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J A C Q U E L I N E S O S A - M A P O Y - C U R R I C U L U M V I T A E •
E M A I L : j a c q u e l i n e _ s o s a @ r o c k e t m a i l . c o m
JACQUELINE SOSA MAPOY
DOCUMENT CONTROLLER
ENGINEERING AND PROJECT CONTROL DEPT. – ARAMCO OVERSEAS CO.
 Address: Murraqabat Road, Deira Dubai, UAE
 Mobile No: +971 56 833 1162
 Email: jacqueline_sosa@rocketmail.com
OBJECTIVE
To work in a globally competitive environment on challenging assignment with rapid professional growth which
will afford me an opportunity to effectively utilize my abilities for a continuous value addition and growth along
with the organization, so as to contribute maximum to the concern I work for.
CAREER SUMMARY
 7 years of experience as a document controller in the field of Logistics, Construction as well as Oil, Gas
and Energy.
 Proficient in Microsoft Office Application Package, operating On-soft Computer System & SAP Data
Base.
Successfully finished my Contract assignment under W/S ATKINS & Partners Overseas, for implementation,
management and control of Project documentation works for Engineering and Project Control Department for
Saudi Aramco’s Oil and Gas Expansion Project.
PROFESSIONAL EXPERIENCE
W/S ATKINS & Partners Overseas-Dubai UAE - Design & Engineering Consultant
Position : Document Control
Client : ARAMCO OVERSEAS COMPANY (Oil, Gas and Energy)
Project Title : Master Gas System Expansion Phase-I
Project Location : Dubai, UAE and Dammam, KINGDOM OF SAUDI ARABIA
Position : Project Document Controller (2014 till 2016)
 Responsible for day-to-day Document Management workload.
 Support technical project team and other departments.
 Perform document control duties, which includes: registering all the incoming and outgoing
correspondence, transmitting drawings and documents and other related documentations from Project
Site
 Can provide daily admin roles as well as project division secretarial roles to the project team and
department for proceeding efficiently and without difficulties during the operations.
 Provide personal and technical assistance and clerical support to the Project Control Team as required.
Duty includes: assistance and support to Company Representative, Project Control Manager, and
Discipline Engineers.
 Responsible for managing emails, queries and distributing to the concerned personnel for their
information.
 Consolidate all progress report/s from Project Site and submitted to each department head for weekly
progress report and project cost and schedule.
 Maintain and arrange schedule of all the engineers assigned for weekly meetings. Duty includes set-up
and coordinate meetings.
 Maintain the Project Master Document Register for tracking all technical and non-technical documents.
 Prepare expense report such as (Travel Order, Medical Expenses and other personal business)
 Compiling all related invoices for the expense report and travel order for record and back-up.
 Provide other related documents such as drawing, transmittal and other specification needed during the
audit
 Coordinate with the OOK and IK team with regards on the documentation requirements.
 Responsible in monitoring stationary inventory, supplies and purchasing of orders.
 Maintain confidential records and files.
 Distribute all the technical documents issued by the CONTRACTOR to all relevant Engineers as well as
Department Heads.
J A C Q U E L I N E S O S A - M A P O Y - C U R R I C U L U M V I T A E •
E M A I L : j a c q u e l i n e _ s o s a @ r o c k e t m a i l . c o m
 Ensure document submission are complete and accurate as per the Engineers response.
 Consolidating responses and ensure to meeting the submission deadline as per the Project Schedule.
 Monitoring technical documents to ensure accurate Document tracking and to meet Project deadlines.
 Ability to utilize multiple word-processing and Database applications including: SAP, Adobe and
Microsoft Office Applications.
 Effectively follow the Company’s Standard Operating Procedure in submissions of documents. Standard
Document Submissions are followed according to Company’s Documentation Procedure and Standard.
 Filling, Organizing and maintaining all documents (contract document/drawing, specification, contracts)
 Attend Progress Meetings as required and providing details needed in the meeting.
AOC Driving Mobility (NAZBRO FZC LLC), Dubai, UAE (2013 to 2014)
Position: Logistics & Procurement Coordinator/Executive Admin Assistant
 Monitor shipments from origin to destination.
