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Educating Telford
PRE-PRODUCTION PORTFOLIO
Aleksandra Banaszak | Digital Media | 04/12/2017
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Introduction
Each film production consists of three main stages:
In this essay, I would like to focus on the first step of the filmmaking process. What this term
really means? It is a prelaminar development of a movie production, the most important part; in
this moment, all the magic happens. Pre-production is literally the whole thing before everything
is recorded on the stage. Sorting out the main stuff like crew, location, equipment, signing up the
papers, planning and a logistic phase of a video project. Pre-production in film and television
involves eight stages:
https://www.studiobinder.com/blog/the-complete-pre-production-process/
1) First of all, you need to consider will the film be produced out of a pre-existing
production company, will you form a separate corporate entity for it, this is a first
thing to set up. The film production is a simple business, once you have a business
entry, you can open a bank account, deposit the production funds,retain a lawyer
to oversee production legal, and hire your team.
2) The next step is to make a production budget and production schedule. Smaller
studios at this stage hire line producer/production managers.They help to
improve the schedule and budget sheet. Once this is done, you will know what you
can afford, and will be free to move forward with additional hiring.
In the schedule, you include the number of scenes per day; one page is equal one
minute of screen time.
Post-
production
Production
Pre-
production
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The following step is to produce script breakdown sheets and mark production
elements (cast members, props, extras, stunts, etc.)
In the budget, you assign the money amount for each of script elements.
3) At this point, you’ll bring aboard your director (if you haven’t already), your
department heads (like your cinematographer, production designer, editor,
costume designer, casting director,etc.)
4) At this stage, the director with the hired stuff will brainstorm. Staff is focused
on identifying what they will need in order to accomplish the director’s vision.
They meet regularly and communicate their needs to the line producer so that the
budget can be revised.
It would be great if a storyboard was produced during creative planning.Blocks are
transformed into pictures, it usually consists a list of shots during each scene as
well.
5) It is the entire team’s responsibility to help the line producer find the balance
between creative, budgetary and logistical decisions. It is necessary to revise the
production schedule and production budget to ensure everything is right. When
fine-tuning your shooting schedule.
6) It would be the best option, if all documentary and information were kept as a
secret, so secure everything.
7) The most important things in the film are actors. Departments will fill ranks
with an additional crew, and the casting director will bring in auditions. Now’s
when you sign union agreements and contracts so you can employ union members
on your production. Your production coordinatorwill be kept busy sorting
through the paperwork load.
8) Finally, it is the time of final preparations. Everything is updated, it is time for
cameras to roll. The last thing is sending out call sheets. This document lets your
talent and crew know when they should be on-set, and what the schedule is for the
day.
Finance
Obviously, if you want to produce your own movie, TV series etc., first you need the budget. It is
the important part of the pre-production process. Every production company necessarily assesses
the financial vialability of the proposed production. There are more than one possible ways to
finance the project:
a) Self-financed – this term means when a person is financing an enterprise's spending
from internal (own) sources,and not from external sources.
Advantages: Whole production belongs to the person, who put the money into it. This
person can plan everything; nobody can change anything without that person’s
permission (more freedom is given). It is more flexible as well. Private financing can
enhance a firm’s capital structure, save on costs.
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Disadvantages: That person will not get anything in return, no profit at all, if the
production is unsuccessful.
Reference: https://en.wikipedia.org/wiki/Internal_financing
EXAMPLE: In 2013 the infamous film production company called “Red Guerilla Films”
for just over £10,000 using two professional cameras, self-financed film called “Who
Needs Enemies”. It was a little controversial, because the film could be seen in more
than a dozen cinemas across the UK with that extremely low budget.
(http://www.bbc.co.uk/news/entertainment-arts-25100758)
b) Employer-financed –The employer gives the money to the client, but the customer is
provided by the rules, that have been set by that proprietor, for example, the employer
wants interests from money earned on the film.
Advantages: You do not have to put your money into production, because the
employer gives it.
Disadvantages: Despite given money, the customer will probably have loss as well.
That person has to give something in return to the employer.
c) c) Client-financed – this method is opposite to the employer financing. The client
gives money to the production company, but the company has also given the terms
and conditions.
Advantages: The Company does not have to worry about money and borrow it from
somebody else or put their own money into the project.
Disadvantages: The Company will give something back, people cannot work with their
own procedures, and they will do everything with rules given by the client.
d) Crowd Funding – The companies get money from other people. In this case, the
project is financed by a large number of small, one-time payments made by those
interested in the project. Everything usually happens through the internet. The crowd
is informed about the project. This method has been disseminated via the internet.
Advantages: Company do not worry about the cash, people in the company team get it
from the other, large group of people.
Disadvantages: The process of getting enough money can be very long and dangerous.
Reference: https://en.wikipedia.org/wiki/Crowdfunding
EXAMPLE: Film production recorded a lot of films and invested money from
crowdfunding. For example “Veronica Mars”, “Iron Sky”, “Inocente” and many more.
Everyone may find a lot of websites to get money by crowd funding for example
crowdfunder.co.uk or creativelive.com.
e) Public Finance sources – the public finance it is the finance usually given by the
government. The institution imposes on citizens more expenditures in the form of
taxes, money creation, government borrowing, non-tax revenue.The most modern is
tax.
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Advantages: The production team do not have to worry about the money as much,
because they get some part from the government. The scale of funding available from
public financing is its main advantage.
Disadvantages: Public funding causes biggerproblems, arguments between political
parties. Taxes that are paid by citizens do not go only to public finance, but they also
support parties and candidate’s power.
Reference: https://aceproject.org/ace-en/topics/pc/pca/pca02/pca02a/pca02a5
EXAMPLES: TV license fees support BBC and Channel 4. 20% of UK films shot 2009-13
received some form of public funding. The single largest UK public funder is the
taxman; in the tax year 2012/13 HMRC (Her Majesty's Revenue and Customs) paid out
ÂŁ206 million to British feature films.
(https://stephenfollows.com/are-films-with-public-funding-any-good/)
Logistics
A key term during the production process is logistics. It is everything about planning,
coordination of the details of a business or other operation and implementation. This
relationship, between production and movement, aims in promoting time, cost and quality; in
this way, the logistical process prospers by meeting deadlines and regulatory requirements.
Determining the time at which all equipment and crew are going to be at the place of filming.
Before shooting the movie, the filming crew have the logistics set out and ready to go in terms of
how and where they going to fit all their time and money. Everything is concluded in the special
schedule produced by the personnel. In the movement plan should be included the following
factors:
ď‚· Locations
ď‚· Scene changes
ď‚· Actor clothing
ď‚· Production details
ď‚· Props
ď‚· Actors
ď‚· Technical aspects
ď‚· Cast call
ď‚· Crew call
ď‚· Shoot type (day shoot/night shoot)
ď‚· Time constraints, I.E Breakfast, Lunch Dinnerand more importantly daylight hours etc.
