EVent management competency by topics. This is a summary of the topics worekd though in the training sessions by EPMS

1. Copyright W.J.O’Toole www.epms.net
Event Management Competency
and workshop topics

2. Copyright W.J.O’Toole www.epms.net
Event Management
Competency and topics
 The following slides are the topics I cover in my
event management workshops
 You can use this to assess your competency
 Using the next slide, rate your self
 I use this to demonstrate the value of the training
workshops
 It also gives a measure to the client of the level of
success of the workshop and the remaining gaps in
competency of their event teams

3. Copyright W.J.O’Toole www.epms.net
Please assess yourself - using the
following slides
 0 no idea, never heard of it
 1 new to me but I have heard of it
 2 familiar with it
 3 understand it
 4 understand it and used it
 5 used it many times and know it very well with it
 6 able to develop and improve the topic
 7 an expert

4. Copyright W.J.O’Toole www.epms.net
Event Context Topics
1. History typology and event strategy
2. Event bidding and tendering
3. Event concept and the pitch
4. Feasibility and Return On Investment (ROI)
5. Strategic planning and event sustainability
6. Stakeholder management
7. Event software

5. Copyright W.J.O’Toole www.epms.net
Event Marketing And Sponsorship
1. Understand and use the marketing tools of :
2.  Audience segmentation
3.  SWOT analysis
4.  BCG Matrix
5.  Market segmentation and Target markets
6.  The MIX - Product Price Position
7. Able to create a Marketing plan
8. Develop a promotion campaign including PR releases and
PR schedules
9. Internal and external communication
10. Understand the sponsor value – manage the sponsors and
develop the sponsorship plan

6. Copyright W.J.O’Toole www.epms.net
Event Project Management
1. Understand the project management tools and how they can be
successfully applied to events
2. Complete an event feasibility study or a business case for an event
3. Undertake a comprehensive stakeholder analysis and use this as the
basis of a reporting plan and a risk management plan
4. Determine the scope of an event and manage the integration of the
event elements to keep within the scope
5. Establish a realistic description of the work needed to create and
control the event
6. Undertake task analysis and create an optimal schedule by critical
path analysis
7. Develop and manage a schedule of tasks

7. Copyright W.J.O’Toole www.epms.net
Event Human Resources
 Assigning teams and leadership
 Getting what you want done and on time!
 Dealing with Volunteers and Seconded staff
 The carrot or the stick - the incentive system
for event staff

8. Copyright W.J.O’Toole www.epms.net
Contracts And Reporting
 Create a document system for an event and using
spreadsheets
 Understand how to create a supplier list, compare suppliers
and clear decision making
 Undertake a contract management approach to event
management and understand the basic event management
terminology used in event contracts
 Understand the role of the project status report and create
efficient work in progress reports
 Identify the logistic requirements of an event and establish a
logistics system, which is integrated into the project
management system

9. Copyright W.J.O’Toole www.epms.net
Event Finance
 Understand and use the event Return On Investment (ROI)
 Understand how to source finance including sponsorship, ticket
sales, in kind support
 Create a dynamic budget, use commitment accounting and
source extra finance
 Identify the exposure profile of event management
 Employ estimating techniques and use ratios – event metrics
 Undertake cost control and cost reduction
 Franchising – protecting and selling the idea

10. Copyright W.J.O’Toole www.epms.net
Risk Management
1. Understand the risk management process for events
2. Be able to identify risks – financial, operational, strategic,
human error and the ‘near miss’
3. Undertake risk analysis – is the risk important? What
resources are needed?
4. Treat the risks
5. Learn from the mistakes of others around the world
6. Create a documentation system
7. Integrate the risk management with the overall event
management

11. Copyright W.J.O’Toole www.epms.net
Event Protocol
 Understand and manage VIP requirements
 Sensitive to cross cultural considerations
 Coordinate with security services

12. Copyright W.J.O’Toole www.epms.net
Logistics, Staging And Shutdown
 Managing operations - on the day
 Understand and manage the elements of staging -such as food
beverage
 Identify and manipulate the elements of site/venue selection
and site design
 Create a site/venue map
 Create a shutdown plan
 Establish a checklist system for the creation, improvement and
archiving of the event checklists
 Creating and using the event manual
 Develop and manage transport schedule for event
 Sourcing and booking hotel and other accommodation