This PPT actually shows the step by step process to create a new Bibliographic record on Koha ( Library Automation Software) with MARC 21 fields. Its deals with Library and Information Science domain.

1. Creating a New Bibliographic Record in Koha
with MARC 21 Fields
Presented by:
Santra, Patit Paban
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2. What is MARC record ?
 A MARC record is a MAchine-Readable Cataloging
record.
 “Machine-readable” means that one particular type of
machine, a computer, can read and interoperate the
data in the cataloging record (bibliographic record).
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3. Brief History of MARC 21
 1966-1968: Dr. Henriette Avram leads the MARC
development project for the Library of Congress. The British
National Bibliography also develops a MARC format
 1970s-1980s: Some other countries independently developed
their own MARC formats.
 1977: UNIMARC is developed as a exchanged format.
 2000: US and Canadian formats officially merge as MARC 21.
 Present: Libraries across the world have adopted the MARC
21 format.
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4. Structure of MARC 21
Record Structure Content Designation Data Contents
Leader Directory Variable Fields
Variable Control Fields Variable Data Fields
Indicator Positions Subfield Codes
(Mukhapadhyay, P.S., 2012)
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5. MARC 21 elements
 Tags
 Indicators
 Delimiter
 Subfield codes
 Fields
Example: 100 1# $a Ranganathan, S. R.
$q (Shiyali Ramamrita),
$d 1892-1972.
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6. Tag
The tag (3-digit numbers) is followed by the names of the fields they
represent.
Tag is basically two types in the basis of repeatable of
fields, namely
1. Repeatable (R)
Example: 6XX
2. Non Repeatable (NR)
Example: 010 Library of congress control number
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7. Indicator
 Indicators are one-digit numbers, the use of indicators are
explained in fields where they are used.
 Beginning with the 010 field, in every field -- following the tag
-- are two character positions, namely
1. Indicator 1
2. Indicator 2
(When an indicator is undefined, the character position will be
represented by the character # (for blank space)).
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8. Delimiter
 A delimiter is a sign, different software programs use
different characters to represent the delimiters on the
screen or on printouts.
Example: Double dagger (‡)
at sign (@)
a dollar sign ($)
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9. Subfield code
 All the data in each field (beginning with the 010 field) is
divided into subfields.
 Each subfield code is preceded by the character $,
signifying a delimiter. The name of the subfield follows the
code.
Example: $a -- Uniform title
$l -- Language of a work
$f -- Date of a work
( Subfields of “240 uniform Title”)
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10. Importance Fields
00X group Control Fields
000 Leader(NR)
001 Control Number(NR)
003 Control Number Identifier(NR)
005 Date and time of latest transaction (NR)
006 Books --(00 -17)– Fixed-length field (R)
007 Physical description fixed field – Text – (00 – 01) (R)
008 Fixed-length data elements – General information (NR)
0XX group Number and Code Fields
020 ISBN (R)
040 Cataloguing Source (NR)
041 Language Code (NR)
082 DDC (R)
1XX group Main Entry Fields
100 Main Entry-Personal Name (NR)
110 Main Entry-Corporate Name (NR)
111 Main Entry-Meeting Name (NR)
2XX group Title Related Fields
240 Uniform Title (NR)
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11. Contd…245 Title Statement (NR)
250 Edition Statement (NR)
260 Publication, Distribution etc.
3XX group Physical Description etc. Fields
300 Physical Description (R)
4XX group Series Statement Fields
490 Series Statement (R)
5XX group Notes Fields
500 General Note (R)
504 Bibliography, Etc. Note(R)
6XX group Subject Access Fields
650 Subject Added Entry – Topical Term (R)
653 Index Term – Uncontrolled (R)
7XX group Added Entry Fields
700 Added Entry – Personal Name (R)
710 Added Entry – Corporate Name (R)
711 Added Entry – Meeting Name (R)
8XX group Holdings, Location, etc. Fields
852 Location/Call Number (R)
856 Electronic Location and Access (R)
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12. MARC 21 family of formats
 MARC 21 format for bibliographic data
 MARC 21 format for holding data
 MARC 21 format for authority data
 MARC 21 format for classification data
 MARC 21 format for community information
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13. Add MARC record
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14. Add MARC record
Original Cataloging Copy Cataloging
Do-it-yourself cataloguing ! Copy from others cataloging !
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16. Original Cataloguing
Select framework according to type of document
Here you may use your own
framework, which is created
on the basis of your library
document type.
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17. Leader : 24 characters fixed-length field
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After click on this icon
This 24 character length
window will be
appeared.
If you required any
change you may edit
this field in respect of
your document type.

18. Control fields
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This Number came from
“MARCOrgCode”.
It is a registered unique
institutional library code
from MARC organization.
A unique id for every
Manifestation. Can be
given locally (not
preferred) or a library
may OCLC or LOC
control No. It’s global. A
unique No. Accession
Number is local. Unique
id for local level
This a is auto generated field.
This field record the date and
time of cataloging of a
particular document.

19. 008 Fixed-length data elements-General information
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Click on this icon and get the “008 Fixed-length
data elements--Additional material characteristics-
-General information”

20. 008 Fixed-length data elements-General information
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21. Bibliographic record entry
Title: The theory and practice of hydrodynamics and vibration
Author: Subrata K. Chakrabarti.
Date of birth: 1941-
Indicator position of Main Entry
Indicator 1: Type of personal
name entry element
0 – Forename
1 – Surname
3 -- Family name
Indicator 2: undefined.
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22. 245 : Title Statement
Indicator 1: Title added entry
0 - No added entry
1 - Added entry
Indicator 2: Nonfiling characters
0 - No nonfiling characters
1-9 - Number of nonfiling characters
Nofiling Characters
“The theory and practice of hydrodynamics and vibration”
T+h+e+1 space
1+1+1+1= total 4
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23. 245 : Title Statement
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23 Title: On top of spaghetti : a silly song book
Author: Mo Willems
Illustrator: Gene Barretta
Designer: Treesha Runnells
See also “ISBD(G) punctuation”

24. 260 : Publication, Distribution, Etc.
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See also “ISBD(G) punctuation”

25. 300 : Physical description
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See also “ISBD(G) punctuation”

26. Cataloguing from Name Authority File
Select “Authority” icon then write or paste “Author Name” then hit on “Search” option if the result
match with your Name Authority you may edit it or “Choose” it.
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27. Copy Cataloguing
by: z39.50
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28. Contd…
After “Import” the bibliographic data you have to edit according to
your requirement data fields.
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29. MARC View
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