Apparel Buying and Sourcing House Presentation

Presenting
P
ti

A web portal to track orders,
facilitate production monitoring,
and control shipments

1

FSL Software Technologies Ltd.

July, 2010

Agenda
A
d
Vision and Objective
•

Describing the overall IT vision and the objectives that we wish to achieve for you, by
implementing BuyerEase at your esteemed organization

Business Flow
•

Flow charts to ensure that the work flow is understood by all people involved and
working towards the success of the project

Feel the Software
•

Some of th software screen shots are reproduced t understand and explain h
S
f the ft
h t
d d to d t d d
l i how
the software shall function with no or little training

Implementation Strategy
•

Describing the production environment and ensuring smooth transition from the
existing systems without affecting the day‐to‐day working

Concerns and Risk Mitigation
•

2

Need to understand the challenges and mitigating the risks to ensure smooth
g
g
g
running, specially when the application becomes back‐bone of the business

July, 2010

Vision
Vi i

Availability of instant information
Availability of instant information
to all stakeholders
On need to share basis to all concerned –
enabling quick decision making
Establishes the buying process – from
sample, style lib
l t l library, purchase order t ki
h
d tracking
via production monitoring to shipment
information
i f
ti
3


July, 2010

Objective
Obj ti
Increase in Productivity
•

Reduce the time cycle of information gathering, processing, and negotiating – saving
efforts, time, cost, confusion, disputes, and stresses

Organized Instant Communication
•
•

Have a global Access to real time information round the clock
Organize all communications in a structured format making it readily available
– minimizing confusion and improving the work‐flow efficiency
•
•

Internal Communication – inter department
inter‐department
External Communication – buyers, vendors, testing agencies, shipping agencies…

Simplified and Uniform Processes
•

Uniform processes throughout the organization – simplifying the buying process
resulting in overall satisfaction to employees, buyers, and vendors

No last minute surprises / no unknown delay
•

4

To implement adeq ate e ception reporting and escalation proced res – helps to
adequate exception
procedures
take proactive measures

July, 2010

Business Work Flow
B i
W k Fl
Product Selection
(Sampling)

Stakeholders
Buyer

Purchase Order

Merchandiser

Pre‐production &
Pre production &
Production Monitoring

Quality People
Logistic People

Quality Assurance
(Inspection)
(I
ti )

Accounts
Management

Logistics
(Invoice, Packing, BL, Vessel)

Commission
Note
Receipt from
R i tf
Vendor
5

Vendor

Margin
Invoice
Dispatch to
Di t h t
Customer

Liaison Agencies

Invoices &
I i
&
Payments
July, 2010

Business Work Flow ‐ Commission
B i
W k Fl
Product Selection
(Sampling)

Stakeholders
Commission
Buyer

Business Model
Merchandiser

Purchase Order
Pre‐production &
Pre production &

Quality People
Logistic People

Quality Assurance
(Inspection)
(I
ti )

Accounts
Management

Logistics

Commission
Note
Receipt from
R i tf
Vendor
6

Vendor

Margin
Invoice
Dispatch to
Di t h t
Customer

Liaison Agencies

Invoices &
I i
&
Payments
July, 2010

Business Work Flow ‐ M i
B i
W k Fl
Margin
Product Selection
(Sampling)

Stakeholders
Margin
Margin Buyer

Business Model
Merchandiser

Purchase Order
Pre‐production &
Pre production &

Quality People
Logistic People

Quality Assurance
(Inspection)
(I
ti )

Accounts
Management

Logistics

Commission
Note
Receipt from
R i tf
Vendor
7

Vendor

Margin
Invoice
Dispatch to
Di t h t
Customer

Liaison Agencies

Invoices &
I i
&
Payments
July, 2010

Business Work Flow ‐ Importer
B i
W k Fl
Product Selection
(Sampling)

Stakeholders
Importer
ImporterBuyer

Business Model
Merchandiser

Purchase Order
Pre‐production &
Pre production &

Quality People
Logistic People

Quality Assurance
(Inspection)
(I
ti )

Accounts
Management

Logistics

Commission
Note
Receipt from
R i tf
Vendor
8

Vendor

Margin
Invoice
Dispatch to
Di t h t
Customer

Liaison Agencies

Invoices &
I i
&
Payments
July, 2010

Business Work Flow (Sampling)
B i
W k Fl

Continued

Product Selection –
Product Selection Sampling
Buyer
Item Selection
by buyer

Planning & Tracking

Vendor

Sample
Information
I f
ti

Receipt from Vendor
Sample Review

EDI

Self decision OR
Send to Buyer

Style
Library
Yes
Specification, Quality Instn,
Price, and Logistic Details
Price and Logistic Details

9


Accept?

