ACS - Payroll

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Autism Clinic Software
Payroll Demo

Introduction
• In this demo, we will explore the following:
• ACS Accounting module (which posts timesheets in ACS as timecards in Sage
US Payroll module)
• ACS Pay Stub module
• ACS Overtime/Rest Breaks module
• ACS Human Resources (HR) module
• Managing accrual-based earnings and deductions in Sage 300 ERP
© 2015 aimINSIGHT Solutions, Inc. 3

Main Interface
1. Export to Excel
2. Print Preview
3. Sorting
4. Filter contains
5. Filter Clear
6. To save the preference on this grid
7. To set the layout back to factory.
8. Open Consumer Notes

Filters
The encircled radio buttons will
filter data on the basis of “Regular
Hours”, “Overtime” and “Show
Deleted”.

Filter, Show Deleted
When radio button “Show Deleted” is
checked. The TimeCard will show all the
records with the status “Deleted”.

Posted, When not Checked
When “posted” is not checked the sheet
will show a column “status”. This will
show that whether a “Timecard” is
already posted or not.

Posted, When Checked
When “posted” is checked, the sheet will show “Post”
column. This radio button acts like a filter and will show
all the “TimeCards” that have not been posted yet.

Show Error
The encircled icon will show
the “Error Codes” which may
occur due to the conditions
stated in the note directed by
the arrow.

Filter, By Period
Data can be filtered out by a certain period.
Check the “By Period” radio button and
enter the time slot in the text boxes as
directed by the two arrows.

Filter, By Entered
Check the “Entered” radio button to
select system defined values. User can
also select new values if he/she
wishes in text boxes directed by the
arrow.
NOTE: If “Entered” radio
button is checked, then the
user can not enter values “By
Period”.

Filter, By Timesheet
Enter the timesheet id in the
textboxes “From” and “To”, to
filter data according to a
certain timesheet.

Filter, By Staff
Search data according to the “Staff”
name. Enter the name of an employee
where the user wants to start the search
in “From” text box. And enter the name
of an employee where the user wants to
end the search in the “To” text box.

Search & Clear
Click the “Search” button to start
the search and click the “Clear”
button to reset the values in the
text boxes.

1. This button exits the control from the accounting module.
2. This button will show the consumer/patient info in the
accounting module.
3. This button will post the information.
4. This button will delete the information.

1. All the records that have been entered
will be shown.
2. Records searching will switch from
“entered” to “Ready”.
3. Select a record to check.
4. To undo step 3.

1. To select all the records
2. To undo step 2.
3. To view log of timecard.
4. To minimize Log.

Main Interface
1. Export to Excel
2. Print Preview
3. Sorting
4. Filter contains
5. Filter Clear
6. To save the preference on this grid
7. To set the layout back to factory.

Events
Click “New Batch” to
enter values for the new
batch.
To reopen a an already
stored batch, click “Reopen
Batch”.
To delete a batch click
“Delete Batch”.
In order to generate a new
timesheet click “Generate
TimeSheet”.
In order to calculate overtime
according to pre-defined rules
click “Calculate Overtime”.

Filters contd’
The radio button “Show only Overtime records”
is when selected. It will show only those records
of a certain “batch id” that has overtime. Where
as “Show only Generated” will show all the
records that have been generated.

Filters contd’
Two filters can be applied on the data
sheets. One is “Show only when
Original Hours” and the other is
“Show only when Hours/ Day”. These
filters will cleanse overall data
according to the conditions specified.
When performing an action other than
“Process”, such as “Adjustment”,
“Exclusions”, “Overtime Timesheets”,
“Timesheet Processed”

Filters, Contd’
“Direct staff” will show the data of the employees that are
classified as direct staff. “No Direct staff” will show the
data of employees that are classified as no direct staff. And
“ALL” will show the data of employees without any sort of
classification.

Process
The “Process” tab will show a sheet for 1
week of employees who did overtime over
a week. Moreover, it shows records of
overtime details for a day as well.

Adjustment
Perform adjustments using
the “Adjustment” tab
After populating the table with data,
click on the “Save adjustment” button
to save adjustments.

Exclusion
To exclude “Earning and
Deduction” or “Work code”
use the “Exclusion” tab.
In order to select
“Exclusion Type” use the
radio buttons
Use “Enter value to exclude” to enter the value
of exclusion, using the drop down menu in
front of this label.
Use “Add” to add an exclusion
value and use “Delete” to
delete an exclusion value.

Overtime Timesheet
In order to view the overtime
timesheet use the “Overtime
Timesheet” tab, as encircled by a
rectangle.

Timesheet Processed
In order to view the number of
timesheet processed. Use the
“Timesheets Processed” tab, as
encircled by the rectangle.

Open SPM, go to “Overtime”

Select Company and Rest Brakes
2.
Select CDD TEST
Company in the
dropdown
1.
Click on “Rest
Breaks”

Create New Batch
8/12/2015 How to use 46
3.
Click on “Rest
Breaks”
4.
Select Rest Breaks in the Batch
Type, and select any pay period
between Jan-Feb 2014
5.
Add notes as needed, and click
Add Batch

Refresh
7.
Click on the batch you created,
and then click refresh, this will
load all the TS for the period

Calculate
8.
Click Calculate Rest Breaks
By selecting any employee on the
top grid, you can see the details at
the bottom grid

Generate Timesheets
9.
Click Generate Timesheets
This will generate Timesheets for
any rest brake greater than zero

Reports
Once Timesheets are generated,
you can see the reports 500 and
510

Post to Accpac
10.
In the Accounting Module, Select Rest
Brakes, and post as normal

HR Module
HR Module contains the information about the employees. So, we
can find out the complete information of employees regarding their
job status and personal details.

HR Module
Here user can search the information about
employees by their name and ID. Also
employee can be activated or deactivated.

HR Module
It is the employees management area .User can
enter the employee information here. User can
delete , save and edit the records of any
employee.

HR Module
User can declare the hiring date, termination
date information of employees here. User can
maintain the records of any employee about
their status.

HR Module
Here User can manage the records working
periods information of employees here. E.g
• Pay frequency
• Regular hour per week
• Overtime calculation
• Part time worker

HR Module
Electronic Fund Transfer:
Here User can put banking information of
employees by transferring the pay of employees
.

HR Module
Here User can put emergency contacts
information of employees which is used in
emergency . User can have the name phone and
email information.

HR Module
Here user can create any notes against any
employee .
Here User can maintain the documentation
details of employees which documentation is
belong to which employees .

Managing Accrual-Based Earnings and
Deductions in Sage 300 ERP

Managing Accruals and
Deductions in Sage 300 ERP

ACS - Payroll

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