Unfortunately, there will always be a small mistake, which may cause many difficulties. The most
obvious obstacle is transport. For example, if the production company have equipment from the
United States, but the film is made in the United Kingdom; so, the thing is that transport can
make a big difference in this case and company is forced to pay more. There are five methods of
transport:
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ď‚· Air
Advantages: The safest option of transport, the best option to transfer sensitive products.
Disadvantages: It is complicated to transport items from the airport to appointed location.
Compared to the other options of transport it is the most expensive one. Heavy items
cannot be carried.
ď‚· Water
Advantages: Method is known as a low price one, a lot of equipment may be carried in one
time.
Disadvantages: Transporters are not well equipped, time-consuming.
ď‚· Rail
Advantages: A lot of stuff can be taken in one go, safe method
Disadvantages: Delays are possible to occur; the big amount of money needs to be
invested in this kind of transport.
ď‚· Road
Advantages: It is cheap
Disadvantages: Space is limited and can be slow.
Another trouble is caused by deadlines. There are plenty of external factors that will make the
equipment or the actors come too late or too early – it is also an issue because everything is
already planned and the company do not know where to store it all. The crew do not have any
impact on a transport and are not able to predict what may happen during the dispatch. There is
also the big possibility the equipment would be stolen on its way if it was not properly guarded or
actors would harm themselves so badly that it had a huge impact on their acting, so another issue
may be due to security and safety.
Requirements of finance
VIDEO AND FILM EQUIPMENT FINANCING
There are bunches of corporations which support film production companies with the provision
of equipment. Simple cameras and microphones are not enough to produce films on a global
scale. Companies must afford the best, professional equipment, which is precise and contains the
most up-to-date systems. However, it is not cheap and usually, help is necessary. Overall when
comes to the low budget media production, approximately ÂŁ3.8 million goes for all that stuff. In
comparison to the high budget media production, in 2007 the average cost to produce a major
studio movie was around ÂŁ50 million. Nevertheless, the production costs do not cover
distribution and marketing, which was another ÂŁ26.4 million or so, on average, in 2007, bringing
the total cost to produce and market a major movie right at ÂŁ74 million. Luckily, people create
companies that give a helping hand. For example, there is a company called WB FINANCIAL and
is located in the United States. They finance and lease options for video and film equipment of all
kinds, if you want to work with them and use their services, you have to apply firstly. “WB
FINANCIAL offers unbeatable finance options for video production professionals looking to acquire
and upgrade gear. Video production equipment is constantly evolving and WB FINANCIAL’s video
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equipment leasing options give businesses and freelancers across the United States the most
competitive financing terms available. Industry professionals can qualify for business equipment
financing, rather than depend on costly personal loans and equity lines-of-credit.” The above
quotation comes from the company website and includes promised service. Rich film production
companies are able to afford all this stuff with the money earned on previous film productions.
However, the producer still has to take responsibility for hired equipment and the best idea would
be to pick the insurance that most suits the producer. Below is listed equipment that is necessary
to shoot the film:
ď‚· Cameras, lenses
ď‚· Microphones, boom poles, radio mics
ď‚· Lightning equipment
ď‚· Tracking vehicles and low loaders
ď‚· Stunt equipment
ď‚· Editing equipment
CREW FINANCING
As well as in terms of equipment, there are established corporations that hire a crew also if
support is needed; they provide the producer with financing. Businesses can offer cash to film and
television productions when it is needed – during production. “We have long-standing
relationships with major studios, top producers and production companies in the industry. These
industry giants — and a steadily growing number of prestigious independent companies” Quote
comes from a Canadian company called Cast & Crew. If one of the companies encourages you to
do business, just contact them through phone, email or website and ask for details.
It is very important to employ people who are going to meet the requirements, but sometimes the
budget does not allow to afford it. Everything is more vital, when those you find will use their
talents to the full to make your production a success. In a film crew, each person has his 0wn
responsibilities:
ď‚· Production
The main role of the person who deals with the overall production is to ensure that a
production runs smoothly and that all the key elements fit into place and happen when
they are supposed to.
ď‚· Location
The location manager makes sure that correct location is found, all documents related to
the place are completed and approved and secured; all the equipment and personnel are
where they should be, when they should be; in conclusion, that person also handles
logistic stuff.
ď‚· Camera
A director of photography is responsible for all the camera-related members and converts
director’s guidance into the footage. The team often consists of a focus puller, who keeps
the shot in focus, an assistant who actually operates the camera and a clapper loader, who
inserts the film.
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ď‚· Characterisation
Professional makeup artists, hairdressers are hired to make sure the actors look like their
characters. Make-up artistry can also on occasion be expected to cross the divide between
enhancement and special effects.
ď‚· Costumes
The costume department consists of four parts: those who design the garments, those who
make the garments, those who procure the materials and clothing, and those who
maintain the costumes.
ď‚· Production sound
The staff makes sure that equipment responsible for sound works properly and it is an
established position, usually, other team members give a helping hand as well.
ď‚· Grips
They are rigging and lighting technicians.
ď‚· Electrical
Person and his assistant who sort out the plan of electrical activity on shoot including
lightning.
ď‚· Visual effects
People who add a pinch of magic and manipulate the images that were not recorded on
the camera.
LOCATION SCOUTING
Location scouting is a vital process in the pre-production stage of filmmaking. Once scriptwriters,
producers or directors have decided what general kind of scenery they require for the various
parts of their work that is shot outside of the studio, the search for a suitable place outside the
studio begins. Location scouts also look for generally spectacular or interesting locations
beforehand, to have a database of locations in case of requests. Suitability of a location to the task
at hand takes into consideration many factors, including:
ď‚· Financial cost to production.
ď‚· Logistic feasibility including but not limited to distance from base of operations or other
locations scheduled.
ď‚· Availability of parking and facilities to keep crew and talents safe and dry at all times.
ď‚· Weather conditions.
ď‚· Permission from location owner and neighbours, local government and law enforcement.
ď‚· Availability of electrical power or feasibility of bringing in generators for lights and
electrical equipment.
A location scout typically takes descriptive, panoramic photographs or videos of location
possibilities. A good location scout will make photos of a location possibility that reflect the
aesthetic goals of the production and will also include visually descriptive, effective photography
and information in his presentation, documenting much more than just what will potentially
appear onscreen.
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Documentary
Before starting film production, each thing must be put onto paper. Human’s brain is not able to
remember all the ideas and information. That is why special templates for filmmakers have been
created:
ď‚· Screenplay
Written work by screenwriters for a film, video game or television program.
ď‚· Documentary script
Script is a written description of what the audience is seeing and hearing.
