This document outlines the career profile of an executive secretary with over 5 years of experience providing secretarial support to CEOs and company directors in both the power plant and textile industries. It details the candidate's educational background, including a B.A. from Punjab University, professional training courses, and employment history in roles like executive secretary, personal assistant, and assistant admin & purchase officer for various companies. Responsibilities in these roles involved tasks like scheduling, correspondence, arranging travel, managing records and files, handling purchases and supplies, and providing support to executives.

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Career Profile
A highly competent, motivated and enthusiastic Executive Secretary with 5+ Years’ working experience as part of an
MNC’s O&M team of 200MW Power Plant + 04 years’ experience in Textile sector. Well organized and proactive in
providing timely, efficient and accurate secretarial support to CEO and Company Directors. Well versed with the modern
practices of HSE, knowhow of ISO, NFPA, & OSHAS.
SPECIAL SKILLS
● Secretarial ● Call Screening ● Process
● Letter drafting ● Event coordination ● Scheduling Events
● Mail handling ● Travel logistics ● Confidentiality
● Multicultural interaction ● Office procedures ● Supplies management
 Research ● SAP Environment ●
ACADEMIC QUALIFICATION
 B. A. from Punjab University, Lahore, Pakistan. 2005
 F. A. from MAO College, Lahore, Pakistan. 2003
PROFESSIONAL COURSES
 Professional Communication Skills
 Problem Solving & Decision Making
 Excel (Exceleration) Intermediate Training
 MS Office 2000 (Currently Working on MS Office 2010 & 2013)
EMPLOYMENT / EXPERIENCE
 Kohinoor Mills Ltd. (www.kohinoormills.com)
Working in this organization as Executive Secretary to CEO (from 02/2016 to date)
Major Job Responsibilities:
 Make travel arrangements for executives.
 Manage and maintain executives' schedules.
 Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the executive regarding
contents.
 Inform government officials and others of the position of the executive on issues.
 Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the
executive and subordinates and others.
 Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
 Conduct research, compile data, and prepare papers for consideration and presentation by executives,
committees and boards of directors.
 Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their
distribution.
 Open, sort, and distribute incoming correspondence, including faxes and email.
 File and retrieve corporate documents, records, and reports.
 Greet visitors and determine whether they should be given access to specific individuals.
 Booking & arrangement for CEO to visit international trade fairs.
Mohsin Rauf
1st Floor Niazi Building, 42/B Lower Mall, Cell: +92 300 844 1564
Session Court, Lahore, Pakistan. Email: mohcinrauf@yahoo.com

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 Wartsila Pakistan (Pvt.) Ltd (www.wartsila.com)
Working in this organization as Personal Assistant to Contract Manager (from 11/2010 to 01/2016)
Computer Working Environments:
Microsoft Applications, Plant net, PMS, SAP (HR) Internet, Email etc.
Major Job Responsibilities:
 Scheduling meetings and preparing agendas for them, taking minutes, distribution and follow-up.
 Liaison in arranging internal and external meetings.
 Arrange domestic and international TravelPlans/Visa arrangements (Schengen, Fareast etc.) hotel reservations and
transport.
 Interdepartmental correspondence on behalf of Contract Manager.
 Screening phone calls, inquiries and request and to handle them when appropriate.
 Greeting visitors with all level of seniority.
 Maintaining an electronic and hard copy filing system.
 Coordinating and arranging repairs to office equipment.
 Development Discussion, Competence Assessment & Target Settings for plant employees online posting in SAP
(HR) module.
 Resolving administrative problems.
 Ensuring the 24 X 7 connectivity of head office with (Plant) offsite.
 Getting the issues solved in a timely manner and escalating the problems which require intervention from higher
levels.
 Report writing.
 Preparing invoices and file keeping.
 Skytex-Pakistan (www.skytex.net.pk)
Worked in this organization as Assistant Admin & Purchase Officer (from 03/2006 to 10/2010)
Computer Working Environments:
Microsoft Applications, Internet, Email etc.
Major Job Responsibilities:
 Look after & manage the office payroll system
 Take care of employees issues related with administration
 Supervise time to time office building renovation and maintain office equipment and goods up to date
 Manage office supplies & consumables
 Manage the record of office utilities for tax calculation
 Take all kind of purchase decisions & manage the record of all office supplies / purchases as well as reports
preparation on monthly basis
 Reporting to CEO regarding all daily issues
 Correspondence with all Banks whom we are maintaining accounts. To handle all bank issues related to foreign
currency drafts and other instruments including documentation.
 Prepare Commission bills Debit Notes) of the company and pursuit them until payment is received & credited
 Meeting with regular suppliers & act as coordinator between them & our management
 Correspondence with foreign customers through phone, fax & email.
 Collect the price from local market and inform to foreign customers accordingly
 Preparing minutes of meetings
 Accommodation and meeting arrangements for foreign customers.
 Booking & arrangement for CEO to visit international trade fairs.
 Collect visa information, Documentation & processing for CEO
 Maintaining record / filling

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 PERSONAL INFORMATION
 Father’s Name: Abdul Rauf
 Date of Birth: September 15, 1984
 ID Card No.: 35202-6640379-5
 Religion: Islam
 Marital Status: Married
 Gender: Male
 References
Can be provided upon request.