CPHS PRESENTATION_Final_with_PanelistNotes

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Copyright © OpenSymmetry Inc. Proprietary Information
Time Management
From High School to College to Career

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TIME MATTERS

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TIME MATTERS
1 in 3Time is
Money
Work
Smarter
Not
Harder
Why
Workers
Aren’t
Working
From
High School
To
College
What will change…

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Copyright © OpenSymmetry Inc. Proprietary InformationCopyright © OpenSymmetry Inc. Proprietary Information
• What doesthis
mean for
business?
…..For you?
• Be Selfish with
your time. Treat it
as your own
money.
1 in 3Time is
Money
Work
Smarter
Not
Harder
Why
Workers
Aren’t
Working
Workers say they are
enthusiastic about and
actively engaged in their
jobs.
Some Tips
• Work in 20-minute
chunks, followed by
a few minutes of
physical activity.
• Keep a progress bar
• Big project – break
them into multiple
small projects.
24%
I don’t have
deadlines/inc
entives
34%
I feel underpaid for
the work I do
18%
Co-workers,
friends, relatives
distract me
46%
I am unsatisfied
at work
19%
My work hours
are too long

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From
High School
To
College
What will change…• Is mandatory and usually free
• Your time is structured by others
• Your classes are arranged for you
• You study outside class 0-2 hours a week.
• Is voluntary and expensive
• YOU manage your own time
• YOU arrange your own schedule
• YOU study 2-3 hours outside of
class for each hour in class.
You get 168 Hours in your week so Time Management is an important factor
Poor Time Manager
100 -120
Hours Used
Average Time Manager Superb Time Manager
121-145
Hours Used
145 -168
Hours Used
C
P

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READ
ALL
ABOUT
IT!!!
EXTRA!
EXTRA!

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BIGGESTPRODUCTIVITYZAPPERS
1. Create systemfor responding/file quickly
2. Unsubscribe (greatappforthisisUnroll.Me
3. Turn off notifications
4. Limit length of response
5. Use email rules(let technology work for you)
6. Set time to check and respondtoemail
7. Empty inbox daily
8. Preset variousemailsignatureswith auto responses ofmostcommon
9. Use technology like AwayFindtoletyou know if there is somethingimportant andthen turn itoff
http://netdna.webdesignerdepot.com/
uploads/2012/11/email2.jpg
FORBES 9 email productivity Secrets

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TIME AND ENERGY IS EQUAL FOR ALL
• TRANSISTIONSLIDE – moving onto examples of tips and
trickson productivityand time management
• Overall Theme:
success is:
drowning out the noise.
Find ways to manage your time
that works for YOU.

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7 Time Management Strategies from Brilliant Teenagers
1. PLAN – Always take 30-60
minutes to plan every day
2. STICK WITHWHAT WORKS
3. BLOCK TIME FOR
PRIORITIES
4. REMEMBERBIGPROJECTS
ARE LOTS OF TINY
PROJECTS
5. USE BITS OF TIME
6. REWARD YOURSELF FOR
FINISHINGEARLY
7. TAKE SMART BREAKS
http://www.fastcompany.com/3027809/work-smart/7-time-management-strategies-from-some-brilliant-teenage-prodigies

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Executives on Time Saving Tips and Tricks
Bryan Guido Hassin,
University Professor and
Start Up Junkie, uses
“Airplane Days” –
restricted his internet
access, removes
distractions, and churns
through his priority to do
items
Aloik Bhardwaj, founder of
Hidden reflex, a software and
web application product start
up. - Starts day by doing
least desirable task first.
Before email or anything else
do 3-5 minutes on his must
get done list, do not try to do
too much, exercise and
meditate every day
Roman Grigorjev, the
Chieve Yeti at GuessMate
– quiet social media
partially. i.e., Facebook
move everyone to
acquaintances – you will
still get updates but
instead of notifications
and disruptions you will be
5-10x more productive.
Do not multi-taskhttp://www.inc.com/ss/13-productivity-hacks-help-you-get-more-done

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USE SOCIAL MEDIA TO YOUR ADVANTAGE
• Imagine getting back 20-25% of your
productivitywith social
media/communication/ collaboraion?
• Today businessese are
only using 5% of this
potential