 Getting quotations from different suppliers and provide bid analysis
 Coordinating with the warehouse team and tracking the materials dispatched by the company.
 Indenting & receiving the material finally dispatching the same to the distributors.
 Taking the overall responsibility of running the ware house smoothly.
 Maintaining the Inventory record in system.
 Data Controller and Data Encoder using SAP Database System
 Maintain confidential records and files.
 Setup and coordinate meetings and conferences.
 Maintain and distribute staff weekly schedules.
 Prepare correspondence, report and documents.
 Provide assistance to all the staff especially to the Managing Director.
 Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs;
maintaining equipment inventories; evaluating new equipment and techniques.
 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 Completes operational requirements by scheduling and assigning administrative projects; expediting
work results.
 Responsible of processing of all types of applications and paperwork to the local government bodies,
such as car registrations, Trade License, labor permits, export license, economic license, foreign license,
etc.
TOUCHSOL SYSTEM L.L.C, Dubai UAE (March 2013 to December 2013)
Position: Receptionist cum Personal Assistance
 Provides Assistance to all client in the highest standard at all times
 Preforms routine checking duties to ensure accuracy of recorded data
 Arranged and Monitor client appointment to our Director
 Provide administrative support to the management and other staff
 In-charge of filing and arranging of documents with their respective files
 Filling Sort incoming and outgoing faxes, mails and packages
 Update and chase delegated tasks to ensure progress to deadlines
 Compose correspondence/reports
 Handle all inquiries and phone calls
GRIEG STAR PHILIPPINES INC. (2009 to 2013)
Position: Document Controller/ Maritime Personnel Coordinator
OCS Process Holder
 Data controller and Data Encoder
 Update and Monitor all the client activity on-shore and off-shore
 Verify and Check the authenticity of all client’s documents
 Monitor the contract validity of all seafarers on-shore
 Update all promoted crew onboard as well as their wages
 Monitor all off-shore crew that are not exceeding prior to their 3months vacation.
 Update all instances of medical repatriate seafarers onboard
 Updating and monitoring the application form of all clients as well as their activities and Competencies
 Prepares Who Is Where monthly report
 Provides assistance to all clients in an organized manner at all times.
 In-charged in releasing and receiving of all client documents
 Assist all clients such as processing crew, reporting crew, walk-in and referred applicants
J A C Q U E L I N E S O S A - M A P O Y - C U R R I C U L U M V I T A E •
E M A I L : j a c q u e l i n e _ s o s a @ r o c k e t m a i l . c o m
 Answering and transferring phone calls.
 Provides assistance to all client and guest in an orderly manner at all times.
 Performs different task such as front liner and Crewing Personnel
 Verifies the validity and authenticity of all documents
 In-charged in releasing and receiving of all documents
 Monitor and control all incoming and out-coming documents and files
 Prepare the following: Company Certificate as requested by clients - Issuing Pre-Employment Medical
referral
 Assists the reporting, processing and walk-in applicant
 Manages the following paper works: Application Forms, POEA Contract Signing, Accomplishing Visa
forms
 Issues working clothes and gear for departing crew; maintains inventory/stock
 Controlling of incoming/outgoing packages, letter to or from vessels
 Answering and transferring phone calls
ACADEMIC BACKGROUND
Bachelor of Science Hotel and Restaurant Management
La Consolacion College-Caloocan, October 2008 - Caloocan City, Philippines
TRAINING AND CERTIFICATIONS
 Grieg Philippines Inc. April 2010- Feb 2015
 HR Program’OCS HR’ by Onsoft Computer System
 Det Norske Veritas, November 2012
 Maritime Labor Convention 2006 Awareness
 Educational Center for Manpower Inc., Sept. 2011
 Effective Workplace Writing
 ECM Inc., 21 July 2010
 Manning Industry Familiarization and Crew
Documentation
 Det Norske Veritas
 ISO 9001: 2008 Awareness
 N/N OCEANLINK TRAINING CENTER, May2007
 Actual Shipboard Training
 PMS Training Room, March 2005
 Basic Housekeeping Operations Skills
 Philippine Nautical Training Institute, Nov. 2004
 Basic Safety Training
 Basic Life Support
ELECTRONIC DATA PROFICIENCY
 SAP Business One
 On-Soft Computer System
 Microsoft Office (MS Word - MS Excel - MS Power Point – Outlook – Internet Application Package)
Character references are available upon request.

