentations Lakeisha Moore-Mathews
Giving Presentationswww.studyskills.soton.ac.uk/studytips/presentations.htm Giving presentations and speeches is one of the many skills employers expect graduates to have. Staff meetings Reports Marketing Recruitment Training Giving presentations is also a requirement for many classes: Speech Foreign Language Communication
4 Objectives Overcoming Fear Preparing For Your Presentation Practicing Your Presentation Delivering Your Presentation
Speech Apprehension
Anxiety You are not alone: Almost everyone experiences some type of fear with public speaking. Many people rank their fear of public speaking with: Meeting strangers A job interview Meeting a dates’ parents Blind date Formal dinner party Building a Speech by Sheldon Metcalfe
Communication Apprehension Fear of public speaking is known as Communication Apprehension Symptoms: Increased heart rate Thickening speech due to decreased flow of saliva “Butterflies” in the stomach Increased sweating Tiredness of yawning Jumpiness or jitteriness Tightening of muscles Shaky hands and legs, twitching in some muscles Building a Speech by Sheldon Metcalfe
Reducing Communication Apprehension Accept anxiety honestly and face it Develop a positive attitude Adopt constructive behaviors Maintain a healthy body Be thoroughly prepared Reward yourself Let go mistakes Accept constructive criticism Building a Speech by Sheldon Metcalfe
Preparing Your Presentation
Eight Stages Objectives Limitations Main Points Beginning Middle End And then Visuals www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 1: Objectives To determine objectives, ask yourself: Why are you giving this talk? Who will you be talking to? How much do they know about the subject already? What effect do you want your presentation to have? www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 2: Limitations Ask yourself: How long have you got? Do you have to follow a certain format? Where will you be giving your presentation? Can you change the room around to suit your preferences? www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 3: Main Points Decide on your main points: No more than three points in a 10-minute talk Is there a logical connection between these points? What evidence can you produce to support your points and make your case clear? www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 4: Beginning Briefly introduce your self Check that they can all see and hear you Let them know if you are going to take questions as you proceed or invite discussion at the end You may want to give an outline of the structure of the talk, so the audience knows where it is going You’ll need to gain the audiences attention, so think carefully how you will introduce your topic www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 5: Middle Prepare your talk so you lead the audience through your main points in a logical and interesting fashion.  It helps if you plan for variety in the ways you present your case.  Where they are appropriate, you could plan to use: Examples, anecdotes and case histories  Charts and graphs  Handouts (will you issue them at the start? in the middle? at the end?)  Slides  Video clips  Artifacts which people can pass round.  www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 6: End Summarize what you have said: ‘In this talk we have discussed...' Make your conclusions: ‘It is clear that...' Plan to leave the audience a parting shot to stimulate their thoughts. www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 7: And Then… When you have written your presentation, look it over carefully, from the viewpoint of your intended audience. Ask yourself: Does it meet the objectives?  Is the structure as logical as can be?  Is the content right for the audience?  Is it too long?  Then revise the presentation. www.studyskills.soton.ac.uk/studytips/presentations.htm
Stage 8: Visuals Prepare your visuals: PowerPoint slides Overhead Projector foils Make sure they are clear, and that any text is big enough (24 points or larger). www.studyskills.soton.ac.uk/studytips/presentations.htm
Practicing Your Presentation
5 Practice Techniques Practice Visuals Script Space Breathing www.studyskills.soton.ac.uk/studytips/presentations.htm
Technique 1: Practice Practice giving your talk on your own: Get used to the sound of your own voice, ideally in a room of the size you will be using Check how long your talk is When you're happy with it, try the presentation out on a friend.  www.studyskills.soton.ac.uk/studytips/presentations.htm
Technique 2: Visuals Are your visuals effective? Practice using your visuals: Talking to the audience, not to the screen  Combine giving your talk with changing the slides  www.studyskills.soton.ac.uk/studytips/presentations.htm