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This CEO Runs a Billion-Dollar Company With No
Offices or Email
The art of running a global company without the usual trappingsof corporate life.
BY GLENN LEIBOWITZ
Contributor, Inc.com@GlennLeibowitz
ü Matt Mullenweg, the creator of
WordPress and CEO of Automattic,
the company that offers a range of
products and services for WordPress
users.Automattic is valued today at
over $1B.
ü 400+ person team works largely from
home or co-located offices in 43
countries and relies almost entirely
on internal blogging and NO
EMAIL.
Most Critical Skill
– Writing / Communicating

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• Set your self up for
SUCCESS by BRANDING
YOU?
• You are doing this today
• LinkedIn & Career
BRAND YOU

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Time Management
Introducing Your Panelists

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Steven Hopkins
Edinburg North
High School
Bluecoats Drum &
Bugle Corps
Interests Education Facts
Marching Music/DCI,Hiking,Science & Philosophy Was a band director at Artie Henry MS & Lake Travis HS
Your Moderator
Things I wish I knew in while in school…
Critical thinking is your best friend (assume that you mightbe wrong)
Be humble
Listen openly to your parents/teachers/those who love you,respect goes a long way.
If someone takes the time to offer you advice,it’s probably worth considering.
Favorite
Tools/Techniques
OneNote
To Do Lists
Plan with flexibility

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Danielle
LeBaron
Rachel
Alexander
Your Panelists
Clarissa
Hassfurder
Majors: Human Resource
Development; Operations/
Supply Chain Management
Major: BS in Business
Administration – Marketing
Master in Business
Administration – Digital
Marketing
Major: International Business
Minor: Accounting (originally
Chinese)
Shelby
Galvin
Major BS Business
Administration

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Clarissa
Hassfurder
Steven
Hopkins
Danielle
LeBaron
Rachel
Alexander
Your Panelists
“First, get in the door!
Second, impress their
pants off!”
“Take ownership! You
control your life, the
sooner you realize
that, better off you’ll
be.”
“Get involved, but don’t
overwhelm yourself.
(quality over quantity)”
“Don’t be afraid to apply for
jobs that you think you are
under qualified for because
you never know what
can come out of it.”
Shelby
Galvin
“Always get involved
and build relationships
with advisors.
Knowing people will
get you the job.
Knowing things will
keep you from getting
fired”

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PHEW… THANK YOU FOR YOUR TIME AND ENERGY TODAY..
• There are only 24 hours in a day for everyone
• Be selfish with your TIME and ENERGY
• Align your prioirities
– Most Value & High Impact
– Stay true to your purpose
– Focus on yourstrengths
• Pause & Plan
• Let technologywork for you
• Brand YOU!
• Have FUN!

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Time Management
Panelist Q&A

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Time
Management/Productivity
Recruiting
OneNote Your overall goal in presenting yourself is to limit the risk you present to a
company as much as you can. Anytime a company hires anybody, they are
taking a risk, the more positive information you can provide and display over a
long period of time, the lower the risk you are.
To Do Lists Start now, be involved in something, take care of your social media footprint,
identify your main attributes/strengths and live off of those.
Plan with flexibility Going the extra mile for the right reasons always pays off.
Be yourself, be your professional self, be an asset.
Listen to your teachers, I can speak from experience that you’re in a uniquely
outstanding school district and school. Your resources are extraordinary, if you
listen and do, you’ll be in great shape!
Take ownership! You control your life, the sooner you realize that, better off
you’ll be.
Helpful Tools
Steven Hopkins

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Clarissa Hassfurder
Seymour
High School
Majors: Human Resource Development;
Operations/Supply Chain Management
Background Interests Education Facts
Grew up in Seymour, Indiana Movie / TV shows watcher and a reader I was in theatre club in high school
I was pretty vocal in college that I
never wanted to be a
developer/learn to code (and now
I’m a developer)
I wanted to be a teacher when I was
growing up
I did a ‘study’ abroad semester in
London, which was the first time I’d left
the country
I completed 7 internships in my 4
years at ISU
Neither of my parents went to college

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Things you wish you knew in school…
How to negotiate! Huge in professional AND personal life as an adult
How to create my own personal development plan – in high school and college you follow a syllabus. There
is no syllabus in the working world. A plan keeps you from aimlessly wandering around (some people like doing this, I
don’t). I recommend practicing by making one at your summer/part time job and sharing it with your boss
There are tons of ways to show the working world that you have a lot to offer beyond (or in place of) a
college degree. For instance, internships, traveling, professional certifications, starting your own business, etc…
Clarissa Hassfurder

