The document provides guidance on the Chief Petty Officer selection board process, including how to prepare evaluation reports and board packages to maximize one's chances of selection. Key points include writing strong evaluations that emphasize leadership and recommend the Sailor, ensuring qualifications and awards are documented, and submitting any missing records to the board for review. The board evaluates candidates based on sustained superior performance, leadership experience, technical expertise, diversity of assignments, qualifications, and potential to serve at the next higher paygrade.

1. CHIEF PETTY OFFICER
SELECTION BOARD PROCESS
By: STGCS (SW/AW/IUSS) Charles Eakley
Modified: CMDCM(FMF) Tammy Heap

2. Today’s Topics
* EVALs
* BOARD PACKAGES
* BOARD PROCESS

3. WRITING EVALs
(EXAMPLES, NOT ACTUAL EVAL ENTRIES)
• WRITE TO THE SELECTION BOARD
• Opening Line: A punch with CO’s recommendation (STRONGER THE BETTER). Examples:
*** USS LAST SHIP’S 2011 SENIOR SAILOR OF THE YEAR ***
My number one of 105 highly competitive First Class Petty Officers. He is
a
dynamic and versatile leader that manages the duties of both aviation
maintenance and Division LCPO/Officer responsibilities with exceptional
vision and foresight. An absolute must select for Chief!
– My #2 of 46 outstanding First Classes. Petty officer (name) is a rising
star…the type of high-octane leader CO’s beg to have in their command.
A MUST SELECT!

4. WRITING EVALs (Cont’d)
(EXAMPLES, NOT ACTUAL EVAL ENTRIES)
• Closing Paragraph: The STRONGER THE BETTER
• “HM1 (name) is a leader among leaders. He has his finger on
the pulse of the Division and reacts to situations before they
occur. He has my full and complete trust to make the right
decision the first time. MY STRONGEST POSSIBLE
PERSONAL RECOMMENDATION FOR CHIEF PETTY
OFFICER SELECT NOW!”
• “RP1 (name) is an absolute leader in my command. High
standards and genuine concern for Sailors makes her a 100%
must select for CPO. I would actively seek-out RP1 (name) to
serve with her once again in a combat deployment. Advance
IMMEDIATELY to CPO!”

5. WRITING EVALs (Cont’d)
 AVOID sending the wrong message
 LIST at least one CPO comment
 IMPORTANT PERFORMANCE TRAITS
 LEADERSHIP
 PROFESSIONAL KNOWLEDGE
 PERSONAL JOB ACCOMPLISHMENT/INITIATIVE

6. WRITING EVALs (Cont’d)
* If a collateral duty is listed in Block 29, write about it in Block 40.

7. WRITING EVALs (Cont’d)
* When writing your eval or your Sailors evals, refer to the most
recent selection board precept early and often.
Board Precept Eval

8. BEST EDGE OVER COMPETITION
• Upward Eval/Fitrep trend
• Breakout comments in write-ups
• Diversity/Arduous background (Taking the hard jobs)
• Fully and Best Qualified for next paygrade

9. EVAL
DETRACTORS

10. DETRACTORS (EXAMPLES, NOT
ACTUAL EVAL ENTRIES)
 Missing Evals/Fitreps
 Declining Eval/Fitrep
 Operational Tour, NO PIN and NO QUALIFICATIONS
 NJP, Misconduct or Substandard Performance (Last 5
years)
 PFA Failure - Out of standards (BCA) (Last 5 years)

11. SOFT KILLS
 No leadership
 Zero command collateral duties
 No community involvement
 Guesswork in write-ups. (No flowery words)
 Homesteading without taking on the appropriate level of
responsibilities. (Get out of the comfort zone!)

12. QUALIFICATIONS & AWARDS
 QUALIFICATIONS – EXW/SW/AW/FMF/SCW/SS, MTS,
Dive Master, Aircrew, DCTT, OOD Underway, Patrol
Craft Pin, etc.
(If the qualification is out there get it, it’s just going
to make you stand out from your peers.)
 PERSONAL AWARDS – Navy & Marine Corps
Achievement Medal & above, Flag Letters of
Commendation, Meritorious , etc.
(Make sure all your personal awards are in your
Official Military Personnel File. Your CD-ROM from
Bureau of Naval personnel/BOL WERR.)