ď‚· Script breakdown sheet
ď‚· Storyboard
Blocks are transformed into pictures, it usually consists a list of shots (shot list) during
each scene as well.
ď‚· Budget plan
It is a plan of finance spent on film production purposes.
ď‚· Cast and crew list
Includes names of cast and crewmembers and their roles.
ď‚· Time sheet
It is a method for recording the amount of a worker's time spent on each job.
ď‚· Agreements
Protect the rights of your film and are necessary to avoid miscommunication and risk at
every stage from pre-production to distribution.
ď‚· Partnership documents
Written agreement between two or more companies/individuals who join as partners to
form and carry on a film production.
ď‚· Location list, location contract, location release
Document which contains locations in the film, permission of using them, accurate
description, requirements.
ď‚· Music releases
Background music is just as important for the movie as the actors. But you also need
agreements to use the tunes.
ď‚· Insurance forms
It is everything about security of equipment, cast and crewmembers.
Copyright
In the film production, the author will use his own ideas over which he was thinking for a long
time. If the producer wants to improve his ideas, firstly he puts everything in real life to test. Then
he is able to see what can be developed and what he can add to improve the material. Sometimes
it is not enough and the creator needs inspiration, which may be derived from the already created
material. In this case, that person has to be aware of copyrighting (Information is taken from The
Copyright, Designs and Patents Act).
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It is a law that gives the creators of - among others – media products rights to control the ways in
which their material is used around the world. Copyright protects your work and stops others
from using it without your permission. It arises whenever an artist creates his work. Copyright
prevents people from:
ď‚· copying your work
ď‚· distributing copies of it, whether free of charge or for sale
ď‚· renting or lending copies of your work
ď‚· performing, showing or playing your work in public
ď‚· making an adaptation of your work
ď‚· putting it on the internet
Work that expresses an idea may be protected, but not the idea behind it. The copyright law in
the film industry lasts until 75 years after the author dies; then Copyright automatically transfers
to author’s children and grandchildren. When someone is copying someone's work or idea, is
forced to pay high penalties.
For example Roger Dean, an artist who designed cover
artwork for bands including Yes, filed suit against James
Cameron claiming that his own fantasy artwork was
plagiarized in Avatar, asking for ÂŁ38 million pounds in
damages. Ultimately, the court found no basis for the
claim and tossed it out. Cameron also won a ÂŁ1.9 billion
pounds suit from sci-fi writer Bryant Moore who claimed
the film infringed on his copyright. He lost. Writer and
restauranteur Emil Malak said his script Terra Incognita
was so similar that he wanted profits.
Regulations
The pre-production process is also to ensure that the whole production is following the law,
policies and regulations, which control their industry. One of them is copyrighting, and then it
comes to following the health and safety policies and gaining permission from people who may
appear in your work. Another legal requirement for companies is public liability, especially when
in the location the risk of harm is higher than in a studio environment. Commercial companies
will also have a range of other forms of insurance to cover their employees their equipment and
even the products that they are working on. The production company will be forced to do some
careful research about constrains for the media sector that they are working within.
Table of main regulatory bodies in the media sector:
Media sector Regulatory company Responsibilities Website
TV & radio Ofcom The UK government-approved
regulatory and competition
www.ofcom.org.uk
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authority for the broadcasting,
telecommunications and postal
industries of the United Kingdom.
Films British Board of Film
Classification (BBFC)
A non-governmental organization,
founded by the film industry and
responsible for the national
classification and censorship of
films exhibited at cinemas and
video works released on physical
media within the UK. It has a
statutory requirement to classify
videos, DVDs and, to a lesser extent,
some video games under the Video
Recordings Act 1984.
www.bbfc.co.uk
Computer games Pan European Game
Information (PEGI)
Entertainment Software
Rating Board (ESRB)
European video game content
rating system established to help
European consumers make
informed decisions when buying
video games or apps using age
recommendations and content
descriptors.
System used for the classification of
video games into suitability-related
groups. Most of these systems are
associated with and/or sponsored
by a government, and are
sometimes part of the local motion
picture rating system.
www.pegi.info
www.esrb.org
Newspapers &
magazines
Press Complaints
Commission (PCC)
Independent Press
Standards Organisation
(IPSO)
Voluntary regulatory body for
British printed newspapers and
magazines, consisting of
representatives of the major
publishers.
Established on Monday 8
September 2014 following the
windup of the Press Complaints
Commission, which had been the
main industry regulator of the press
in the UK.
www.pcc.org.uk
www.ipso.co.uk
Advertising Advertising Standards
Authority (ASA)
Self-regulatory organization of the
advertising industry in the United
Kingdom. The ASA is a non-
statutory organization and so
cannot interpret or enforce
legislation. However, its code of
advertising practice broadly reflects
legislation in many instances. The
ASA is not funded by the British
government, but by a levy on the
advertising industry.
www.asa.org.uk
Internet World Wide Web
Consortium (W3C)
Main international standards
organization for the World Wide
Web. The consortium is made up of
member organizations that
maintain full-time staff for working
www.w3.org
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together in the development of
standards for the World Wide Web.
The table of some trade unions and associations in the media sector:
Trade association/union Responsibilities Website
Producers’ Alliance for Cinema
and Television (PACT)
The UK trade association for
independent content producers in
feature film, television, animation,
children's and digital media. Pact
campaigns on issues of relevance to its
members, including intellectual
property, diversity, and international
issues.
www.pact.co.uk
National Union of Journalists
(NUJ)
Trade union for journalists in the United
Kingdom and the Republic of Ireland.
www.nuj.org.uk
Broadcasting Entertainment,
Cinematograph and Theatre
Union (BECTU)
It has circa 40,000 members who work in
broadcasting, film, theatre, IT, telecoms,
entertainment, leisure and interactive
media.
www.bectu.org.uk
The Independent Gamers
Developers’ Association (TIGA)
Trade association, which represents the
business and commercial interests of
some video and computer game
developers in the UK and Europe.
www.tiga.org
The Entertainment and Leisure
Software Publishers
Association (ELSPA)
System used for the classification of
video games into suitability-related
groups. Most of these systems are
associated with and/or sponsored by a
government, and are sometimes part of
the local motion picture rating system.
www.elspa.com
The British Interactive Media
Association (BIMA)
Not-for-profit industry body
representing the digital industry in the
United Kingdom. BIMA is a membership
organization primarily made up of digital
agencies. It has offices in England,
Scotland and Wales.
www.bima.co.uk
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The formats of pre-production processes
SCRIPT
Script can be an original piece, or
based on a true story or previously
written piece. Screenplay is a blueprint
for the film it will one day become.
Professionals on the set including the
producer, director, set designerand
actors all translate the screenwriter's
vision using their individual skills.