No

July, 2010

Business Work Flow (Purchase Order)
B i
W k Fl
Buyer

EDI

Lab

Purchase Order Tracking
Lab test Reports

Purchase Order
Item, Qty, Price
Distribution
Packing Instn
g

Pre Production
PP Meeting

Vendor

QA Check‐list

Time ‘n’ Activity

PP Sample

Activities
Targets
Responsibilities
Extension
Required

PP Inspection
PP I
ti

Production

Revise
TnA

QA
Plan Inspection
No

Release
Shipment

10

Yes

Testing
Agencies

Accept?
A
t?


Inspect
Update Feedback
d
db k

July, 2010

Business Work Flow (Shipping)
B i
W k Fl
Logistic
Vendor

Shipment

Commission or Margin
Business Model

Invoicing
Packaging

Continued

Commission or
Margin Invoice

Documents
Payment Receipt
Shipping
Agency

Vessel
BL / AWB
BL / AWB
Container

Claim
l
Receive Claim

Buyer

FCR
Coordinate with
Vendor
Settle Claim

11


July, 2010

Business Work Flow (Inventory)
B i
W k Fl

Continued

Importers, Traders, & Distributors – Business Model
Shipment

Goods Receipt

Goods Dispatch
Dispatch Goods
Raise Invoices

Qualitative Check

Dispatch
Advice

Track Goods in‐
transit

Item, Qty
Quantitative Check

Vendor

Payment Receipt

QC Pass?

Buyer /
Stores

Yes

Stock

No
Raise Debit
Note (Claim)

Payment
Advice

Verify Stock
Level MIN
Raise Indent

12


July, 2010

Software at Work
S ft
tW k
The web portal shall start with the Login page

•
•
13

Each user shall be provided with a unique login ID and password
p
q
g
p
The page shall be personalized as per client’s requirements

July, 2010

Dashboard
D hb d
Successful login shall display the home page

14


July, 2010

Dashboard
D hb d
Successful login shall display the home page

The Menu bar helps to navigate to
various features of BuyerEase

15


October 2009
July, 2010

Dashboard ‐ Quick Links
D hb d Q i k Li k
• The Quick Links can be
configured by the users
• These help users to quickly
navigate to the module,
feature, or report as the
user rights defined

16


July, 2010

Dashboard ‐ File Cabinet
D hb d Fil C bi t

File Cabinet

17

• The file cabinet
provides
a
centralized place to
li d l
access the various
document
• These
documents
can be Word, Excel,
PDF, etc.
PDF etc


July, 2010

Sampling
S
li
The sample information as well as its status can
quickly be accessed for a vendor

•
•

18

If Style No. is not provided, it shall show all samples of the vendor
The additional date filter shall facilitate filtering the specific samples that
require attention or action

July, 2010

Sample Information
S
l I f
ti
This lists the desired samples

•
•
•
19

The product information sheet as uploaded can be accessed
g
g
p
g
p
p
The target dates for each stage helps tracking the sample development
The comment log displays the comment by any of the stake holder

July, 2010

Sample Tracking
S
l T ki
Sample activity calendar can also be managed

•
•
20

The target can be extended as per the user rights defined
The task complete as well as any comment can be specified as per the
responsibility – that could be vendor or merchandiser

July, 2010

Sample Approval
S
l A
l
Buyer shall see the list of samples that has been delivered, but waiting for
their approval and/or comments

•
21

Buyer can either approve the sample may drop / cancel it or can put
sample,
it,
their comments, if any further change is desired

July, 2010

Purchase Order (PO)
P h
O d (PO)
Similarly, the purchase order details and its status
can be quickly accessed for a vendor

