This document provides tips for organizing the IQPC Middle East marketing team in 2013. It discusses why organization is important, how to prioritize tasks, and Winston Churchill's quote that "failing to plan is planning to fail." It then lists 10 top tips for being organized, such as starting each day by planning, writing everything down, keeping notes together, prioritizing tasks, following up on tasks, and taking breaks. The pros of being organized are less clutter, less stress, more productivity, and more trust. No cons of being organized are identified.

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IQPC MIDDLE EAST
MARKETING TEAM 2013
BEING ORGANISED
WHY? HOW?
PROS? CONS?

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Why be organised?
Knowing,not doing…
n What to do this week?
Emails, brochures, media partners, LinkedIn posts, brochure
updates, web updates, press releases, post show reports,
project meetings, weekly reports (you know it never ends J)
n When and how to do?
First half/second half of the day; Early/later in the week; MM/
Producer; DMD/RMD
n Build your profile
You know what you’re doing – show it!

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How to be organised?
Prioritise…

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“Fail to plan,plan to fail”
Winston Churchill

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How to be organised?
10 top tips
1. Start your day by planning (not replying to emails)
2. Write everything down (for each event - based on lead
time, so you know importance vs urgency)
3. Keep all your notes together, and don’t divide your diary
(saves time!)
4. Prioritise by highlighting (don’t highlight too many things,
and don’t spend too much time on colours!).
5. If you could do 10 things today, what are they? Ask if you
don’t know.

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How to be organised?
10 top tips
6. Following up with MPs: BCC yourself and flag for 2 day reminders
7. MP fulfillment sheet: Bold and highlight on the sheet and on the Action
List as soon as deliverables are fulfilled/expected to be fulfilled
8. Replying to emails:
q If you can do it in less than a minute, reply immediately and delete the
email.
q If it requires more thought, allocate times for checking/replying to
emails (3 times a day).
q Reply to external emails the same day. Reply to internal emails end of
the day/the next day.
q No email inbox: Get rid of the clutter in your inbox; file away emails you
may need (processes/approvals); DELETE is a key for a reason – use it!
9. Keep the concerned people in the loop (don’t overdo, minimise emails)
10. Most important – take a break!

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Pros of being organised?
n Less clutter (mentally and physically)
n Less stress (you are in control)
n More productivity (efficiency + time
saving)
n More trust (within and outside your
team)

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Cons of being organised?
n Nil
n Zero
n Nada
n Zilch

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Questions?