South Coast Summit 2021 - Governance for Teams does not have to be complicated

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This document discusses governance for Microsoft Teams. It presents a 5 step approach to Teams governance that includes provisioning, naming, security, lifecycle management, and ownership. The steps are designed to manage risk through effective use of the collaboration platform while also managing information overload. The summary emphasizes that these governance steps are simple to implement and can be done in a matter of days with ongoing ownership being key to the success and management of Teams over time.

Technology

#SouthCoastSummit2021
Governance for Teams does not
have to be complicated

About Me
▸ CEO at ProvisionPoint
▸ Organised several community events
▸ Contact Me
▹ ask@baddaz.com
▹ @baddaz
▹ www.baddaz.com
2

Thank you to our Sponsors
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Supporting Sponsors
4

ProvisionPoint
▸ Microsoft 365 Governance
▹ Provisioning
▹ Compliance
▹ Lifecycle
▸ https://www.provisionpoint.com
▸ Visit us at Stand 34
5

Agenda
▸ The Why of Teams Governance
▸ 5 simple Governance Steps
▸ Summary
7

Teams Governance
▸ Don’t think about it terms of control….
▸ Instead think management of risk through use
of organisation collaboration platform
▸ Whilst managing information overload by
effectively managing the risk of sprawl
8

Why don’t we do it?
▸ Organisational pressure to roll out Teams
▸ Concerns about Shadow IT
▸ Lack of resources to deliver
▸ Perception that Teams is different
9

5 Simple Steps
10
Governance
Provisioning
Naming
Security
Lifecycle
Ownership

Provisioning
▸ Technical term for how Teams are created
▸ Self Service is core to the concept
▸ Certain controls
▹ Certified users
▹ Policy acceptance
▹ Approval processes
11

Naming
▸ The name of something describes its purpose
and how it should be used
▸ Clear, concise and consistent name
▸ Also consider the system objects
▹ SharePoint Site URL
▹ Mailbox in Exchange
12

Security
▸ Who has access to a Team
▸ Team level settings
▹ Private vs Public
▹ Guest Access and External Sharing
▸ Do users understand who has access?
13

Lifecycle
▸ The problem with sprawl
▹ What is the right Team to use
▹ User confusion and disillusionment
▸ Two key decisions
▹ When should a Team’s lifecycle end?
▹ What should happen when it does?
14

Ownership
▸ The Owners manage each individual Team
▸ They create, manage change and control expiry
▸ The risk of orphaned Teams
▹ Require at least two owners
▹ Transition of Ownership
15

Summary
▸ These steps are not complicated
▸ Days not Weeks of effort
▸ Governed Self-service
▸ Ownership is key to the success of other steps
16

Resources
▸ https://docs.microsoft.com/en-us/microsoft-
365/solutions/collaboration-governance-overview?view=o365-worldwide
▸ https://www.provisionpoint.com/blog/3-ways-to-regain-teams-control/
▸ https://www.provisionpoint.com/blog/do-naming-standards-in-
microsoft-teams-matter/
▸ https://baddaz.com/the-why-what-and-how-of-microsoft-teams-
governance-strategy-part-one-eb9bb6f2b347
17

Get in Contact
▸ ask@baddaz.com
▸ @Baddaz
▸ www.baddaz.com
19

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Effective data discovery is crucial for maintaining compliance and mitigating risks in today's rapidly evolving privacy landscape. However, traditional manual approaches often struggle to keep pace with the growing volume and complexity of data. Join us for an insightful webinar where industry leaders from TrustArc and Privya will share their expertise on leveraging AI-powered solutions to revolutionize data discovery. You'll learn how to: - Effortlessly maintain a comprehensive, up-to-date data inventory - Harness code scanning insights to gain complete visibility into data flows leveraging the advantages of code scanning over DB scanning - Simplify compliance by leveraging Privya's integration with TrustArc - Implement proven strategies to mitigate third-party risks Our panel of experts will discuss real-world case studies and share practical strategies for overcoming common data discovery challenges. They'll also explore the latest trends and innovations in AI-driven data management, and how these technologies can help organizations stay ahead of the curve in an ever-changing privacy landscape.

TrustArc Webinar - Unlock the Power of AI-Driven Data Discovery

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EMPOWERMENT TECHNOLOGY GRADE 11 QUARTER 2 REVIEWER

TrustArc Webinar - Unlock the Power of AI-Driven Data Discovery

South Coast Summit 2021 - Governance for Teams does not have to be complicated

1. #SouthCoastSummit2021 Governance for Teams does not have to be complicated

2. About Me ▸ CEO at ProvisionPoint ▸ Organised several community events ▸ Contact Me ▹ ask@baddaz.com ▹ @baddaz ▹ www.baddaz.com 2

3. Thank you to our Sponsors 3

4. Thank you to our Sponsors Gold Sponsors Silver Sponsors Supporting Sponsors 4

5. ProvisionPoint ▸ Microsoft 365 Governance ▹ Provisioning ▹ Compliance ▹ Lifecycle ▸ https://www.provisionpoint.com ▸ Visit us at Stand 34 5

6. About You 6

7. Agenda ▸ The Why of Teams Governance ▸ 5 simple Governance Steps ▸ Summary 7

8. Teams Governance ▸ Don’t think about it terms of control…. ▸ Instead think management of risk through use of organisation collaboration platform ▸ Whilst managing information overload by effectively managing the risk of sprawl 8

9. Why don’t we do it? ▸ Organisational pressure to roll out Teams ▸ Concerns about Shadow IT ▸ Lack of resources to deliver ▸ Perception that Teams is different 9

10. 5 Simple Steps 10 Governance Provisioning Naming Security Lifecycle Ownership

11. Provisioning ▸ Technical term for how Teams are created ▸ Self Service is core to the concept ▸ Certain controls ▹ Certified users ▹ Policy acceptance ▹ Approval processes 11

12. Naming ▸ The name of something describes its purpose and how it should be used ▸ Clear, concise and consistent name ▸ Also consider the system objects ▹ SharePoint Site URL ▹ Mailbox in Exchange 12

13. Security ▸ Who has access to a Team ▸ Team level settings ▹ Private vs Public ▹ Guest Access and External Sharing ▸ Do users understand who has access? 13

14. Lifecycle ▸ The problem with sprawl ▹ What is the right Team to use ▹ User confusion and disillusionment ▸ Two key decisions ▹ When should a Team’s lifecycle end? ▹ What should happen when it does? 14

15. Ownership ▸ The Owners manage each individual Team ▸ They create, manage change and control expiry ▸ The risk of orphaned Teams ▹ Require at least two owners ▹ Transition of Ownership 15

16. Summary ▸ These steps are not complicated ▸ Days not Weeks of effort ▸ Governed Self-service ▸ Ownership is key to the success of other steps 16

17. Resources ▸ https://docs.microsoft.com/en-us/microsoft- 365/solutions/collaboration-governance-overview?view=o365-worldwide ▸ https://www.provisionpoint.com/blog/3-ways-to-regain-teams-control/ ▸ https://www.provisionpoint.com/blog/do-naming-standards-in- microsoft-teams-matter/ ▸ https://baddaz.com/the-why-what-and-how-of-microsoft-teams- governance-strategy-part-one-eb9bb6f2b347 17

18. Questions 18

19. Get in Contact ▸ ask@baddaz.com ▸ @Baddaz ▸ www.baddaz.com 19

20. 20 Thank You! Please scan the QR Code to provide any feedback. https://forms.office.com/r/q2FK7p2XiR 20

South Coast Summit 2021 - Governance for Teams does not have to be complicated

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