After analyzing the problems faced by the small organizations I have developed this software package which may be used with ease and can serve following purposes of a small organization: Maintain details of employees including Salary/Stipend paid. Maintain and update data and information related to clients. Create and update records of services provided to clients. Track the billing status of the services provided to clients Generate and printing bills. Track and update status of pending bills and payments. Generate periodic reports related to billing and receivables, expenditure and inventories. Compute service tax for filing of quarterly service tax return. Compute value of organization’s assets at end of year after providing depreciation and generate reports thereof. Compute TDS (tax deducted at source) for filing of Income tax return etc. This software is targeted for managing day to day activities at the work place of professionals like CS, CA, Financial Advisors/Consultants working in relatively small offices with small team. However, it may also be used by other small organizations working in the similar domain. Since it is my individual project, I am the only person who has performed all the tasks related to this project, from gathering requirements till the deployment and maintenance of the software.

1. CIBET Pro Manager
A software created by Bharvi Dixit for a company secretary firm “Munish K Sharma & Associates”
Presentation By:
Bharvi Narayan Dixit
MCA, LBSIM (2010-13)
Enrollment No: 3614504410
© 2013, Bharvi Narayan Dixit
20K Lines of code

2. Agenda
Client Profile
The Problem
The Solution : CIBET-Pro Manager
Problem Faced
MVC Design Pattern
Some Diagrams & Screenshots of the software
Tools And Technologies Used
Learning's
Final Points
© 2013, Bharvi Narayan Dixit

3. Client Profile
Munish K Sharma & Associates
 A reputed firm of Practicing Company Secretaries in Delhi NCR.
 Established in Year 2004 by CS Munish Kumar Sharma.
 Currently having around 300 clients including Indian and Multinational Companies.
Services Provided by the firm:
 Financial and Legal Consulting.
 Incorporation, merger, take-over, reconstruction, re-organization and
winding- up.
 Secretarial Audit of companies.
 Services related to RBI, Stock Exchanges, SEBI, Intellectual Property Laws
(Patent, Trademark and Copyrights), Labour Laws etc.
© 2013, Bharvi Narayan Dixit

4. Client Profile
To name a few, the clientele list of Munish K Sharma & Associates
includes following well known names:
Cushman & Wakefield Group
ATS Group of Companies
Prateek Group of Companies
University of Petroleum & Energy Studies, Dehradun
M-Power Energy India Pvt. Ltd.
Magnum Ventures Ltd.
Precision Electronics Ltd.
Prime Air Global Ltd
ANI News
SPAN Group of Companies
Delhi Mumbai Industrial Corridor Development Corporation Ltd.
Colonia Santa Maria Hotels.
Fressynet Group of Companies
BSBK Group of Companies.
Hindustan Football Club.
…………………………………………….and MANY MORE !!!
© 2013, Bharvi Narayan Dixit

5. The Problem
Currently the data of the firm related to Clients, Employees, Expenditures,
Receivables, Billing and Inventories are maintained in spreadsheets or registers.
which is:
 Hard to Manage.
 Duplicity of Data.
 Difficult to maintain the workflow.
 Difficulty in defining and following SOP(Standard Operating Procedures)
 Difficult to prepare Reports.
 Problem in tracking bills and payments and keeping close eyes on expenses.
 Wastage of time, money, and resources.
Some problems also persists because of:
 Complex work procedures.
 General purpose software like TALLY and BUSY is not fulfilling the requirement.
 Large client base and huge data.
© 2013, Bharvi Narayan Dixit

6. Solutions Required
 Data Management - Availability of organized and structured data.
 Maintaining and updating information related to clients.
 Keeping track of services provided with billing status, Creating bills and maintaining
their payment status.
 Updating payments and generating reports for follow-up.
 Maintaining record of expenses and keeping close eyes on them.
 Computation of various taxes like Service Tax and TDS for filing tax returns.
 Maintaining records of firm’s inventories/assets and generating periodic reports.
 Maintaining information of all team-members.
 Well defined and easy to follow operating procedures.
 Workflow maintenance.
 Consolidation of all internal activities into single system.
 Saving time, money and resources.
 Autosuggestion search functionality like GOOGLE.
© 2013, Bharvi Narayan Dixit

