This document discusses how to organize and classify information using labels in Microsoft Office 365. It covers creating and publishing labels, applying labels in SharePoint, OneDrive, and Outlook, leveraging labels for activities like content searching and retention, and resources for getting started with labels. The presentation provides an overview of labels and their uses for data governance across Office 365 applications.

2. About Me
• ask@baddaz.com
• @baddaz
• www.baddaz.com

3. About You

4. About this Session
ž How we organise, classify and control information
ž Challenges and Opportunities of the Cloud
ž Focus on Microsoft Office 365 and Labels
ž Overview of the Key Features

5. Agenda
ž The Back Story
ž Create, Publish and Use Labels
ž Leveraging the Power of Labels
ž Summary and Getting Starting

6. TheBackStory

7. Why do we Label Information
ž Explain what it is
ž Group together with Similar
ž Make it Easier to Find
ž Tell us when it has Expired
ž Explains if its Sensative

8. SharePoint and Meta Data
ž Describing of Documents
ž Classification of Documents
ž An alternative to Folders
ž Apply Multiple Tags
ž Build Hierarchical Taxonomy

9. A Modern SharePoint Experience
ž A richer user friendly environment
ž Leverage different services in Office 365
ž Different experience for tagging documents
ž Less reliance on meta data

10. The Cloud Challenge and Opportunity
ž There are many locations Documents can be managed
ž Data is not just stored in documents
ž Cloud Opportunity of all information in one place

11. Create,PublishandUseLabels

12. What are Office 365 Labels
ž Let you classify data across your organization for governance,
and enforce retention rules based on that classification
ž Works across SharePoint, OneDrive and Exchange
ž Managed in Security & Compliance Center
ž Central to Microsoft’s GDPR Vision

13. Creating a Label
ž Simple to Create
ž Set Name and Description
ž Define Certain Settings

14. Publishing a Label
ž Groups a Set of Labels into Policy
ž Specify Location Labels Appear
ž Label can be in Multiple Policies
ž Auto-apply Label

15. Using Labels in SharePoint and OneDrive
ž Set as if a Meta Data Property
ž Show as a Column in a View
ž Use as Filter
ž Set a default for a Folder
ž Set a default for a Library

16. Using Labels in Outlook
ž Outlook on the Web
ž Outlook 2010 or Later
ž Apply Label to a Folder
ž Set using Rules in Outlook

17. LeveragingthePowerofLabels

18. Label Activity Explorer
ž Label Activity Explorer
ž Quickly search and view label activity for all content across SharePoint and OneDrive
for Business over the past 30 days.
ž Data Governance Reports
ž With these reports, you can quickly view label trends and activity for all content
across Exchange, SharePoint, and OneDrive for Business over the past 90 days.

19. Content Search
ž Find Content Classified with Label
ž Various Keyworks and Conditions
ž Use the Compliance Tag
ž Can pre design certain Searches
ž Results are Exportable

20. Retention or Deletion
ž Retain content for Period and then….
ž Automatically Delete Content after Time
ž Use Disposition Reviews

21. Data Loss Prevention
ž Identify sensitive information across Office 365
ž Prevent the accidental sharing in Email
ž Policy Tips to Users
ž Various Monitoring and Reports

22. SummaryandGettingStarting

23. How do I get Labels?
ž Office 365 E3 or E5
ž Global Admin does not have all the Permissions
ž Getting Started set of Labels
ž Lots of Great Resources available

24. How should I use them?
ž They could be used to define type of Content
ž They could be used to manage current State
ž They could be used to set Sensitivity

25. Considerations
ž Labels vs Meta Data
ž Content can only have one Label
ž Planning and Testing Approach
ž The Compliance Manager Role
ž This is not a Quick Implementation

26. Questions

27. Resources
ž https://support.office.com/en-gb/article/overview-of-labels-af398293-c69d-465e-a249-
d74561552d30?ui=en-US&rs=en-GB&ad=GB
ž https://support.office.com/en-gb/article/send-email-notifications-and-show-policy-tips-for-
dlp-policies-87496bc5-9601-4473-8021-cb05c71369c1?ui=en-US&rs=en-GB&ad=GB
ž https://docs.microsoft.com/en-us/office365/enterprise/office-365-information-protection-for-
gdpr
ž https://docs.microsoft.com/en-us/office365/enterprise/protect-sharepoint-online-files-with-
office-365-labels-and-dlp
ž https://joannecklein.com/2017/04/30/label-retention-across-o365/
ž https://support.office.com/en-us/article/bulk-create-and-publish-labels-by-using-powershell-
8986701b-ffa1-46ec-8fd0-8f7e81d5b25f

28. Get in Contact
• ask@baddaz.com
• @Baddaz
• www.baddaz.com