Technique 3: Script Unless you are good at reading stories aloud, it is best not to read from a script It can sound very 'wooden' and the fact that you are reading it distances you from your audience. A far better solution is to: Write key words, phrases and facts on index cards Make sure that the writing is large enough to read at a glance Take care to keep the cards in sequence. www.studyskills.soton.ac.uk/studytips/presentations.htm
Technique 4: Space Arrive in good time  Spend a few minutes getting familiar with the room and any audio-visual equipment you'll be using  Allow yourself time to get comfortable in the space — this is your space where you will give your talk  www.studyskills.soton.ac.uk/studytips/presentations.htm
Technique 5: Breathing When people are nervous, they tend to take quick, shallow breaths, which makes their voice sound weak. This makes them feel even more nervous. Here's how to overcome this, and feel more relaxed: Breathe in slowly and deeply, concentrating on filling your tummy with air with each breath  Breathe out slowly, getting rid of as much air as you can  Repeat five times  www.studyskills.soton.ac.uk/studytips/presentations.htm
Delivering Your Presentation
4 Tips to Remember Prescience Eye Contact Voice Move www.studyskills.soton.ac.uk/studytips/presentations.htm
Tip 1: Presence As you get up to give your presentation  Make a conscious effort to stand tall Take a deep breath Look as if you're going to enjoy being there www.studyskills.soton.ac.uk/studytips/presentations.htm
Tip 2: Eye Contact Make eye contact with people in your audience in a friendly way People respond much better when they think you are talking to them.  In a small room, try to make eye contact with each person in the audience. In a larger hall, make eye contact with different groups in the audience.  www.studyskills.soton.ac.uk/studytips/presentations.htm
Tip 3: Voice Speak slowly and clearly  Speak loudly enough so everyone can hear  Remember to breathe slowly and deeply  www.studyskills.soton.ac.uk/studytips/presentations.htm
Tip 4: Move You are allowed to move as you give your presentation Avoid: Pacing up and down Fiddling with your hands, spectacles or pen Keep your hands out of your pockets and away from your face It can help add variety and interest to come to the front of the podium to deliver a telling point  Try to avoid hiding behind the lectern www.studyskills.soton.ac.uk/studytips/presentations.htm
Evaluations Please fill out an evaluation before you leave. Happy Presenting!!!

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Delivering Power Packed Presentations

  • 1. Delivering Power Packed Presentations Lakeisha Moore-Mathews
  • 2. Giving Presentationswww.studyskills.soton.ac.uk/studytips/presentations.htm Giving presentations and speeches is one of the many skills employers expect graduates to have. Staff meetings Reports Marketing Recruitment Training Giving presentations is also a requirement for many classes: Speech Foreign Language Communication
  • 3. 4 Objectives Overcoming Fear Preparing For Your Presentation Practicing Your Presentation Delivering Your Presentation
  • 5. Anxiety You are not alone: Almost everyone experiences some type of fear with public speaking. Many people rank their fear of public speaking with: Meeting strangers A job interview Meeting a dates’ parents Blind date Formal dinner party Building a Speech by Sheldon Metcalfe
  • 6. Communication Apprehension Fear of public speaking is known as Communication Apprehension Symptoms: Increased heart rate Thickening speech due to decreased flow of saliva “Butterflies” in the stomach Increased sweating Tiredness of yawning Jumpiness or jitteriness Tightening of muscles Shaky hands and legs, twitching in some muscles Building a Speech by Sheldon Metcalfe
  • 7. Reducing Communication Apprehension Accept anxiety honestly and face it Develop a positive attitude Adopt constructive behaviors Maintain a healthy body Be thoroughly prepared Reward yourself Let go mistakes Accept constructive criticism Building a Speech by Sheldon Metcalfe
  • 9. Eight Stages Objectives Limitations Main Points Beginning Middle End And then Visuals www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 10. Stage 1: Objectives To determine objectives, ask yourself: Why are you giving this talk? Who will you be talking to? How much do they know about the subject already? What effect do you want your presentation to have? www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 11. Stage 2: Limitations Ask yourself: How long have you got? Do you have to follow a certain format? Where will you be giving your presentation? Can you change the room around to suit your preferences? www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 12. Stage 3: Main Points Decide on your main points: No more than three points in a 10-minute talk Is there a logical connection between these points? What evidence can you produce to support your points and make your case clear? www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 13. Stage 4: Beginning