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Christmas Party - Presentation Layout
- 1. Thaís Pastén
- 2. Client and Guests OVERVIEW Event Plan Lacation Date Tickets Security Decoration Food Contest Promotion Volunteers Sponsors Budget
- 3. Guests to have fun Participants to be happy International students & general public Our Guests Our Client: ILAC To be promoted Expand network Good entertainment Food & Beverage Get information about Event Traditional Music Learn something about cultures
- 4. Preparing for LOCATION WHB (808 W Hastings) Capacity 280 people DATE 28/12/2015 Time 18h – 22h TICKETS Each guest MUST bring food or beverage to enter the party SECURITY 2 personnel Guest Control: Let 250 people in the building Security liability insurance
- 5. Preparing for DECORATION FOOD CONTEST Elements of Christmas • Santa Claus • Christmas trees • Snowman • Lightining Constest of best food Prize: Gift Card from Tim Hortons Organization: 18h45: Sign in 20h30: End of votes 21h00 Announcement of the winner
- 6. Preparing for • Social Media Facebook(Page of the event/ILAC page/Vancitybuzz) and Instragam (flyer) • Direct Marketing: Poster and flyers to distribute to Ilac students and general public • Publicity Christmas Trees themed with different nationalities. We will have volunteers dressed as Santa Claus giving food, flyers, and etc. This promotion will be recorded and we will use the video to advertise the main event (youtube). • Public Relations: Put the Event on the paper calendar of ILAC
- 7. Preparing for VOLUNTEERS Who? Students and teachers What will they do? organize the food, decoration, cleaning, give information SPONSORS Official Restaurants (traditional food) Media
- 8. BUDGET Material Quantity Price Plates 360 37,5 Cups 360 37,5 Flanel 30 75 Christmas Balls 0 0 Rentier Decor 10 30 Small Christmas Tree 10 30 Short Christmas Light 0 0 Zipper Lot Bags 480 12 BIG Christmas Tree 1 47 MEDIUM Christmas Tree 15 524,85 Venue Labour Service Marketing Cost Flyer 500 100 893,85 Taxes 107,262 TOTAL 1001,112
- 9. onclusion
- 10. Any Questions
Editor's Notes
- JANA International Christmas Party Jana Bolliger Juhee Kang Michaela Habová Thais Pastén *Short explanation of what we’re going to do
- thais
- MISKA
- JUHEE Preparing for the Event: -Location WHB (808 W Hastings) – capacity 280 people -Date and time 28 Dec – 18h – 22h -Tickets: FOOD -Security Plan: 2 people (entrance and inside) Guests Control – let just 250 people in the building Security liability insurance.
- MISKA Preparing for the Event: Decoration: christmas elements, different countries decorations Food Contest: sheet with the grade for the food (1 to 5) Box Prize: Gift Card from Tim Hortons Organization: 18:45 – Sign in 20h30 Contest end 21h Announce the winner
- JUHEE Preparing for the Event: Promotion: direct mkt, social media, public relations and publicity. -Poster and Flyers -FB: Page event, VancityBuzz, ILAC page -instagram: flyer -Christimas Trees (Publicity and PR) – Food, flyers, Santa Claus (Video) -Youtube Video -Put the event on the paper calendar of ILAC
- JANA Preparing for the Event: Volunteer: organize the food, decoration, clean after, give informatinon about food Students as Volunteer and Teachers Sponsors: Tim Hortons : products or Money for decoration Prizes (Money or Products) Restaurants : traditional christmaas food. Because students are potential cotumers Company who cares about international students
- THAIS Budget: look for prices Rental costs Venue : - Equipment: rent or buy Security: Check privety security firm Production Costs Music: - youtube playlist (different countries) Labour Cost: volunteers – Marketing Costs: flyers, posters, (advertisement) TOTAL: ?
- JANA