Presentation deck from Mobile Webinar 7/12/12 for Sage Timberline Office and Sage Master Builder users

1. Mobile Timeclock Solutions
from True Wireless
Danielle Price
Senior Consultant
True Wireless
danielle.price@truewireless.com
480 234 7268

2. Agenda
• Current Time Collection Processes for Mobile Workers
• American Payroll Association Study – “…3 Expensive Problems…”
• Mobile Timeclocks
• Mobile Data Collection
• Data Flow
• Case Studies
• Mobile Solutions
• Key Features & Benefits

3. Current Paper Process

4. Manual Time/Data Entry Process
Paper Timesheets
Payroll
Manual Time & Attendance
Calculations
(sick/vacation accruals,
overtime, pay rates)
Red arrows represent
manual calculations & entry. Timberline
The above illustrates the resources required to manage the costly, error prone
manual time keeping process with manual calculations & manual data entry
for payroll processing and billing.

5. The American Payroll
Association conducted a
study and identified
“…three expensive
problems” associated
with manual processes…

6. The American Payroll Association conducted
a study and identified “…three expensive
problems” associated with manual processes:
1. “The time to manually compute hours.”
Totaling time and calculating overtime &
accruals are tedious low value tasks
requiring the time of highly paid accountants
& administrative staff.
2. “The errors made in manually computing
time. Experts feel the error rate is
probably 1%.” Do your own calculation –
multiply your labor costs (payroll) * 1%.
What could you save?
3. “Lost Time” or Time Theft. “The average
workers steals 4 hours and 18 minutes
per week by coming in late, goofing off,
taking long lunches and breaks…”

7. New Industry Terms
• MTC – Mobile Timeclocks
• MDC – Mobile Data Collection

8. MTC – Mobile Timeclocks
Hardware & software used to collect time, jobs, phases, codes, etc
e.g. below - biometric clocks (1-3) and battery powered key fob clock (4).

9. MTC – Mobile Timeclocks
Hardware & software used to collect time, jobs, phases, codes, etc.
e.g. below - Facial recognition software

10. MTC – Mobile Timeclocks
Hardware & software used to collect time, jobs, phases, codes, etc.
e.g. below - Feature phones, PDAs & Tablets

11. MDC – Mobile Data Collection
The type of data collected via mobile devices – job #s, codes, quantities, employee
shifts/lunches, fingerprints, signatures, pictures, barcode scans, GPS, etc.

12. MDC – Mobile Data Collection
The type of data collected via mobile devices – job #s, codes, quantities, employee
shifts/lunches, fingerprints, signatures, pictures, barcode scans, GPS, etc.

13. Static Workforce Data Flow
This process has been in place for companies in warehousing, restaurants,
professional svcs (those with static workforces) for decades:
Static Timeclocks
Payroll
Time & Attendance
(sick/vacation accruals,
overtime, pay rates)
Timberline
13

14. NEW! Mobile Workforce Data Flow
Now companies with mobile workforces can take advantage of mobile timeclocks and
payroll/accounting automation.
Mobile Timeclocks
Payroll
260 back office
systems supported
Time & Attendance
Timberline

15. Sample Timecard Record
Viewable in real time

16. Agenda
Replacing paper with automation results in:
• Payroll Accuracy
• Faster processing time
• Job costing accuracy
• Reduced labor costs of 3-7%
VS.

17. Case Studies

18. Case Study
Industry: Landscaping
Total Employees: 60
Mobile Employees: 50
Situation:
Heritage Master Village Association, Inc. is a master planned community on
50,000 acres with homes, rivers, trails, a golf course, tennis courts, pools & clubhouse.
Employees responsible for landscaping and maintenance must check
in at the clubhouse to clock in, then walk to their assigned worksite to
do mowing, seeding, trimming, and other landscaping duties. This
resulted In elevated labor costs and decreased productivity.
Solution:
Battery powered, weather –proof timeclocks, employee issued key fobs:
50 new Sprint phones and 7 Super devices for bluetooth collection
Benefits:
“Costs were reduced, and the accuracy and integrity of the data was significantly
improved. Payroll administration time was reduced, along with Workers Comp claims.”
- Matt Mozdziak, Purchasing/IT Administrator

19. Case Study

20. Case Study
Industry: Cleaning & Custodial
Total Employees: 320
Mobile Employees: 300
Situation:
Jancoa employees clean client locations throughout Cincinnati; they service all
business types from banks to sporting arenas. With 300 employees going out to 70
different, non company owned sites they needed an easy, cost effective and wireless
way to collect time for multi-lingual and potentially illiterate employees.
Solution: Wireless timeclocks were mounted in client locations allowing employees
to clock in upon arrival and departure using a numeric key pad
and green/red buttons. 70 ZTE Optik tablets with About Time
data collection software and mounting kits.
Benefits:
“This is exactly what we need. I can see every employee
in the organization being able to use this, and it’s much less
expensive than the connection fees we are paying for today
for wireline clocks which only work in some of our locations.”