The additional date filter shall
facilitate filtering the specific
purchase order and/or St l th t
h
d
d/ Style that
require attention or action
•

22

If PO No. and/or Style No. is not provided, it shall show all purchase
orders and its items for the vendor

July, 2010

Purchase Order Details
P h
O d D t il
This lists the desired purchase order and Styles
p
y

•
•
•
23

The purchase order information is uploaded, updated, and accessed
g
g
p
g
p
The target dates for each stage helps tracking the purchase order
The comment log displays the comment by any of the stake holder

July, 2010

Purchase Order (PO) Tracking
P h
O d (PO) T ki
This leads to the activity calendar for the PO and Style
•

•

•

24


The targets can b
Th t
t
be
extended as per the
user rights defined
The task complete as
well as any comment
can be specified as per
the responsibility –
that could b vendor
h
ld be
d
or merchandiser
The respective details
for each activity can
be accessed

July, 2010

Label Approval
L b lA
l
The Label department can access the label artworks
submitted,
submitted but pending for their approval

The labels can be approved and/or the comments are updated
25


July, 2010

Label Approval
L b lA
l

Continued

The Label department can access the label artworks
submitted,
submitted but pending for their approval
•

26

The respective artworks (care, woven, UPC – as applicable) as well as
the lab test report can be accessed


July, 2010

Packaging Monitoring
P k i M it i
The packaging activity can further be tracked

•
•
•
27

The various packaging component can be defined for each PO & Style
The component development activities can be tracked
The various communication and files can be enclosed

July, 2010

Inspections
I
ti
The testing agencies deputed in the exporting country shall
conduct the onsite inspections

Inspectors shall update the inspection status online – releasing the
I
t
h ll d t th i
ti
t t
li
l i th
shipment or rejecting the goods planning for re‐inspection.
28


July, 2010

Dashboard Alerts ‘n’ Exceptions
D hb d – Al
‘ ’E
i
•

•

•

29

The alert on Dashboard
helps user to locate the
area
that
requires
attention and action
The pending job for the
Team helps to create peer
pressure
The label department
shall see the label
artworks sent and waiting
for h i
f their comments


July, 2010

Dashboard Alerts ‘n’ Exceptions
D hb d – Al
‘ ’E
i
• Similarly
Similarly,
the
sample tracking can
be managed
• Buyer shall see the
number of samples
that has been sent
and waiting for their
comments

30


July, 2010

Logistics
L i ti (Invoice, Packing List, etc)
Having the goods inspected and released, the vendor shall upload the
necessary details – invoices, packing list, etc.

The logistic personnel shall clear the shipment
Th l i i
l h ll l
h hi
31


July, 2010

Consolidation (Vessel, BL/AWB, Container)
C
lid ti
The Logistic people (or the consolidator) shall specify the vessel details –
voyage, bill of lading, and container details

The goods in‐transit can be tracked
Th
d i
i
b
k d
32


July, 2010

Inventory (Receipts, Dispatches, etc)
I
t
Having the goods received physically, the stock is updated against the vendor
invoice details – Importers, Traders, & Distributor Business Model

Similarly, the dispatch challan can be generated
against the Buyer PO and the stock in‐hand
33


July, 2010

Invoice / Commission Note
I
i /C
i i N t
The invoice or the commission note – as the case be – can be
raised for the purchase orders that are dispatched

The payment receipt can be updated. The debtors aging and
the outstanding payments can be tracked
34


July, 2010

Compliance
C
li
Vendor Compliance audit and pending
compliance status can also be tracked
• The merchant shall setup a new vendor – marking it
pending f Initial Compliance
di for i i l
li
• The dashboard of compliance people (or the deputed
agency in the exporting country to conduct the audit) shall
display the list of all vendors for which the initial
compliance is pending

35


July, 2010

Compliance
C
li
Vendor Compliance audit and pending
compliance status can also be tracked
• The vendors who has passed the initial compliance, shall
be listed separately. The status of regular compliance(s)
for these vendors can be viewed
• The compliance personnel (or the deputed agency in the
exporting country to conduct the audit) can also setup as
well as execute any of the regular compliance of these
vendors and/or their facilities
/

36


July, 2010

Compliance
C
li
• The Compliance requirement is setup once for social
compliance, technical compliance, etc.

