The document outlines stock and inventory management, emphasizing the importance of maintaining stock levels, processing stock orders, and managing stock losses. It details how to record stock transactions, secure inventory, and monitor slow-moving items while also outlining the supply chain process. Additionally, it offers advice on preventing stock losses and emphasizes the need for accurate record-keeping in an increasingly digital environment.

1. CONTROL AND ORDER
STOCK

2. INTRODUCTION
Control & Order Stock
‘Stock’ and ‘inventory’ are the terms used to refer to
the store of goods held ready for use. Stock control,
otherwise known as inventory control, is used to show
how much stock you have at any one time, and how
you keep track of it. It applies to every item you use to
produce a product or service from raw materials to
finished goods.
A large amount of money is tied up in the stock we
carry, we have to balance the need for a cash flow
against the amount of stocks required.

3. CONTENT:
 MAINTAIN STOCK LEVELS AND RECORDS
 PROCESS STOCK ORDERS
 MANAGE STOCK LOSSES
 FOLLOW UP ORDERS
 ORGANIZE AND ADMINISTER STOCKS

4. MAINTAIN STOCK LEVELS AND RECORD
• Stock recording system
Are use to document details of receipts, issues, and balances
remaining in stock for every item held in each department.
• Securing stocks
Keeping stock secure depends on knowing what you have,
where it is located and how much it is worth, so good records
are essential. Stock that is portable, does not feature the
business logo, or it easy to sell on, is at particular risk.
•

5. • Par stock
A par value of a stock is its er-share value assigned by the
company that issues it and is often set a very low amount such
as one cent. A no-par stock is issued without any designated
minimum value. Neither from has any relevance for the stocks
actual value in the market.
• Monitoring slow moving items
Slow moving items are goods or products with a low turnover
rate and are stored in the warehouse for much longer period
generally slow- moving items include the goods that are
stored for more than three months and takes time to be sold.

6. PROCESS STOCK ORDERS
• ORDERING / RE- ORDERING STOCK
The reorder point (ROP) is the minimum inventory or stock level
for a specific product that triggers the reordering of
more inventory when reached. When calculating the reorder points
for different SKUs, the lead time it will take to replenish inventory is
factored in to ensure inventory levels don't reach zero.
• HANDLING INCOMING STOCK
The steps in the stock handling process include receiving goods,
checking them, marking the goods with information, and delivering
them. Inventory is one of the most costly parts of operations for
many businesses.

7. • MAINTAINING STOCK RECORDS
Every brokerage is required to maintain a stock record.
This is a master list of all transactions made on behalf of its
clients and is updated with every transaction. In an era in
which paper certificates are no longer issued,
accurate record-keeping is essential.
SUPPLY CHAIN: The supplier receives a purchase order from
the purchasing officer in the storeroom. The supplier relies on
the correct information being filled out on the purchase order
to enable them to provide the correct stock items. Any
difficulties would be referred back to the purchasing officer.

8. MANAGE STOCK LOSSES
• RECORDING STOCK LOSSES
A business should regularly inspect its inventory very
carefully to determine loss due to theft, damage, and
deterioration. And the business should go through the
LCM routine at least once a year, usually near or at year-
end.
• REPORTING STOCK LOSSES
To deduct your stock market losses, you have to fill out
Form and Schedule for your tax return. If you
own stock that has become worthless because the
company went bankrupt and was liquidated, then you can
take a total capital loss on the stock.

9. • PREVENTING STOCK LOSSES/ STOCK
CONTROL PROCEDURES
To prevent stock loss because of theft, you’ll
need to control every step that involves the
stock and improve your stock’s security like
through address verification.

10. 7 WAYS TO PREVENT STOCK LOSSES AT YOUR
BUSINESS
1. Level up your security
2. Invest your inventory management needs
3. Be firm but fair when you’re managing staff
4. Boost your stocking and receiving process
5. Do A double check system
6. Hire the best people
7. Take advantage of a point of sale (POS) system

11. FOLLOW UP ORDERS
MONITORING DELIVERIES
When you order stock for your store, it is important that
you monitor the delivery process to ensure it meets
deadlines that have been agreed between the supplier, the
buyer and the delivery company.
When you order you will be ordering to lead times for
products.
The lead time is the period of time between an order being
placed and delivery to the store.

12. CONTROLING SHORTAGES OR OUT
OF STOCK SUPPLIES
• You have to balance sales planning with operations
planning. The best performing supply chains in the
world use some form of sales and operations
planning.
• Make your supplier feel part of your team
• Don’t be blinded by cost

13. ALLOCATING DELIVERIES AND SUPPLIES
The supplier receives a purchase order from the
purchasing officer in the stateroom. The supplier relies
to correct information being filled out on the purchase
order to enable them to provide the correct stock
items. Any difficulties would be reffered back to the
purchasing officer.

14. ORGANIZE AND ADMINTER STOCKS
ORGANIZING STOCKS
Market Sector:
Stocks can be categorized by the type of businesses
in which the companies operate. Standards & poor’s
divides stocks into 10 broad categories, which is the
Energy, Technology, consumer staples,
telecommunications, Healthcare and financials.

15. STOCK TAKING/ INVENTORY SYSTEM
Inventory refers to all the items, goods, merchandise,
and materials held by a business for selling in the
market to earn a profit.
There are two basic inventory record keeping system:
• PHYSICAL INVENTORY
• PERPETUAL INVENTORY

16. INVENTORY REPORTS
An inventory report is a summary of amount of
inventory a business has on hand at a given time. The
inventory report is a physical or electronic document
with umbers representing product you’re able to sell
now, inventory you are ordering, or inventory you need
for internal business use.

17. THANK YOU!!