SlideShare a Scribd company logo

baim_ch02

•Download as PPT, PDF•
•
B
baim08

The document outlines rules for alphabetic filing and indexing of records. It discusses indexing the key units in personal names by surname, given name, and middle initial. For business names, each word is a separate unit indexed as written. Minor words like articles and prepositions are separate units. Punctuation is disregarded. Initials and abbreviations are treated as single units. Cross-referencing is used for unusual names, hyphenated surnames, alternate names, and similar names to aid retrieval.

BusinessTechnology
1 of 28
 
Need for Alphabetic Order ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Filing Rules ,[object Object],[object Object],[object Object]
Indexing ,[object Object]
Coding ,[object Object],[object Object],Personal Name: Jane T. Shank Personal Name Coded: Jane / T. / Shank Business Name Coded: Longshanks / Eatery 2 3 2
Coding Example—Personal Name ,[object Object],[object Object],[object Object],[object Object],[object Object]
Coding Example—Business Name ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Rule 1: Indexing Order of Units ,[object Object],[object Object],[object Object],[object Object],[object Object]
Examples of Rule 1A
Rule 1: Indexing Order of Units ,[object Object],[object Object],[object Object],[object Object]
Examples of Rule 1B
Rule 2: Minor Words and Symbols in Business Names ,[object Object],[object Object],[object Object],[object Object],Continued on next slide
Rule 2: Minor Words and Symbols in Business Names ,[object Object],[object Object],[object Object],Continued from previous slide
Examples of Rule 2
Rule 3: Punctuation and Possessives ,[object Object],[object Object],[object Object]
Examples of Rule 3
Rule 4: Single Letters and Abbreviations ,[object Object],[object Object],[object Object],Continued on next slide
Rule 4: Single Letters and Abbreviations ,[object Object],[object Object],[object Object],[object Object],Continued from previous slide Continued on next slide
Rule 4: Single Letters and Abbreviations ,[object Object],[object Object],[object Object],Continued from previous slide
Examples of Rule 4
Cross Referencing ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Letter with Filing Segment and Cross-Reference Marked
Examples of Cross-Referencing Unusual Personal Names
Examples of Cross-Referencing Hyphenated Surnames
Examples of Cross-Referencing Alternate Names
Examples of Cross-Referencing Similar Names
Examples of Cross-Referencing Compound Business Names
Examples of Cross-Referencing Abbreviations and Acronyms

Recommended

Records management
Records managementRecords management
Records managementreneedyer
 
Ch02 records management
Ch02 records managementCh02 records management
Ch02 records managementxtin101
 
Chapter 04
Chapter 04Chapter 04
Chapter 04
Kristin Harrison
 
Ch04 records management
Ch04 records managementCh04 records management
Ch04 records managementxtin101
 
Ch03 records management
Ch03 records managementCh03 records management
Ch03 records managementxtin101
 
Ch08 records management
Ch08 records managementCh08 records management
Ch08 records managementxtin101
 
Chapter 05
Chapter 05Chapter 05
Chapter 05
Kristin Harrison
 
9781305119215 rm, 10e ch03
9781305119215 rm, 10e ch039781305119215 rm, 10e ch03
9781305119215 rm, 10e ch03
Kristin Harrison
 

Recommended

Records management
Records managementRecords management
Records managementreneedyer
 
Ch02 records management
Ch02 records managementCh02 records management
Ch02 records managementxtin101
 
Chapter 04
Chapter 04Chapter 04
Chapter 04
Kristin Harrison
 
Ch04 records management
Ch04 records managementCh04 records management
Ch04 records managementxtin101
 
Ch03 records management
Ch03 records managementCh03 records management
Ch03 records managementxtin101
 
Ch08 records management
Ch08 records managementCh08 records management
Ch08 records managementxtin101
 
Chapter 05
Chapter 05Chapter 05
Chapter 05
Kristin Harrison
 
9781305119215 rm, 10e ch03
9781305119215 rm, 10e ch039781305119215 rm, 10e ch03
9781305119215 rm, 10e ch03
Kristin Harrison
 
records management
records managementrecords management
records management
Jayne Lastgirl
 
imr504 classification and filing system week 1
imr504 classification and filing system week 1imr504 classification and filing system week 1
imr504 classification and filing system week 1
Ahmad Shahir Mohamed Jalil
 
Filing System
Filing SystemFiling System
Filing System
Pusat Latihan Teknologi Tinggi (Adtec) Taiping
 
imr504 classification and filing system week 4
imr504 classification and filing system week 4imr504 classification and filing system week 4
imr504 classification and filing system week 4
Ahmad Shahir Mohamed Jalil
 
The Importance of Records Management
The Importance of Records ManagementThe Importance of Records Management
The Importance of Records Management
Danique Arthurs
 
Ch07 records management
Ch07 records managementCh07 records management
Ch07 records managementxtin101
 
File And Records Management
File And Records ManagementFile And Records Management
File And Records ManagementOregon Law Practice Management
 
Filing and record keeping
Filing and record keepingFiling and record keeping
Filing and record keepingmahamed_11
 
Effective filing and recording system
Effective filing and recording systemEffective filing and recording system
Effective filing and recording systemPhil Johann Colongon
 