Since the creation of a film is
ultimately a collaborative piece, the
screenwriter must be aware of each
person's role and as such, the script
should reflect the writer's knowledge
and imagination. Screenwriter must
show what's happening in a story,
rather than tell. The very nature of
screenwriting is based on how to show
a story on a screen, and pivotal
moments can be conveyed through
something as simple as a look on an
actor's face. Let's take a look at what a
screenplay's structure looks like.
In case of “Educating Telford” script would be prepared in terms of a series, as it’s made of
episodes. However, it is a reality show, so the characters – pupils, teachers won’t have the proper
dialogues in the script, except the voiceover. Reality shows follow the same storytelling rules as
scripted material, but while scripted writers create plot points and characters from their
imaginations, reality writers produce them by manipulating footage. The screenplay in this case
includes the location, time and the main themes about the episode.
STORYBOARD
Storyboard is a graphic organizer in the form of illustrations or images displayed in sequence for
the purpose of pre-visualizing a motion picture, animation, motion graphic or interactive media
sequence. A detailed description of the plots, is helpful in scheduling accurately the whole
project, and an easy method in which meeting successfully all requirements. It was improved by
Walt Disney in 1930 and film makers still use this form in pre-production process. The production
can plan the movie in advance by designing the storyboard. In this step, things like type of camera
shot, angle, and blocking of characters are decided.
PAGE 13
Advantage of using storyboards is that it allows the user to experiment with changes in the
storyline to evoke stronger reaction or interest. Flashbacks, for instance, are often the result of
sorting storyboards out of chronological orderto help build suspense and interest.
Storyboards are created in a multiple step process. They can be created by hand drawing or
digitally on a computer. The first step is to create or download a storyboard template, if the
filmmaker has decided to draw a shooting board by himself. If a director or producer wishes more
detailed and elaborate storyboard images, they hire professional storyboard artists.
One page of storyboard equal one minute on the screen and includes:
ď‚· Duration
ď‚· Shot type
ď‚· Scene descriptions
ď‚· Notes about location
ď‚· Dialogue
ď‚· Sound effects
ď‚· Plot
ď‚· Transitions
The functions of pre-production processes
PROCEDURE
After establishing which key aspects of pre-production are important to particular production,
planning the production in more detail and beginning to prepare the appropriate documentation
can begin. The specific pre-production processes and procedures that are followed, will be
determined by the particular planned production. However, whatever your production is, you
should ensure that you cover all of the following key areas:
ď‚· Identify finance, personnel and resources that are required and are available to you and
your production team.
ď‚· Prepare a budget.
ď‚· Book personnel and resources.
ď‚· Prepare a detailed production schedule.
ď‚· Identify relevant health and safety issues, risk to the project and any legal issues.
A production schedule is a planning document, which contains all of the information needed for a
particular production. It is referred to and monitored throughout the production stages and
shows the production team where they are against the planned schedule and what resources and
personnel they need to have in place for the next part of the process.
It is an important document to include in final portfolio and it is necessary to ensure that it is
detailed and comprehensive. A production schedule should contain the following key elements:
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ď‚· Details of the original proposal.
ď‚· Key dates as agreed with the client for the different stages of pre-production, production
and postproduction, together with a final completion date.
ď‚· Details of production equipment required and where it is being sourced from
ď‚· Location details and any transport required.
ď‚· Full details of the crew, talent and other personnel with contact details.
ď‚· Any props and other materials and resources required.
Crew, talent and personnel are given the special document called call sheet. It contains details
about the specific plan and resources needed for a single day of production. Call sheet is required
for each day of production so that everybody is clear who is needed where and what they need to
do.
The completed pre-production work should provide a secure framework for the production to be
undertaken, but the production process will still need careful management if it is to produce a
successful final product. You will need to keep a careful eye on the finance as the production
unfolds and ensure that the different elements such as crew, talent, personnel, equipment and
resources all come together in the right way, at the right time and in the right place. The creative
process is a complex one and the logistics can be difficult to control at times, but this is one
reason why the pre-production planning is so important.
PROJECT MANAGEMENT
Clear communication and good organizational skills are perhaps the two most important aspects
to successful production management. The filmmaking team should ensure that all decisions are
noted and any action points for individuals are clearly written up so that everyone knows exactly
what is expected of them. In addition, all of the meetings and briefings are fully documented and
recorded, also all the relevant paperwork and documentation is kept up to date.
DOCUMENTARY
The pre-production documentation vary depends on which production filmmakers are working
on and will form an important part of completed portfolio. For example, during planning, a
storyboard and script will be the main source of ideas and developing them. As plans come
together and before whole production process starts by itself, it is compulsory to produce a
detailed production schedule.This document keeps the whole filmmaking team organized, it
includes all the plans and how everyone is going to fulfill his responsibilities. This schedule is the
plan that is a main key to go through with during the production stage. It is very helpful to keep
track and what is the next step.
Furthermore, it is necessary to make the risk assessments and to consider relevant health and
safety issues and have a contingency plan. The contingency plan should cover all aspects of the
production including personnel, equipment and locations.
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The purposes of pre-production documentation
ď‚· Record keeping
Some businesses do not respect certain policies and procedures, because there is not an
actual system which controls the management of recorded information. Therefore, some
records get store for an extended time, or misplaced, which lead to penalties for non-
compliance with recordkeeping regulations, furthermore risk a public-relations nightmare
and fail to protect mission-critical information from harm.
ď‚· Administrative requirements
An area which controls how funds are managed, either for financial accountability,
reporting, equipment management, or retention of records.
ď‚· Auditing compliance
When the authorities or agencies takes place in declaring that the final product applies to
the terms of the agreement, rules and regulations have all been respected correctly.
ď‚· Sharing of information
Content sharing is viewed as confidential, until the producer takes the will of sharing a
product with the public domain, though it is still protected by the copyright policy.
ď‚· Relevant parties
Whoever works in a business, which purpose is to create a product, must be an expert to
carry valuable skills, which will fulfil the requirements.