13. SUBMITTING
BOARD PACKAGES
Submit a Package to Validate the Board
Process!

14. SAMPLE COVER LETTER TO THE BOARD
1430
(date)
From: ITC(SW) P. S. SELECTME, USN, 123-45-6789
To: President, FY-E7 Selection Board (Active/Reserve)
Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD
Ref: (a) NAVADMIN ___/__
Encl: (1) Package of items for review
12. Per reference (a), enclosure (1) is forwarded for
consideration.
P. S. SELECTME
IT1(SW) USN

15. SAMPLE COVER LETTER TO THE BOARD
(WITH SHORT STATEMENTS) 1430
(date)
From: ITC(SW) P. S. SELECTME, USN, 123-45-6789
To: President, FY-E7 Selection Board (Active/Reserve)
Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD
Ref: (a) NAVADMIN ___/__
Encl: (1) Package of items for review
13.Per reference (a), enclosure (1) is forwarded for
consideration.
16.Please be aware that upon review of my service record,
I
discovered two records of NJP proceedings from a different
enlisted person. These documents do not refer to me and I
have sent correspondence to NAVPERSCOM (PERS-313) to have
them removed from my permanent service record.
P. S. SELECTME
IT1(SW) USN

16. REVIEW/UPDATE RECORD
• CHECK CONTINUITY OF EVALS/FITREPS: Steps to take
– Login to BUPERS Online (BOL)
– Go to BOL Application Menu
– Select “FITREP/EVAL Reports”
– The select “Performance Evaluation Continuity” on the next screen.
The next screen will show you if you have any gaps or overlaps in
FITREP/EVAL periodicity.
– You can also review your PSR for continuity.

17. Performance Evaluation
Continuity Report
• Check BOL to make sure
you are not missing any
Evaluation dates on your
Performance Evaluation
Continuity Report.
• If you don’t care about
your record why should
the Board Members care.
Make sure you have no
missing periods

18. REVIEW/UPDATE RECORD (Cont’d)
 PACKAGE: “SUBMIT ONE” TO VALIDATE THE BOARD PROCESS.
Ensure you write your Name, Rate and full SSN on all enclosures you
send to the Board if it isn’t already on the enclosure!
 WHAT TO INCLUDE IN YOUR BOARD PACKAGE:
 Any missing Evals
 Missing Page 4’s (showing Education, Awards and Warfares.)
 Missing Award Citation(s)
 College Degree Certificate
 Community Service Awards
 Warfare Certificate
 Any other document you feel the Board should see

19. GUIDELINES FOR SUBMITTING A PACKAGE
 REFERENCE – Use current NAVADMIN for guidance and board package
due dates.
 LIMIT ENCLOSURES (Only submit what’s missing from your record.)
 CHRONOLOGICAL ORDER
 HIGHLIGHTING – Don’t highlight as this can cause the area to be
blackened out when scanned into the system!
 DUPLICATION – AVOID! However, you may send enclosures “for the
ease of review” like YOUR LAST EVAL/FITREP.

20. GUIDELINES FOR SUBMITTING A PACKAGE
(Cont’d)
 Closing Paragraph: This should explain your entire
package. Use this space to explain any item of
concern about your record or career you think the
selection board might question! Example: Why you
didn’t get a warfare pin during an operational tour
when you had the opportunity to get one!
 AVOID SENDING resumes, pictures, movies,
money, gifts, etc., to sway your chances!