21. Case Study
Industry: Contractors
Total Employees: 280
Mobile Employees: 255
Situation:
Dickens Quality Demolition is a specialty contractor in Phoenix, Arizona. With 30
foremen managing 1-2 jobs and up to 10 man crews, they needed a more accurate
and efficient way of collection time and allowing managers to approve time and track
budgets from the field.
Solution: Each Supervisor was issued a GPS enabled netbook with About Time
mobile timeclock software and a biometric fingerprint reader. Each employee clocks in
using the supervisor’s device upon arrival at the job site recording his exact time and
eliminating supervisors’ end of week estimations & paper timecard delivery & data entry
Benefits:
“These devices were exactly what we need and priced right at less
than $100 per unit. We are exited to go live!”

22. Case Study
Industry: Construction
Total Employees: 88
Mobile Employees: 50
Situation:
R&J Construction’s time-intensive & inexact payroll processes were 100% reliant on
mobile workers to record time (and overtime) .
Solution:
Sprint phones as timeclocks w/ Xora GPS; automation into ADP & MasterBuilder
Benefits:
“We now know where our workers are and what they are doing at all times, enabling
us to pay and invoice more accurately, route and dispatch more efficiently, and to more
successfully control costs. Simply put, Xora & ADP give us a tremendous competitive
advantage. Job-costing has never been more accurate and allows for more precise job
estimates. “ - Paula Wiens, Controller
- Reduced vehicle mileage reimbursement costs savings of approx. $6,000 per month.
- Positive financial impact of $180,000 YOY due to reduced OT & admin cost savings.

23. Paper Timesheet
R&J

24. Mobile Timeclock

25. Crew Member Clock In
> Enter Job Number (Type or Barcode Scan)

26. Crew Member Clock In
> Enter Job Number

27. Crew Member Clock In
> Tap to select Task; then default code appears

28. Crew Member Clock Out
> Default answer is “NO”

29. Crew Member Clock Out
> All fields are mandatory
including signature

30. Crew Member Clock In
> Form is complete - Submit

31. Additional Forms Allowed
> Scan Barcodes

32. Additional Forms Allowed
> Attach Pictures

33. Real Time Cloud Access
Product Form

34. Jobs, Locations, Signatures
Viewable at the Cloud

35. GPS Location

36. GPS Location

37. Integration
Payroll
Mobile Timeclocks
Time & Labor Management
MasterBuilder

38. Features & Benefits of Integration
Mobile Timeclocks collect raw punch detail (8:08AM clock in punch)
Time & Labor Management system massages data (rounding rules, OT, accruals) and prepares
it for payroll and accounting
Automation increases speed & accuracy of payroll preparation
Automation and integration reduces labor costs by collecting real time information, eliminating
self rounding, eliminating manual calculations and manual entries which are error prone
The solution ensures compliance & fairness by universally applying company policies to all
employees
Signature capture, lunch/break verification, “pin-in” , biometrics and other features protect
companies against employee grievances and buddy punching
The solution may reduce workers compensation claims with “No Injury” acknowledgement upon
shift end
Companies will improve decision making with 50 different report options such as the
Approaching Overtime Report
Companies will improve audit compliance with 7 years of data storage

39. Benefits of
True Wireless
The industry leaders in mobile timeclocks and integrated
solutions
Device and data plan fulfillment; rate plan optimization
Dedicated staff to support mobile timeclock solutions and mobile
data collection
Mobile Deployment Services
Mobile Device Management Services
Industry solutions experts
• Construction, Contracting
• Agriculture & Landscaping
• Property Management & Maintenance
• Field Services (Waste, Custodial, Security, Delivery &
Distribution, Property Mgmt, Transportation, Ambulatory,
Public Sector)
Ability to successfully integrate with back office accounting, time
& labor management and payroll

40. Thank You!
Danielle Price
Senior Consultant
True Wireless
danielle.price@truewireless.com
480 234 7268