References:
BTEC Level 3 National Creative Media ProductionStudent Book Unit 1
https://www.financialwb.com/equipment-leasing/video-film/
https://jakehumblesyr3.wordpress.com/2012/03/27/logistics-location-and-call-sheets/
http://www.dictionary.com/browse/logistics
http://www.morethanshipping.com/the-5-biggest-problems-of-global-logistics/
http://www.theknowledgeonline.com/pages/equipment-hire
http://www.theknowledgeonline.com/pages/film-crew
https://www.quora.com/How-much-does-it-cost-to-rent-film-equipment
http://www.castandcrew.com/introduction/about-us/
https://www.singlegrain.com/video-marketing/20-pre-production-steps-to-video-conte
https://blog.filestage.io/free-templates-filmmakers-part-1-pre-production/
https://www.copyrightservice.co.uk/copyright/p01_uk_copyright_law
https://www.gov.uk/copyright
www.wikipedia.com
https://www.writersstore.com/how-to-write-a-screenplay-a-guide-to-scriptwriting/
https://en.wikipedia.org/wiki/Storyboard#Usage
https://www.serif.com/appresources/MPX5/Tutorials/en-gb/tutorials/basics_storyboarding.htm
https://definedterm.com/administrative_requirements

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Banaszak aleksandra (1)

  • 1. Educating Telford PRE-PRODUCTION PORTFOLIO Aleksandra Banaszak | Digital Media | 04/12/2017
  • 2. PAGE 1 Introduction Each film production consists of three main stages: In this essay, I would like to focus on the first step of the filmmaking process. What this term really means? It is a prelaminar development of a movie production, the most important part; in this moment, all the magic happens. Pre-production is literally the whole thing before everything is recorded on the stage. Sorting out the main stuff like crew, location, equipment, signing up the papers, planning and a logistic phase of a video project. Pre-production in film and television involves eight stages: https://www.studiobinder.com/blog/the-complete-pre-production-process/ 1) First of all, you need to consider will the film be produced out of a pre-existing production company, will you form a separate corporate entity for it, this is a first thing to set up. The film production is a simple business, once you have a business entry, you can open a bank account, deposit the production funds,retain a lawyer to oversee production legal, and hire your team. 2) The next step is to make a production budget and production schedule. Smaller studios at this stage hire line producer/production managers.They help to improve the schedule and budget sheet. Once this is done, you will know what you can afford, and will be free to move forward with additional hiring. In the schedule, you include the number of scenes per day; one page is equal one minute of screen time. Post- production Production Pre- production
  • 3. PAGE 2 The following step is to produce script breakdown sheets and mark production elements (cast members, props, extras, stunts, etc.) In the budget, you assign the money amount for each of script elements. 3) At this point, you’ll bring aboard your director (if you haven’t already), your department heads (like your cinematographer, production designer, editor, costume designer, casting director,etc.) 4) At this stage, the director with the hired stuff will brainstorm. Staff is focused on identifying what they will need in order to accomplish the director’s vision. They meet regularly and communicate their needs to the line producer so that the budget can be revised. It would be great if a storyboard was produced during creative planning.Blocks are transformed into pictures, it usually consists a list of shots during each scene as well. 5) It is the entire team’s responsibility to help the line producer find the balance between creative, budgetary and logistical decisions. It is necessary to revise the production schedule and production budget to ensure everything is right. When fine-tuning your shooting schedule. 6) It would be the best option, if all documentary and information were kept as a secret, so secure everything. 7) The most important things in the film are actors. Departments will fill ranks with an additional crew, and the casting director will bring in auditions. Now’s when you sign union agreements and contracts so you can employ union members on your production. Your production coordinatorwill be kept busy sorting through the paperwork load. 8) Finally, it is the time of final preparations. Everything is updated, it is time for cameras to roll. The last thing is sending out call sheets. This document lets your talent and crew know when they should be on-set, and what the schedule is for the day. Finance Obviously, if you want to produce your own movie, TV series etc., first you need the budget. It is the important part of the pre-production process. Every production company necessarily assesses the financial vialability of the proposed production. There are more than one possible ways to finance the project: a) Self-financed – this term means when a person is financing an enterprise's spending from internal (own) sources,and not from external sources. Advantages: Whole production belongs to the person, who put the money into it. This person can plan everything; nobody can change anything without that person’s permission (more freedom is given). It is more flexible as well. Private financing can enhance a firm’s capital structure, save on costs.
  • 4. PAGE 3 Disadvantages: That person will not get anything in return, no profit at all, if the production is unsuccessful. Reference: https://en.wikipedia.org/wiki/Internal_financing EXAMPLE: In 2013 the infamous film production company called “Red Guerilla Films” for just over ÂŁ10,000 using two professional cameras, self-financed film called “Who Needs Enemies”. It was a little controversial, because the film could be seen in more than a dozen cinemas across the UK with that extremely low budget. (http://www.bbc.co.uk/news/entertainment-arts-25100758) b) Employer-financed –The employer gives the money to the client, but the customer is provided by the rules, that have been set by that proprietor, for example, the employer wants interests from money earned on the film. Advantages: You do not have to put your money into production, because the employer gives it. Disadvantages: Despite given money, the customer will probably have loss as well. That person has to give something in return to the employer. c) c) Client-financed – this method is opposite to the employer financing. The client gives money to the production company, but the company has also given the terms and conditions. Advantages: The Company does not have to worry about money and borrow it from somebody else or put their own money into the project. Disadvantages: The Company will give something back, people cannot work with their own procedures, and they will do everything with rules given by the client. d) Crowd Funding – The companies get money from other people. In this case, the project is financed by a large number of small, one-time payments made by those interested in the project. Everything usually happens through the internet. The crowd is informed about the project. This method has been disseminated via the internet. Advantages: Company do not worry about the cash, people in the company team get it from the other, large group of people. Disadvantages: The process of getting enough money can be very long and dangerous. Reference: https://en.wikipedia.org/wiki/Crowdfunding EXAMPLE: Film production recorded a lot of films and invested money from crowdfunding. For example “Veronica Mars”, “Iron Sky”, “Inocente” and many more. Everyone may find a lot of websites to get money by crowd funding for example crowdfunder.co.uk or creativelive.com. e) Public Finance sources – the public finance it is the finance usually given by the government. The institution imposes on citizens more expenditures in the form of taxes, money creation, government borrowing, non-tax revenue.The most modern is tax.