21. MEMBERSHIP CONSIDERATIONS
• The objective in putting together board members is to ensure every
candidate is fairly represented from as many perspectives as possible.
When considering prospective board members, Navy Personnel Command
considers the following:
– Rating
– Minority
– Gender
– Reserve/Active Component
– Geographic Location
– Community (i.e. Surface, Air, Sub, FMF, Seabee)
– Number of Records to be Reviewed
– Prior Board Experience

22. BOARD COMPOSITION
• One Officer and 4-9 Master Chiefs per panel
• President:
– O-6
– Voting Member
– Ensures compliance with precept
• Voting Members:
– Master Chief Petty Officers and Officers
• CDR, LCDR, LT
• Recorders:
– Provide admin support
– Non-voting members

23. BOARD COMPOSITION (Sample Panels)
 Admin: YN, PS, LN, MC
 Airframes: AD, AM, AZ, AS, PR
 Avionics: AC, AT, AE, AW, AG, AO
 Deck: BM, MA, QM
 Engineering A&E/DC: IC, EM, MR, HT, DC
 Engineering Propulsion: MM, EN, GS
 Medical/Dental: HM
 SEABEE’s: BU, CE, CM, UT, EA, EO, SW
 Security/Intel: CT, IS, NC, RP
 Supply: LS, CS, SH
 Surface Ops: MC, ET, IT, OS
 Surface Weapons: GM, ST, MN
Note: Above is a starting point and ratings assigned to a specific panel will be
adjusted as appropriate.

24. BOARD PROCESS BEGINS
 Brief on Equal Opportunity Guidance for all Eligible’s
 Board Members/Recorders are sworn in
 Discussion of criteria for selection
 Records assigned randomly to panels
 Record Review - Score Records
 Develop Slate – Brief President
 Tank – Present Slate to Board Members
 Vote – Majority Required
 Compile Slates for Presentation to CNP
 Call out with CNP
 Release Results via Naval Message

25. WHAT THE BOARD DOES AND DOESN’T SEE
• The Board does see the following:
– Your Official Military Personnel Record (OMPR), same record you get
when you order your CD from BOL or review your record using the Web
Enables Record Review (WERR).
– Performance Summary Record (PSR).
– Board Package submitted by YOU.
• The Board doesn’t see the following:
– The Board does not have access to your Electronic Training Jacket
(ETJ) or your Electronic Service Record (ESR). That is why it is
important to send in missing page 4’s/13’s to document your
training/education/awards.
– The Board doesn’t access your SMART Transcripts either.

26. WHAT THE BOARD LOOKS FOR IN YOUR RECORD
• Sustained Superior Performance
• Proven Deck-plate Leadership/Sailorization
• Technical Expertise
• Sea/Shore Rotataion
• Warfare Qualification(s)
• Diversity
• Critical Command Collateral Duties
• Command Involvement
• Community Involvement
• Education
• POTENTIAL

27. FAQ
“ I HAVE FAILED TO SELECT MULTIPLE TIMES, I AM FULLY
QUALIFIED IN ALL AREAS REQUIRED BY MY COMMUNITY,
COMPLETED TWO IA ASSIGNMENTS AND RECRUITING DUTY.
WHAT AM I MISSING?”
• Request a CAREER DEVELOPMENT BOARD (CDB)
• Look at your PSR and order your CD (www.bol.navy.mil).
• Ensure the below items are in your service record:
– Eval/Fitrep continuity
– Awards
– Education Information
– Special Qualifications

28. PO1 Waterwalker vs. PO1 Lukewarm
• Straight EP’s (#1 of 15) • Straight MP’s
• Above SUM AVE • At SUM AVE
• Poor narrative • Great narrative
• Expected quals • Expected quals
• No FCPOA • FCPOA Treasurer
involvement • Associates
• No education • 100% retention in dept
• No retention comments • NCM as a FCPO
• Light on awards • MOVSM
• No community service • FFG, CV, OSEAS shore,
• Multiple FFG’s • FMF, CONUS shore,
recruiting, RDC, etc.

29. Results in…
• Disappointed FCPO • Very happy Chief
Waterwalker Lukewarm calling
scratching his head his detailer for his
next set of orders

30. The Four C’s
(Standing out among your peers)
1. Career (Doing well at your job, Leading FCPO, Mentoring Sailors, Deckplate Leadership, Sailorization , ect..)
2. Collateral Duties (Command is Best / Departmental is Good)
3. Community Service
4. College / Non-Resident Courses / Vocational

31. Taking all of these things in to consideration, what is
the candidate’s potential to serve in the next higher
paygrade?