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JSM Document Controller CV

  • 1. J A C Q U E L I N E S O S A - M A P O Y - C U R R I C U L U M V I T A E • E M A I L : j a c q u e l i n e _ s o s a @ r o c k e t m a i l . c o m JACQUELINE SOSA MAPOY DOCUMENT CONTROLLER ENGINEERING AND PROJECT CONTROL DEPT. – ARAMCO OVERSEAS CO.  Address: Murraqabat Road, Deira Dubai, UAE  Mobile No: +971 56 833 1162  Email: jacqueline_sosa@rocketmail.com OBJECTIVE To work in a globally competitive environment on challenging assignment with rapid professional growth which will afford me an opportunity to effectively utilize my abilities for a continuous value addition and growth along with the organization, so as to contribute maximum to the concern I work for. CAREER SUMMARY  7 years of experience as a document controller in the field of Logistics, Construction as well as Oil, Gas and Energy.  Proficient in Microsoft Office Application Package, operating On-soft Computer System & SAP Data Base. Successfully finished my Contract assignment under W/S ATKINS & Partners Overseas, for implementation, management and control of Project documentation works for Engineering and Project Control Department for Saudi Aramco’s Oil and Gas Expansion Project. PROFESSIONAL EXPERIENCE W/S ATKINS & Partners Overseas-Dubai UAE - Design & Engineering Consultant Position : Document Control Client : ARAMCO OVERSEAS COMPANY (Oil, Gas and Energy) Project Title : Master Gas System Expansion Phase-I Project Location : Dubai, UAE and Dammam, KINGDOM OF SAUDI ARABIA Position : Project Document Controller (2014 till 2016)  Responsible for day-to-day Document Management workload.  Support technical project team and other departments.  Perform document control duties, which includes: registering all the incoming and outgoing correspondence, transmitting drawings and documents and other related documentations from Project Site  Can provide daily admin roles as well as project division secretarial roles to the project team and department for proceeding efficiently and without difficulties during the operations.  Provide personal and technical assistance and clerical support to the Project Control Team as required. Duty includes: assistance and support to Company Representative, Project Control Manager, and Discipline Engineers.  Responsible for managing emails, queries and distributing to the concerned personnel for their information.  Consolidate all progress report/s from Project Site and submitted to each department head for weekly progress report and project cost and schedule.  Maintain and arrange schedule of all the engineers assigned for weekly meetings. Duty includes set-up and coordinate meetings.  Maintain the Project Master Document Register for tracking all technical and non-technical documents.  Prepare expense report such as (Travel Order, Medical Expenses and other personal business)  Compiling all related invoices for the expense report and travel order for record and back-up.  Provide other related documents such as drawing, transmittal and other specification needed during the audit  Coordinate with the OOK and IK team with regards on the documentation requirements.  Responsible in monitoring stationary inventory, supplies and purchasing of orders.  Maintain confidential records and files.  Distribute all the technical documents issued by the CONTRACTOR to all relevant Engineers as well as Department Heads.