Briefly introduce your self Check that they can all see and hear you Let them know if you are going to take questions as you proceed or invite discussion at the end You may want to give an outline of the structure of the talk, so the audience knows where it is going You’ll need to gain the audiences attention, so think carefully how you will introduce your topic www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 14. Stage 5: Middle Prepare your talk so you lead the audience through your main points in a logical and interesting fashion. It helps if you plan for variety in the ways you present your case. Where they are appropriate, you could plan to use: Examples, anecdotes and case histories Charts and graphs Handouts (will you issue them at the start? in the middle? at the end?) Slides Video clips Artifacts which people can pass round. www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 15. Stage 6: End Summarize what you have said: ‘In this talk we have discussed...' Make your conclusions: ‘It is clear that...' Plan to leave the audience a parting shot to stimulate their thoughts. www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 16. Stage 7: And Then… When you have written your presentation, look it over carefully, from the viewpoint of your intended audience. Ask yourself: Does it meet the objectives? Is the structure as logical as can be? Is the content right for the audience? Is it too long? Then revise the presentation. www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 17. Stage 8: Visuals Prepare your visuals: PowerPoint slides Overhead Projector foils Make sure they are clear, and that any text is big enough (24 points or larger). www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 19. 5 Practice Techniques Practice Visuals Script Space Breathing www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 20. Technique 1: Practice Practice giving your talk on your own: Get used to the sound of your own voice, ideally in a room of the size you will be using Check how long your talk is When you're happy with it, try the presentation out on a friend. www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 21. Technique 2: Visuals Are your visuals effective? Practice using your visuals: Talking to the audience, not to the screen Combine giving your talk with changing the slides www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 22. Technique 3: Script Unless you are good at reading stories aloud, it is best not to read from a script It can sound very 'wooden' and the fact that you are reading it distances you from your audience. A far better solution is to: Write key words, phrases and facts on index cards Make sure that the writing is large enough to read at a glance Take care to keep the cards in sequence. www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 23. Technique 4: Space Arrive in good time Spend a few minutes getting familiar with the room and any audio-visual equipment you'll be using Allow yourself time to get comfortable in the space — this is your space where you will give your talk www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 24. Technique 5: Breathing When people are nervous, they tend to take quick, shallow breaths, which makes their voice sound weak. This makes them feel even more nervous. Here's how to overcome this, and feel more relaxed: Breathe in slowly and deeply, concentrating on filling your tummy with air with each breath Breathe out slowly, getting rid of as much air as you can Repeat five times www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 26. 4 Tips to Remember Prescience Eye Contact Voice Move www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 27. Tip 1: Presence As you get up to give your presentation Make a conscious effort to stand tall Take a deep breath Look as if you're going to enjoy being there www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 28. Tip 2: Eye Contact Make eye contact with people in your audience in a friendly way People respond much better when they think you are talking to them. In a small room, try to make eye contact with each person in the audience. In a larger hall, make eye contact with different groups in the audience. www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 29. Tip 3: Voice Speak slowly and clearly Speak loudly enough so everyone can hear Remember to breathe slowly and deeply www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 30. Tip 4: Move You are allowed to move as you give your presentation Avoid: Pacing up and down Fiddling with your hands, spectacles or pen Keep your hands out of your pockets and away from your face It can help add variety and interest to come to the front of the podium to deliver a telling point Try to avoid hiding behind the lectern www.studyskills.soton.ac.uk/studytips/presentations.htm
  • 31. Evaluations Please fill out an evaluation before you leave. Happy Presenting!!!