  • 5. PAGE 4 Advantages: The production team do not have to worry about the money as much, because they get some part from the government. The scale of funding available from public financing is its main advantage. Disadvantages: Public funding causes biggerproblems, arguments between political parties. Taxes that are paid by citizens do not go only to public finance, but they also support parties and candidate’s power. Reference: https://aceproject.org/ace-en/topics/pc/pca/pca02/pca02a/pca02a5 EXAMPLES: TV license fees support BBC and Channel 4. 20% of UK films shot 2009-13 received some form of public funding. The single largest UK public funder is the taxman; in the tax year 2012/13 HMRC (Her Majesty's Revenue and Customs) paid out ÂŁ206 million to British feature films. (https://stephenfollows.com/are-films-with-public-funding-any-good/) Logistics A key term during the production process is logistics. It is everything about planning, coordination of the details of a business or other operation and implementation. This relationship, between production and movement, aims in promoting time, cost and quality; in this way, the logistical process prospers by meeting deadlines and regulatory requirements. Determining the time at which all equipment and crew are going to be at the place of filming. Before shooting the movie, the filming crew have the logistics set out and ready to go in terms of how and where they going to fit all their time and money. Everything is concluded in the special schedule produced by the personnel. In the movement plan should be included the following factors: ď‚· Locations ď‚· Scene changes ď‚· Actor clothing ď‚· Production details ď‚· Props ď‚· Actors ď‚· Technical aspects ď‚· Cast call ď‚· Crew call ď‚· Shoot type (day shoot/night shoot) ď‚· Time constraints, I.E Breakfast, Lunch Dinnerand more importantly daylight hours etc. Unfortunately, there will always be a small mistake, which may cause many difficulties. The most obvious obstacle is transport. For example, if the production company have equipment from the United States, but the film is made in the United Kingdom; so, the thing is that transport can make a big difference in this case and company is forced to pay more. There are five methods of transport:
  • 6. PAGE 5 ď‚· Air Advantages: The safest option of transport, the best option to transfer sensitive products. Disadvantages: It is complicated to transport items from the airport to appointed location. Compared to the other options of transport it is the most expensive one. Heavy items cannot be carried. ď‚· Water Advantages: Method is known as a low price one, a lot of equipment may be carried in one time. Disadvantages: Transporters are not well equipped, time-consuming. ď‚· Rail Advantages: A lot of stuff can be taken in one go, safe method Disadvantages: Delays are possible to occur; the big amount of money needs to be invested in this kind of transport. ď‚· Road Advantages: It is cheap Disadvantages: Space is limited and can be slow. Another trouble is caused by deadlines. There are plenty of external factors that will make the equipment or the actors come too late or too early – it is also an issue because everything is already planned and the company do not know where to store it all. The crew do not have any impact on a transport and are not able to predict what may happen during the dispatch. There is also the big possibility the equipment would be stolen on its way if it was not properly guarded or actors would harm themselves so badly that it had a huge impact on their acting, so another issue may be due to security and safety. Requirements of finance VIDEO AND FILM EQUIPMENT FINANCING There are bunches of corporations which support film production companies with the provision of equipment. Simple cameras and microphones are not enough to produce films on a global scale. Companies must afford the best, professional equipment, which is precise and contains the most up-to-date systems. However, it is not cheap and usually, help is necessary. Overall when comes to the low budget media production, approximately ÂŁ3.8 million goes for all that stuff. In comparison to the high budget media production, in 2007 the average cost to produce a major studio movie was around ÂŁ50 million. Nevertheless, the production costs do not cover distribution and marketing, which was another ÂŁ26.4 million or so, on average, in 2007, bringing the total cost to produce and market a major movie right at ÂŁ74 million. Luckily, people create companies that give a helping hand. For example, there is a company called WB FINANCIAL and is located in the United States. They finance and lease options for video and film equipment of all kinds, if you want to work with them and use their services, you have to apply firstly. “WB FINANCIAL offers unbeatable finance options for video production professionals looking to acquire and upgrade gear. Video production equipment is constantly evolving and WB FINANCIAL’s video
  • 7. PAGE 6 equipment leasing options give businesses and freelancers across the United States the most competitive financing terms available. Industry professionals can qualify for business equipment financing, rather than depend on costly personal loans and equity lines-of-credit.” The above quotation comes from the company website and includes promised service. Rich film production companies are able to afford all this stuff with the money earned on previous film productions. However, the producer still has to take responsibility for hired equipment and the best idea would be to pick the insurance that most suits the producer. Below is listed equipment that is necessary to shoot the film: ď‚· Cameras, lenses ď‚· Microphones, boom poles, radio mics ď‚· Lightning equipment ď‚· Tracking vehicles and low loaders ď‚· Stunt equipment ď‚· Editing equipment CREW FINANCING As well as in terms of equipment, there are established corporations that hire a crew also if support is needed; they provide the producer with financing. Businesses can offer cash to film and television productions when it is needed – during production. “We have long-standing relationships with major studios, top producers and production companies in the industry. These industry giants — and a steadily growing number of prestigious independent companies” Quote comes from a Canadian company called Cast & Crew. If one of the companies encourages you to do business, just contact them through phone, email or website and ask for details. It is very important to employ people who are going to meet the requirements, but sometimes the budget does not allow to afford it. Everything is more vital, when those you find will use their talents to the full to make your production a success. In a film crew, each person has his 0wn responsibilities: ď‚· Production The main role of the person who deals with the overall production is to ensure that a production runs smoothly and that all the key elements fit into place and happen when they are supposed to. ď‚· Location The location manager makes sure that correct location is found, all documents related to the place are completed and approved and secured; all the equipment and personnel are where they should be, when they should be; in conclusion, that person also handles logistic stuff. ď‚· Camera A director of photography is responsible for all the camera-related members and converts director’s guidance into the footage. The team often consists of a focus puller, who keeps the shot in focus, an assistant who actually operates the camera and a clapper loader, who inserts the film.
  • 8. PAGE 7 ď‚· Characterisation Professional makeup artists, hairdressers are hired to make sure the actors look like their characters. Make-up artistry can also on occasion be expected to cross the divide between enhancement and special effects. ď‚· Costumes The costume department consists of four parts: those who design the garments, those who make the garments, those who procure the materials and clothing, and those who maintain the costumes. ď‚· Production sound The staff makes sure that equipment responsible for sound works properly and it is an established position, usually, other team members give a helping hand as well. ď‚· Grips They are rigging and lighting technicians. ď‚· Electrical Person and his assistant who sort out the plan of electrical activity on shoot including lightning. ď‚· Visual effects People who add a pinch of magic and manipulate the images that were not recorded on the camera. LOCATION SCOUTING Location scouting is a vital process in the pre-production stage of filmmaking. Once scriptwriters, producers or directors have decided what general kind of scenery they require for the various parts of their work that is shot outside of the studio, the search for a suitable place outside the studio begins. Location scouts also look for generally spectacular or interesting locations beforehand, to have a database of locations in case of requests. Suitability of a location to the task at hand takes into consideration many factors, including: ď‚· Financial cost to production. ď‚· Logistic feasibility including but not limited to distance from base of operations or other locations scheduled. ď‚· Availability of parking and facilities to keep crew and talents safe and dry at all times. ď‚· Weather conditions. ď‚· Permission from location owner and neighbours, local government and law enforcement. ď‚· Availability of electrical power or feasibility of bringing in generators for lights and electrical equipment. A location scout typically takes descriptive, panoramic photographs or videos of location possibilities. A good location scout will make photos of a location possibility that reflect the aesthetic goals of the production and will also include visually descriptive, effective photography and information in his presentation, documenting much more than just what will potentially appear onscreen.