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Time Management/Productivity Recruiting
Outlook calendar I got this job, and an internship at Southwest Airlines,
through a great resume and a series of great interviews.
Every other job / internship, I got because I knew
someone.
Calendar on my iPhone LinkedIn is a great place to keep track of all the wonderful
people you meet in the professional world. Leveraging
those contacts goes beyond having them as connections
on your LinkedIn profile
(you have to interact with them periodically too)
Excel First, get in the door! Second, impress their pants off!
(contribution, dedication, caring about the mission)
my notebook (it doesn’t matter what you use, find
something that works for you!)
Helpful Tools
Clarissa Hassfurder

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Rachel Alexander
Major: BS in Business Administration – Marketing
Master in Business Administration – Digital Marketing
Background Interests Education Facts
Lived in London for 3 Months Pilates, Kickboxing, Baking, Traveling Part of Alpha Xi Delta National
Women’s Fraternity (aka Sorority)
Have been to Hong Kong I’m obsessed with my Cat and Corgi Puppy

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Never be afraid to ask for help
Keep a to do list
Get out of your comfort zone – Mine was getting out of Texas and going out of state for
college - this was probably one of the best decisions I’ve made
Try to get as many internships as you can that are related to what you want to do.
You NEED the work experience - the job poll is just getting even more competitive
Rachel Alexander

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Write out everything you have to do (I still do this today)
and prioritize highest to lowest – it keeps you honest
Leverage your network
In college, I would color coordinate each class I had with
a different color and blocked of time to dedicate each day
to the assignments.
After you apply for a job, reach out and send the recruiter
or someone in the department a LinkedIn message and
try to set up a short call about the position.
This shows you’re interested and might set you apart
from other candidates.
In college, join a club, greek life, or sports team – most
require you to maintain a certain GPA, meaning you learn
how to manage your time very quickly or
get a part time job!
Don’t be afraid to apply for jobs that you think you are
under qualified for (specifically on the years of
experience) because you never know what
can come out of it.
Trello is a great time management app that I’ve used at
other jobs – you’re able to create different boards and
check that show % complete
Helpful Tools
Rachel Alexander

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Danielle LeBaron
Major: International Business
Minor: Accounting (originally Chinese)
Math matters. It may not be fun but you’ll have to take stats and/or calc at a minimum if you are a business major.
AP courses are great for college credit exemptions, but they do not define your potential.
Get involved, but don’t overwhelm yourself. (quality over quantity)
Plans can, and probably will, change.
Lake Travis
High School

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I limit the amount of apps I use because they can get
overwhelming.
LinkedIn is great for reading business articles and
connecting with people you’ve recently met/want to meet.
A physical planner allows me to map out things that must
be done this month/week.
An email goes a long way, but don’t bug a potential
employer.
Apple ‘Reminders’ is an easy way to list what must get
done today.
Many colleges have recruiting events; the more you show
up the better chance they’ll remember you.
Helpful Tools
Danielle LeBaron

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Shelby Galvin
Major BS Business Administration
Cleburne
High School
in Cleburne,
Texas
Interests/Interesting Facts Things you wish you knew in school…
I love to travel to places with lots of
history.
Always get involved and build relationships
with advisors.
I met Stephen Baldwin ata conference in
D.C.
Find a mentor. Finding a mentor is one of the
most importantthings to do in college.
Knowing people will get you the job. Knowing
things will keep you from getting fired.
As far as tips for not getting fired – it’s so important to understand that college will not give you all of the technical
knowledge you need to be successful in a corporate setting. When you get your first internship or job out of college
you will feel like you are drowning for the first few months. It’s important during this time to not only ask questions
about concepts you don’t understand, but to ask questions about where you can gain more knowledge that’s
relevant to your career. In every industry that knowledge is different. But ask what books or websites or white
papers you should look at to really understand your industry. You won’t get a gold star for being the same or
knowing the same things as everyone else. You will get a gold star for doing more and knowing more than is ever
expected of you.

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Time Management/Productivity Recruiting/Networking
I limit the amount of apps I use because they can get
overwhelming.
Get Involved & build relationships.
Check lists and outlook calendar for meetings and tasks Find a Mentor.
My favorite mentor’s name is Reagan Pugh. He was my
boss for an internship I had in college, and we still go to
lunch pretty regular. Reagan helped me to understand
what it means to truly add value to project or
organization. It’s about understanding your individual
strengths and using them to contribute in a way that is
unique. Often in a corporate setting, your value is
measured by what unique strengths and perspectives
you can bring to the table.
Apple ‘Reminders’ is an easy way to list what must get
done today.
Helpful Tools Shelby Gavin

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