This document provides information on the structure and formatting of a business letter. It discusses the key components of a business letter such as the letterhead, date, reference number, attention line, salutation, subject line, body, closing, signature block, enclosures, postscript, and reference initials. The body is generally divided into 3-4 paragraphs with the first linking to the reader, the second containing the main topic, and the third bringing the letter to a polite conclusion. Proper formatting and structure is important to make a good first impression with the recipient and ensure the letter can be easily filed by the receiving organization.

1. A PRESENTATION ON “BUSINESS LETTER” PRESENTED BY: GROUP NO:-05 NAME: ROLLNO: MANISH KUMAR 25 MANISH KUMAR 26 MANOJ KUMAR 27 MAYANK PANDEY 28 NIDHI SINGH 29 NIRBHAY 30

2. WHAT IS THE BUSINESS LETTER? A business letter has a distinctive structure and appearance. Each of the parts has a specific style, position and function which has been established by custom and is followed because it is convenient for handling and processing correspondence in an organization’s office. A letter is usually an organization’s first visual contact with another organization or person, and makes an important impression.

4. Typing : Must be neat, without cancellations.

5. Paragraphing : Is necessary for breaking up a composition into readable, logical and progressive units.

6. Folding : Of the letter must be neat. it makes a poor impression if it is badly folded.

8. LETTER FORMATE Company letter head Ref. No: Date: Inside address Attention line Salutation Subject…………………………………………. ……………………………………………………………………………………………………………………………………………………… Body of letter ……………………………………………………………………………………………………………………………………………………….. Subscription Signature Signatory’s typed name Signatory’s position in company Company name Encl P.s. Ref. initials

10. ex:- 19/15

11. Date:-The date of the letter is of crucial importance. It is usually written on the right hand side , parallel to the reference number. ex:-September 25, 2010