  • 2. J A C Q U E L I N E S O S A - M A P O Y - C U R R I C U L U M V I T A E • E M A I L : j a c q u e l i n e _ s o s a @ r o c k e t m a i l . c o m  Ensure document submission are complete and accurate as per the Engineers response.  Consolidating responses and ensure to meeting the submission deadline as per the Project Schedule.  Monitoring technical documents to ensure accurate Document tracking and to meet Project deadlines.  Ability to utilize multiple word-processing and Database applications including: SAP, Adobe and Microsoft Office Applications.  Effectively follow the Company’s Standard Operating Procedure in submissions of documents. Standard Document Submissions are followed according to Company’s Documentation Procedure and Standard.  Filling, Organizing and maintaining all documents (contract document/drawing, specification, contracts)  Attend Progress Meetings as required and providing details needed in the meeting. AOC Driving Mobility (NAZBRO FZC LLC), Dubai, UAE (2013 to 2014) Position: Logistics & Procurement Coordinator/Executive Admin Assistant  Monitor shipments from origin to destination.  Getting quotations from different suppliers and provide bid analysis  Coordinating with the warehouse team and tracking the materials dispatched by the company.  Indenting & receiving the material finally dispatching the same to the distributors.  Taking the overall responsibility of running the ware house smoothly.  Maintaining the Inventory record in system.  Data Controller and Data Encoder using SAP Database System  Maintain confidential records and files.  Setup and coordinate meetings and conferences.  Maintain and distribute staff weekly schedules.  Prepare correspondence, report and documents.  Provide assistance to all the staff especially to the Managing Director.  Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.  Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.  Completes operational requirements by scheduling and assigning administrative projects; expediting work results.  Responsible of processing of all types of applications and paperwork to the local government bodies, such as car registrations, Trade License, labor permits, export license, economic license, foreign license, etc. TOUCHSOL SYSTEM L.L.C, Dubai UAE (March 2013 to December 2013) Position: Receptionist cum Personal Assistance  Provides Assistance to all client in the highest standard at all times  Preforms routine checking duties to ensure accuracy of recorded data  Arranged and Monitor client appointment to our Director  Provide administrative support to the management and other staff  In-charge of filing and arranging of documents with their respective files  Filling Sort incoming and outgoing faxes, mails and packages  Update and chase delegated tasks to ensure progress to deadlines  Compose correspondence/reports  Handle all inquiries and phone calls GRIEG STAR PHILIPPINES INC. (2009 to 2013) Position: Document Controller/ Maritime Personnel Coordinator OCS Process Holder  Data controller and Data Encoder  Update and Monitor all the client activity on-shore and off-shore  Verify and Check the authenticity of all client’s documents  Monitor the contract validity of all seafarers on-shore  Update all promoted crew onboard as well as their wages  Monitor all off-shore crew that are not exceeding prior to their 3months vacation.  Update all instances of medical repatriate seafarers onboard  Updating and monitoring the application form of all clients as well as their activities and Competencies  Prepares Who Is Where monthly report  Provides assistance to all clients in an organized manner at all times.  In-charged in releasing and receiving of all client documents  Assist all clients such as processing crew, reporting crew, walk-in and referred applicants
  • 3. J A C Q U E L I N E S O S A - M A P O Y - C U R R I C U L U M V I T A E • E M A I L : j a c q u e l i n e _ s o s a @ r o c k e t m a i l . c o m  Answering and transferring phone calls.  Provides assistance to all client and guest in an orderly manner at all times.  Performs different task such as front liner and Crewing Personnel  Verifies the validity and authenticity of all documents  In-charged in releasing and receiving of all documents  Monitor and control all incoming and out-coming documents and files  Prepare the following: Company Certificate as requested by clients - Issuing Pre-Employment Medical referral  Assists the reporting, processing and walk-in applicant  Manages the following paper works: Application Forms, POEA Contract Signing, Accomplishing Visa forms  Issues working clothes and gear for departing crew; maintains inventory/stock  Controlling of incoming/outgoing packages, letter to or from vessels  Answering and transferring phone calls ACADEMIC BACKGROUND Bachelor of Science Hotel and Restaurant Management La Consolacion College-Caloocan, October 2008 - Caloocan City, Philippines TRAINING AND CERTIFICATIONS  Grieg Philippines Inc. April 2010- Feb 2015  HR Program’OCS HR’ by Onsoft Computer System  Det Norske Veritas, November 2012  Maritime Labor Convention 2006 Awareness  Educational Center for Manpower Inc., Sept. 2011  Effective Workplace Writing  ECM Inc., 21 July 2010  Manning Industry Familiarization and Crew Documentation  Det Norske Veritas  ISO 9001: 2008 Awareness  N/N OCEANLINK TRAINING CENTER, May2007  Actual Shipboard Training  PMS Training Room, March 2005  Basic Housekeeping Operations Skills  Philippine Nautical Training Institute, Nov. 2004  Basic Safety Training  Basic Life Support ELECTRONIC DATA PROFICIENCY  SAP Business One  On-Soft Computer System  Microsoft Office (MS Word - MS Excel - MS Power Point – Outlook – Internet Application Package) Character references are available upon request.