37


July, 2010

Compliance
C
li

Continued

Vendors are audited against the compliance setup
The marks obtained is
entered, which computes
the
overall
grade
achieved by the vendor

38


July, 2010

Compliance
C
li

Continued

• The buyers’ compliance norms – for social
compliance, technical compliance, etc. –
shall be defined

Based on these norms, the software
shall alert if the Vendor is compliant
alert,
compliant.
39


July, 2010

Reporting Sub‐system
R
ti S b
t
BuyerEase is equipped with a very strong
reporting system
• Each report have a strong, but flexible, selection criteria
generating the report on screen, or in Excel, MS Word,
and XML formats
• These on‐screen reports shall be equipped with a drill‐
down option to view the information in more details
• These reports can directly be mailed from the system or
can be scheduled to be sent periodically
• Some of the sample reports are displayed in the
following slides
40


July, 2010

R
ti S b
t

Continued

On‐time deliveries

•
•

41

Indicates %age of shipment that has been on‐time
The report can be generated for a number of combination – customer
customer,
department, vendor, vendor zone, product, category, class, etc.

July, 2010

R
ti S b
t

Continued

Periodic Purchase Order Performance

•
•
•

42

The report can be generated on monthly, quarterly, or on yearly basis
The value can be the total business revenue, order in‐execution, shipped, or
cancelled (business lost)
The report can be generated for a number of combination – customer,
p
g
department, vendor, vendor zone, product, category, class, etc.

July, 2010

Detailed Presentation
D t il d P
t ti
Demo Access
• In case you wish to understand BuyerEase in a greater depth the
case,
depth,
application can be configured with a demo login, that shall be accessible
over Internet. The user manual can be shared, which should help to acquire
a better understanding of the software.

Online Presentation
• Since the application is comprehensive and the respective job‐stepping /
business flow is to be configured BuyerEase team shall be pleased to
configured,
demonstrate the software via Team Viewer, a tool that helps to
demonstrate over Internet. This along with Skype (for voice conversation)
should suffice the purpose.

Onsite Presentation
• If required, BuyerEase team shall be willing to travel to demonstrate the
application in‐person.
• The travel, lodging, and boarding shall be borne by the client
43


July, 2010

Project
Project
Execution
Execution
Methodologies
et odo og es
This section describes the production environment
and ensuring smooth transition from the existing
and ens ring smooth transition from the e isting
systems without affecting the day‐to‐day working

44


July, 2010

BuyerEase – a Reliable System
B
E
R li bl S t
Latest and Scalable technology
Latest and Scalable technology
• Dot Net technology & SQL server database
• Cutting edge and future proof technology making a
seamless transition to constantly emerging trends
and technological advancements

• Up‐to date as of July, 2010
• BuyerEase technical team is committed to keep
y
p
the software up‐to date with respect to the fast
paced industrial requirements.
45


July, 2010

Market Leader
M k tL d
Top positions on Google, Yahoo, etc.

46


July, 2010

Instant and Real‐time System
I t t d R l ti
S t
Web architecture
• Available 24x7 – anytime, anywhere
• Accessible to buyers , buying agencies , testing agencies,
shipping agencies (consolidators & forwards) , vendors
shipping agencies (consolidators & forwards) vendors
• Immediate startup virtually no/little training with a user‐
y
friendly web‐interface

Ready‐to‐use
• BuyerEase is comprehensively managing business operations for
various organizations. It is equipped with a strong product
configuration, and is flexible enough to be tamed to your specific
work culture and business process.

47


July, 2010

Pocket friendly Cost Structure
P k t f i dl C t St t
Users based pricing structure
• BuyerEase cost is computed based on number of users that would
be working in BuyerEase. The price per users shall be lower for a
higher number of users base

Achieving Economies of Scale
• The BuyerEase Cost Model emerged basically to achieve
ECONOMIES OF SCALE while implementing an IT
solution in an organization.
• BuyerEase amortizes the cost of development and enhancement
via i product d l
i its
d
development nature.
• BuyerEase is also offered as On‐demand software or Software as
a Service (SaaS) a way to share the cost of managing and
maintaining across various clients
48


July, 2010

Economies of Scale
E
i
fS l
The conventional method of owning a software solution has high cost and
requires tremendous efforts in conceptualizing, developing, testing,
implementation, and maintenance.