  • 9. PAGE 8 Documentary Before starting film production, each thing must be put onto paper. Human’s brain is not able to remember all the ideas and information. That is why special templates for filmmakers have been created: ď‚· Screenplay Written work by screenwriters for a film, video game or television program. ď‚· Documentary script Script is a written description of what the audience is seeing and hearing. ď‚· Script breakdown sheet ď‚· Storyboard Blocks are transformed into pictures, it usually consists a list of shots (shot list) during each scene as well. ď‚· Budget plan It is a plan of finance spent on film production purposes. ď‚· Cast and crew list Includes names of cast and crewmembers and their roles. ď‚· Time sheet It is a method for recording the amount of a worker's time spent on each job. ď‚· Agreements Protect the rights of your film and are necessary to avoid miscommunication and risk at every stage from pre-production to distribution. ď‚· Partnership documents Written agreement between two or more companies/individuals who join as partners to form and carry on a film production. ď‚· Location list, location contract, location release Document which contains locations in the film, permission of using them, accurate description, requirements. ď‚· Music releases Background music is just as important for the movie as the actors. But you also need agreements to use the tunes. ď‚· Insurance forms It is everything about security of equipment, cast and crewmembers. Copyright In the film production, the author will use his own ideas over which he was thinking for a long time. If the producer wants to improve his ideas, firstly he puts everything in real life to test. Then he is able to see what can be developed and what he can add to improve the material. Sometimes it is not enough and the creator needs inspiration, which may be derived from the already created material. In this case, that person has to be aware of copyrighting (Information is taken from The Copyright, Designs and Patents Act).
  • 10. PAGE 9 It is a law that gives the creators of - among others – media products rights to control the ways in which their material is used around the world. Copyright protects your work and stops others from using it without your permission. It arises whenever an artist creates his work. Copyright prevents people from: ď‚· copying your work ď‚· distributing copies of it, whether free of charge or for sale ď‚· renting or lending copies of your work ď‚· performing, showing or playing your work in public ď‚· making an adaptation of your work ď‚· putting it on the internet Work that expresses an idea may be protected, but not the idea behind it. The copyright law in the film industry lasts until 75 years after the author dies; then Copyright automatically transfers to author’s children and grandchildren. When someone is copying someone's work or idea, is forced to pay high penalties. For example Roger Dean, an artist who designed cover artwork for bands including Yes, filed suit against James Cameron claiming that his own fantasy artwork was plagiarized in Avatar, asking for ÂŁ38 million pounds in damages. Ultimately, the court found no basis for the claim and tossed it out. Cameron also won a ÂŁ1.9 billion pounds suit from sci-fi writer Bryant Moore who claimed the film infringed on his copyright. He lost. Writer and restauranteur Emil Malak said his script Terra Incognita was so similar that he wanted profits. Regulations The pre-production process is also to ensure that the whole production is following the law, policies and regulations, which control their industry. One of them is copyrighting, and then it comes to following the health and safety policies and gaining permission from people who may appear in your work. Another legal requirement for companies is public liability, especially when in the location the risk of harm is higher than in a studio environment. Commercial companies will also have a range of other forms of insurance to cover their employees their equipment and even the products that they are working on. The production company will be forced to do some careful research about constrains for the media sector that they are working within. Table of main regulatory bodies in the media sector: Media sector Regulatory company Responsibilities Website TV & radio Ofcom The UK government-approved regulatory and competition www.ofcom.org.uk
  • 11. PAGE 10 authority for the broadcasting, telecommunications and postal industries of the United Kingdom. Films British Board of Film Classification (BBFC) A non-governmental organization, founded by the film industry and responsible for the national classification and censorship of films exhibited at cinemas and video works released on physical media within the UK. It has a statutory requirement to classify videos, DVDs and, to a lesser extent, some video games under the Video Recordings Act 1984. www.bbfc.co.uk Computer games Pan European Game Information (PEGI) Entertainment Software Rating Board (ESRB) European video game content rating system established to help European consumers make informed decisions when buying video games or apps using age recommendations and content descriptors. System used for the classification of video games into suitability-related groups. Most of these systems are associated with and/or sponsored by a government, and are sometimes part of the local motion picture rating system. www.pegi.info www.esrb.org Newspapers & magazines Press Complaints Commission (PCC) Independent Press Standards Organisation (IPSO) Voluntary regulatory body for British printed newspapers and magazines, consisting of representatives of the major publishers. Established on Monday 8 September 2014 following the windup of the Press Complaints Commission, which had been the main industry regulator of the press in the UK. www.pcc.org.uk www.ipso.co.uk Advertising Advertising Standards Authority (ASA) Self-regulatory organization of the advertising industry in the United Kingdom. The ASA is a non- statutory organization and so cannot interpret or enforce legislation. However, its code of advertising practice broadly reflects legislation in many instances. The ASA is not funded by the British government, but by a levy on the advertising industry. www.asa.org.uk Internet World Wide Web Consortium (W3C) Main international standards organization for the World Wide Web. The consortium is made up of member organizations that maintain full-time staff for working www.w3.org
  • 12. PAGE 11 together in the development of standards for the World Wide Web. The table of some trade unions and associations in the media sector: Trade association/union Responsibilities Website Producers’ Alliance for Cinema and Television (PACT) The UK trade association for independent content producers in feature film, television, animation, children's and digital media. Pact campaigns on issues of relevance to its members, including intellectual property, diversity, and international issues. www.pact.co.uk National Union of Journalists (NUJ) Trade union for journalists in the United Kingdom and the Republic of Ireland. www.nuj.org.uk Broadcasting Entertainment, Cinematograph and Theatre Union (BECTU) It has circa 40,000 members who work in broadcasting, film, theatre, IT, telecoms, entertainment, leisure and interactive media. www.bectu.org.uk The Independent Gamers Developers’ Association (TIGA) Trade association, which represents the business and commercial interests of some video and computer game developers in the UK and Europe. www.tiga.org The Entertainment and Leisure Software Publishers Association (ELSPA) System used for the classification of video games into suitability-related groups. Most of these systems are associated with and/or sponsored by a government, and are sometimes part of the local motion picture rating system. www.elspa.com The British Interactive Media Association (BIMA) Not-for-profit industry body representing the digital industry in the United Kingdom. BIMA is a membership organization primarily made up of digital agencies. It has offices in England, Scotland and Wales. www.bima.co.uk
  • 13. PAGE 12 The formats of pre-production processes SCRIPT Script can be an original piece, or based on a true story or previously written piece. Screenplay is a blueprint for the film it will one day become. Professionals on the set including the producer, director, set designerand actors all translate the screenwriter's vision using their individual skills. Since the creation of a film is ultimately a collaborative piece, the screenwriter must be aware of each person's role and as such, the script should reflect the writer's knowledge and imagination. Screenwriter must show what's happening in a story, rather than tell. The very nature of screenwriting is based on how to show a story on a screen, and pivotal moments can be conveyed through something as simple as a look on an actor's face. Let's take a look at what a screenplay's structure looks like. In case of “Educating Telford” script would be prepared in terms of a series, as it’s made of episodes. However, it is a reality show, so the characters – pupils, teachers won’t have the proper dialogues in the script, except the voiceover. Reality shows follow the same storytelling rules as scripted material, but while scripted writers create plot points and characters from their imaginations, reality writers produce them by manipulating footage. The screenplay in this case includes the location, time and the main themes about the episode. STORYBOARD Storyboard is a graphic organizer in the form of illustrations or images displayed in sequence for the purpose of pre-visualizing a motion picture, animation, motion graphic or interactive media sequence. A detailed description of the plots, is helpful in scheduling accurately the whole project, and an easy method in which meeting successfully all requirements. It was improved by Walt Disney in 1930 and film makers still use this form in pre-production process. The production can plan the movie in advance by designing the storyboard. In this step, things like type of camera shot, angle, and blocking of characters are decided.
