This document discusses payroll processing and payslips. It explains that a payslip serves as proof of salary and can be important for loans/mortgages or applying to other companies. It outlines the standard sections of a payslip including information, earnings, deductions, and remarks. The document also discusses generating payslips through mail merge in Microsoft Word by using placeholders replaced by employee data. Finally, it describes a class activity where students will prepare payroll files in Excel and demonstrate mail merge to generate sample payslips.

1. Jon Boyes
Employability and Graduate Development
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Payroll Processing
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Payroll Processing 3

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Payroll Processing
Payroll Processing
Importance of Payslip

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Payroll Processing
 A payslip serves as the proof of the salary that a person draws from the employer
 Apart from this, a payslip can be an important document when a person applies
for a loan or mortgage
 Payslip is important when the person is applying to another company

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Payroll Processing
Payroll Processing
Payslip Structure
and Designing

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Payroll Processing
 An official document of the monthly salary
 Explanation of salary details and deduction
 Details of various components of salary of a particular month
Information Section
Earning Section Deduction Section
Remarks Section (If any)

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Payroll Processing
Information Monthly Earning Monthly Deduction Remarks
Name
Designation
Department
Month Days
Absent Days
Salary Days
Basic
HRA
All Allowances
Incentive
Commission
Employee’s PF
Employee’s ESI
Loans
Advances
Taxes
Any remarks by the
employer

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Payroll Processing
Payroll Processing
Payslip Generation

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Payroll Processing
Name Payslip for
Month
Employee
ID
Designation
Earning Deduction
Basic PF
HRA ESI
Allowances P. Tax
Total Earning Total Deduction
Net Salary Total Earning – Total Deduction

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Payroll Processing
Payroll Processing
Mail Merge

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 Mail merge is a process to create personalized letters and pre-
addressed envelopes or mailing labels for mass mailings from a form letter
 The feature is usually employed in a word processing document which contains
fixed text (which is the same in each output document) and variables (which act as
placeholders that are replaced by text from the data source)

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Payroll Processing

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Payroll Processing
Class Activity

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Payroll Calculations and Payroll File Preparation
All Students will be asked to prepare payroll file in MS Excel file Including
all the yearly components, monthly components and earned components for
at least 5 employees taking 5 different CTCs.
Mail Merge Demo
All Students will be asked to give demo on Mail Merge Process to generate
Payslip.
Individual Activity: 120 min

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