7. The Solution: CIBET Pro Manager
Brief Introduction
The word CIBET is an abbreviation for “Client-Inventory-Billing-Expense-Team”
It is short of an ERP system. However, it doesn’t have complexities of an ERP and
do not require a specially trained person to operate it. Any person with working
knowledge of computers can operate it with a brief training or reading user
manual which will be very easy to understand.
It will help them to overcome all the current problems due to duplicity of data,
lack of standard operating procedures for each function and activities related to
them.
It will integrate all activities of the firms into a single system to help them to
manage them with ease and increase the efficiency, saving time and money and
optimum utilization of resources leading to better services for clients and better
relationship with them.
© 2013, Bharvi Narayan Dixit

8. The Solution : CIBET-Pro Manager
Software Modules and Functions
Expenses Management
 Add Expense.
 Modify Existing Expense.
 View Existing Expense Details.
 Delete Existing Expense Details.
Client & Service Management
 Add New Client.
 View Client Details.
 Modify Client Details.
 View Clients by Group.
 Add New Service Records For Existing Client.
 View Service Record of Existing Client.
 Modify Service Record of Existing Client.
 Delete Service Record of Existing Client.
Billing Management
 Create Bill (For Professional &
Reimbursement charges).
 Reverse Bill (Professional &
Reimbursement).
 Regenerate Bill (Professional &
Reimbursement).
Receivables Management
 Add payment (Against Professional &
Reimbursement bills)
 Modify Payment (Professional &
Reimbursement).
 Track & Maintain Payment Status.
© 2013, Bharvi Narayan Dixit

9. Software Modules and Functions
Inventory Management
 Add New Inventory Item.
 View Existing Inventory.
 Modify Existing Inventory.
User Accounts Management
 Add New User.
 Delete User.
 Manage Existing User Accounts.
 Reset password.
Team Management
 Add New Team Member.
 View Team Member Details.
 Modify Team Member Details.
 View All Team Member Details
 Update Team Member Status
 Add Remuneration Record.
 Modify Remuneration Record.
Report Generation
 Generate Expense Reports.
 Generate Inventory Reports.
 Track And Generate Pending Payment
Reports (Client-Wise as well as Group-Wise).
 Generate Payment Reports (Fully Paid,
Partially Paid, Rebated, Completely Written-
off Payments).
 Report generation of Service Tax, TDS,
Professional Fee and Reimbursement Fee.
 Generate Remuneration Reports.
© 2013, Bharvi Narayan Dixit

10. Coding Statistics
Coding Statistics© 2013, Bharvi Narayan Dixit

11. Problem Faced
Project proposed: In mid-February 2013 with “inexperience hand” and “fear in mind” but
having a “strong desire” to prove myself and to make something which is robust and goes live.
Problem Faced:
Gathering requirements & Client Constraints
Asking appropriate questions and understanding their needs.
Busy schedule of client and less no of meetings.
Increasing expectations.
Designing GUI, Coding and Changing Requirements
Swing Layout Problems.
Look and Feel Problems.
Design Pattern.
Session Management in swing.
Handling Exceptions.
Validations.
No security needed initially.
And Many More…
© 2013, Bharvi Narayan Dixit

12. Problem Faced
Database Management
Database design and Integrity constraints.
Writing complex queries.
Database crashing.
Providing centralized access to the database.
Scheduled backups.
PDF Creation
Learning iText and writing code
Using Different types of Fonts on PDF
Generating dynamic tables on PDF
Monetary Transactions
Float and Double are not capable of storing larger values.
Learning to use “Big Decimal” and handling too many exceptions
Testing and Application Performance
Deployment Issues
Time and Cost Constraints
In absence of any helping hand, sometimes it felt like there is no way to get rid off some
of the problems mentioned above.
© 2013, Bharvi Narayan Dixit