• BuyerEase amortizes the cost of development and enhancement via its
product development nature.
• The cost of maintenance can be shared via SaaS model
49


July, 2010

Unique Implementation Methodologies
U i
I l
i M h d l i
Installation & Configuration
• The application shall need a server, which can be deployed in your
office or can be co‐located with a data center.
• The server shall be connected via Internet. The administrative
control (FTP/DB) can be pro ided to B erEase team who can install
provided BuyerEase team, ho
and configure the application remotely in liaison with your people to
ensure smooth operations.

Post‐Installation Training
• BuyerEase is bundled with a comprehensive user manual, which in
coordination with the user‐friendly interface, facilitates a new user to
y
,
start using the software.
• BuyerEase technical team is always most willing to assist the users
over phone, email, chat, skype, etc. – 24x7
• On‐site training and support can also be provided as desired
50


July, 2010

Post Implementation
P tI l
t ti
Customization
•

Based on the industry standards BuyerEase is built on the best practices and business
standards,
processes, but unlikely if the user groups still feel that customization is required,
BuyerEase domain consultant shall be pleased to assist you in incorporating your
specific requirements and shall deliver the final solution in no time

• D C
Data Conversion
i
• The data conversion is also facilitated through automated tools built by our
technical members and incase required could be easily provided with
additional nominal charge

Integration
•

51

BuyerEase has been developed using Open architecture and can easily be integrated
with the other l
ih h
h legacy system, which i l d b not li i d to
hi h includes, but
limited
• Buyers’ software system to automatically import the purchase orders
• Vendors’ IT system to get the shipping – invoice & packaging – details
• The laboratories’ / testing agencies’ system to retrieve the test results
• Th shipping agencies’ system t t k th t ffi & l i ti i f
The hi i
i ’ t
to track the traffic logistic information
ti


July, 2010

Concerns
The general connotation is that a large number
of software implementation fails.
The reasons behind this can be
•
•
•
•
•

Lack of trained man power
Commitment from the users towards usage
Resistance of the user towards implementation
Resistance of the user towards implementation
Lack of training & support from the vendor
Lack of Infrastructure for the users

Thus, it is important to choose a right vendor, and after in‐
depth analysis for its Infrastructure, man‐power capabilities,
and its management commitments, before proceeding with
g
,
p
g
the decision to implement any IT system.
52


July, 2010

Appropriate Technology Partner
A
i t T h l
P t
Large Customer Base and Credentials
• FSL pool of customers spreads over 100+ enterprises, covering a wide array
of business areas ranging from manufacturing, exporting, trading, retailing,
and various other industries in diverse fields, many of which have
worldwide operations

Domain ‐ Subject knowledge
• Frontline Group being in Management and Corporate Advisory roles for last
27 years through its key people, it has in‐depth commercial and business
domain k
d
i knowledge th
l d through it proficient M
h its
fi i t Management t
t team h i more
having
than 200 man years of experience.
• With extensive domain knowledge, the people at FSL continuously improve
processes and enable accelerated delivery of world class solutions.

FSL Software Technologies has a separate department catering
the IT related need for reputed and well established buyers
and buying agencies since 2005.
53


July, 2010

Appropriate Technology Partner
A
i t T h l
P t
Quality Delivery in TIME
• Committed to achieve a total customer satisfaction through its quality
products and services and their timely delivery

Prompt after sales support
• Prompt after sales support, makes Technology Work... Have a
proven record in service industry and a keen sense of customer care,
FSL understands the importance of after sales support for
technology absorption through Training programs and consistent
working on the solutions

Stability – an organization to stay
• A well established infrastructure debt free financial depth and
infrastructure,
depth,
sound management skills to make the organization stay forever in
the market.
• Strong Team of Management, Consultants, IT Professionals

54


July, 2010

Thank You
Th k Y

B‐22, Sector IV, Noida‐201301
Tel: +91 120 425 022/ +91 120 425 0810
Fax: +91 120 425 0818
www.BuyerEase.com

…we are ready when you are
55


July, 2010

Apparel Buying and Sourcing House Presentation

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