  • 14. PAGE 13 Advantage of using storyboards is that it allows the user to experiment with changes in the storyline to evoke stronger reaction or interest. Flashbacks, for instance, are often the result of sorting storyboards out of chronological orderto help build suspense and interest. Storyboards are created in a multiple step process. They can be created by hand drawing or digitally on a computer. The first step is to create or download a storyboard template, if the filmmaker has decided to draw a shooting board by himself. If a director or producer wishes more detailed and elaborate storyboard images, they hire professional storyboard artists. One page of storyboard equal one minute on the screen and includes: ď‚· Duration ď‚· Shot type ď‚· Scene descriptions ď‚· Notes about location ď‚· Dialogue ď‚· Sound effects ď‚· Plot ď‚· Transitions The functions of pre-production processes PROCEDURE After establishing which key aspects of pre-production are important to particular production, planning the production in more detail and beginning to prepare the appropriate documentation can begin. The specific pre-production processes and procedures that are followed, will be determined by the particular planned production. However, whatever your production is, you should ensure that you cover all of the following key areas: ď‚· Identify finance, personnel and resources that are required and are available to you and your production team. ď‚· Prepare a budget. ď‚· Book personnel and resources. ď‚· Prepare a detailed production schedule. ď‚· Identify relevant health and safety issues, risk to the project and any legal issues. A production schedule is a planning document, which contains all of the information needed for a particular production. It is referred to and monitored throughout the production stages and shows the production team where they are against the planned schedule and what resources and personnel they need to have in place for the next part of the process. It is an important document to include in final portfolio and it is necessary to ensure that it is detailed and comprehensive. A production schedule should contain the following key elements:
  • 15. PAGE 14 ď‚· Details of the original proposal. ď‚· Key dates as agreed with the client for the different stages of pre-production, production and postproduction, together with a final completion date. ď‚· Details of production equipment required and where it is being sourced from ď‚· Location details and any transport required. ď‚· Full details of the crew, talent and other personnel with contact details. ď‚· Any props and other materials and resources required. Crew, talent and personnel are given the special document called call sheet. It contains details about the specific plan and resources needed for a single day of production. Call sheet is required for each day of production so that everybody is clear who is needed where and what they need to do. The completed pre-production work should provide a secure framework for the production to be undertaken, but the production process will still need careful management if it is to produce a successful final product. You will need to keep a careful eye on the finance as the production unfolds and ensure that the different elements such as crew, talent, personnel, equipment and resources all come together in the right way, at the right time and in the right place. The creative process is a complex one and the logistics can be difficult to control at times, but this is one reason why the pre-production planning is so important. PROJECT MANAGEMENT Clear communication and good organizational skills are perhaps the two most important aspects to successful production management. The filmmaking team should ensure that all decisions are noted and any action points for individuals are clearly written up so that everyone knows exactly what is expected of them. In addition, all of the meetings and briefings are fully documented and recorded, also all the relevant paperwork and documentation is kept up to date. DOCUMENTARY The pre-production documentation vary depends on which production filmmakers are working on and will form an important part of completed portfolio. For example, during planning, a storyboard and script will be the main source of ideas and developing them. As plans come together and before whole production process starts by itself, it is compulsory to produce a detailed production schedule.This document keeps the whole filmmaking team organized, it includes all the plans and how everyone is going to fulfill his responsibilities. This schedule is the plan that is a main key to go through with during the production stage. It is very helpful to keep track and what is the next step. Furthermore, it is necessary to make the risk assessments and to consider relevant health and safety issues and have a contingency plan. The contingency plan should cover all aspects of the production including personnel, equipment and locations.
  • 16. PAGE 15 The purposes of pre-production documentation ď‚· Record keeping Some businesses do not respect certain policies and procedures, because there is not an actual system which controls the management of recorded information. Therefore, some records get store for an extended time, or misplaced, which lead to penalties for non- compliance with recordkeeping regulations, furthermore risk a public-relations nightmare and fail to protect mission-critical information from harm. ď‚· Administrative requirements An area which controls how funds are managed, either for financial accountability, reporting, equipment management, or retention of records. ď‚· Auditing compliance When the authorities or agencies takes place in declaring that the final product applies to the terms of the agreement, rules and regulations have all been respected correctly. ď‚· Sharing of information Content sharing is viewed as confidential, until the producer takes the will of sharing a product with the public domain, though it is still protected by the copyright policy. ď‚· Relevant parties Whoever works in a business, which purpose is to create a product, must be an expert to carry valuable skills, which will fulfil the requirements. References: BTEC Level 3 National Creative Media ProductionStudent Book Unit 1 https://www.financialwb.com/equipment-leasing/video-film/ https://jakehumblesyr3.wordpress.com/2012/03/27/logistics-location-and-call-sheets/ http://www.dictionary.com/browse/logistics http://www.morethanshipping.com/the-5-biggest-problems-of-global-logistics/ http://www.theknowledgeonline.com/pages/equipment-hire http://www.theknowledgeonline.com/pages/film-crew https://www.quora.com/How-much-does-it-cost-to-rent-film-equipment http://www.castandcrew.com/introduction/about-us/ https://www.singlegrain.com/video-marketing/20-pre-production-steps-to-video-conte https://blog.filestage.io/free-templates-filmmakers-part-1-pre-production/ https://www.copyrightservice.co.uk/copyright/p01_uk_copyright_law https://www.gov.uk/copyright www.wikipedia.com https://www.writersstore.com/how-to-write-a-screenplay-a-guide-to-scriptwriting/ https://en.wikipedia.org/wiki/Storyboard#Usage https://www.serif.com/appresources/MPX5/Tutorials/en-gb/tutorials/basics_storyboarding.htm https://definedterm.com/administrative_requirements