13. MVC Design Pattern
Model-View-Controller
 Model - Model represents an object or JAVA POJO carrying data.
 View - View represents the visualization of the data that model contains.
 Controller - Controller acts on both Model and view. It controls the data flow into model object and
updates the view whenever data changes. It keeps View and Model separate.
Advantages:
1. Easier to manage complexity.
2. Separation of application tasks (input logic, business logic, and UI logic)
3. Easier user interface or program logic changes.
4. Easier Testing.
5. Better code organization, extensibility and code re-use.
© 2013, Bharvi Narayan Dixit

14. MVC Design Pattern
Sequence Diagram for Creating Professional Bill© 2013, Bharvi Narayan Dixit

15. ER Diagram
© 2013, Bharvi Narayan Dixit

16. Data Model Diagram (Part-1)
© 2013, Bharvi Narayan Dixit

17. Data Model Diagram (Part-2)
© 2013, Bharvi Narayan Dixit

18. Tools & Technologies Used
Programming Language Java
Database MySQL 5.5
IDE ECLIPSE Indigo 3.7
OS Platform WINDOWS XP/7/8
GUI Designing Tool WindowBuilder
Database Management Tools SQLyog and MySQL Workbench
APIs and other Tools
IText, Apache POI, Microsoft Visio, Acrobat
Reader
© 2013, Bharvi Narayan Dixit

19. Application Screenshots
Login Screen© 2013, Bharvi Narayan Dixit

20. Application Screenshots
Create Account Screen© 2013, Bharvi Narayan Dixit

21. Application Screenshots
© 2013, Bharvi Narayan Dixit

22. Application Screenshots
Viewing Expense With Different Conditions© 2013, Bharvi Narayan Dixit

23. Application Screenshots
The Autosuggestion Search Functionality
© 2013, Bharvi Narayan Dixit

24. Application Screenshots
Viewing and Updating Client Details© 2013, Bharvi Narayan Dixit

25. Application Screenshots
Creating Professional Bill© 2013, Bharvi Narayan Dixit

26. Application Screenshots
Generating Professional Bill© 2013, Bharvi Narayan Dixit

27. Application Screenshots
Bill Reversal And Regeneration© 2013, Bharvi Narayan Dixit

28. Application Screenshots
Adding Payment Details© 2013, Bharvi Narayan Dixit

29. Learning's
“every challenge comes with enormous opportunities for learning and improvement”
Interacting with client, understanding his requirements and expectation at all levels of the software
development and implementation.
Writing clean & descriptive code using MVC Design Pattern.
Deploying the application in real-environment after setting up the network.
Handling a large database and dealing with all constraints.
Writing code for PDF creation and manipulation.
Accommodating regular changes of client.
“Knowing the importance of testing and Risk Analysis”
And,
The Most important:
Never Say - “It’s impossible”
Keep Trying… Keep Thinking… Keep Coding… Success will be yours.
 Happy Coding © 2013, Bharvi Narayan Dixit

30. References
Books
IText in Action 2nd Edition (By Bruno Lowagie).
Core Java™ 2: Volume I–Fundamentals, SUN Microsystems.
Head First Java 2nd Edition.
Sun Certified Programmer for Java 6 Study Guide (Katty Sierra - Bert Bates).
MySQL 5.5 Reference Manual.
The Unified Modelling Language User Guide 2nd Edition (By Grady Booch, James Rumbaugh, Ivar Jacobson).
Fundamental of Database Management System (By Elmasri Navathe).
Object Oriented Software Engineering- A Use Case Approach.
Links
www.google.com
www.oracle.com
www.javaranch.com
www.stackoverflow.com
www.itextpdf.com
www.tutorialspoint.com
www.tutorials.jenkov.com
www.mysql.com
www.code.google.com/p/steamtwentythirteen/downloads/list
www.www.caveofprogramming.com/tag/mvc/
www.en.wikipedia.org © 2013, Bharvi Narayan Dixit

31. © 2013, Bharvi Narayan Dixit

32. © 2013, Bharvi Narayan Dixit