Chapter 6 subject classification operation
Chapter 6 subject classification operationChapter 6 subject classification operation
Chapter 6 subject classification operationAhmad Amir
 
Records Creation And Maintenance
Records Creation And MaintenanceRecords Creation And Maintenance
Records Creation And MaintenanceIIM-Africa
 
Ch01 records management
Ch01 records managementCh01 records management
Ch01 records managementxtin101
 
INTRODUCTION TO RECORDS
INTRODUCTION TO RECORDS INTRODUCTION TO RECORDS
INTRODUCTION TO RECORDS Tanzania Public Service College
 
What Is Records Management
What Is Records ManagementWhat Is Records Management
What Is Records Management
Steve Williams
 
Introduction to Records Management @ UNC-Chapel Hill
Introduction to Records Management @ UNC-Chapel HillIntroduction to Records Management @ UNC-Chapel Hill
Introduction to Records Management @ UNC-Chapel Hill
UNCrecman
 
Ch12 records management
Ch12 records managementCh12 records management
Ch12 records managementxtin101
 
Record Management
Record ManagementRecord Management
Record Management
kelvin mudita
 
Basics of records management
Basics of records managementBasics of records management
Basics of records management
Russell James
 
Effective documents filling system
Effective documents filling systemEffective documents filling system
Effective documents filling system
Gambari Isiaka
 
Staffing and personal management
Staffing and personal managementStaffing and personal management
Staffing and personal management
Dhani Ahmad
 
baim_ch08
baim_ch08baim_ch08
baim_ch08baim08
 
baim_ch09
baim_ch09baim_ch09
baim_ch09baim08
 

More Related Content

What's hot

records management
records managementrecords management
records management
Jayne Lastgirl
 
imr504 classification and filing system week 1
imr504 classification and filing system week 1imr504 classification and filing system week 1
imr504 classification and filing system week 1
Ahmad Shahir Mohamed Jalil
 
Filing System
Filing SystemFiling System
Filing System
Pusat Latihan Teknologi Tinggi (Adtec) Taiping
 
imr504 classification and filing system week 4
imr504 classification and filing system week 4imr504 classification and filing system week 4
imr504 classification and filing system week 4
Ahmad Shahir Mohamed Jalil
 
The Importance of Records Management
The Importance of Records ManagementThe Importance of Records Management
The Importance of Records Management
Danique Arthurs
 
Ch07 records management
Ch07 records managementCh07 records management
Ch07 records managementxtin101
 
Filing and record keeping
Filing and record keepingFiling and record keeping
Filing and record keepingmahamed_11
 
Effective filing and recording system
Effective filing and recording systemEffective filing and recording system
Effective filing and recording systemPhil Johann Colongon
 
Chapter 6 subject classification operation
Chapter 6 subject classification operationChapter 6 subject classification operation
Chapter 6 subject classification operationAhmad Amir
 
Records Creation And Maintenance
Records Creation And MaintenanceRecords Creation And Maintenance
Records Creation And MaintenanceIIM-Africa
 
Ch01 records management
Ch01 records managementCh01 records management
Ch01 records managementxtin101
 
What Is Records Management
What Is Records ManagementWhat Is Records Management
What Is Records Management
Steve Williams
 
Introduction to Records Management @ UNC-Chapel Hill
Introduction to Records Management @ UNC-Chapel HillIntroduction to Records Management @ UNC-Chapel Hill
Introduction to Records Management @ UNC-Chapel Hill
UNCrecman
 
Ch12 records management
Ch12 records managementCh12 records management
Ch12 records managementxtin101
 
Record Management
Record ManagementRecord Management
Record Management
kelvin mudita
 
Basics of records management
Basics of records managementBasics of records management
Basics of records management
Russell James
 
Effective documents filling system
Effective documents filling systemEffective documents filling system
Effective documents filling system
Gambari Isiaka
 
Staffing and personal management
Staffing and personal managementStaffing and personal management
Staffing and personal management
Dhani Ahmad
 

What's hot (20)

records management
records managementrecords management
records management
 
imr504 classification and filing system week 1
imr504 classification and filing system week 1imr504 classification and filing system week 1
imr504 classification and filing system week 1
 
Filing System
Filing SystemFiling System
Filing System
 
imr504 classification and filing system week 4
imr504 classification and filing system week 4imr504 classification and filing system week 4
imr504 classification and filing system week 4
 
The Importance of Records Management
The Importance of Records ManagementThe Importance of Records Management
The Importance of Records Management
 
Ch07 records management
Ch07 records managementCh07 records management
Ch07 records management
 
File And Records Management
File And Records ManagementFile And Records Management
File And Records Management
 
Filing and record keeping
Filing and record keepingFiling and record keeping
Filing and record keeping
 
Effective filing and recording system
Effective filing and recording systemEffective filing and recording system
Effective filing and recording system
 
Chapter 6 subject classification operation
Chapter 6 subject classification operationChapter 6 subject classification operation
Chapter 6 subject classification operation
 
Records Creation And Maintenance
Records Creation And MaintenanceRecords Creation And Maintenance
Records Creation And Maintenance
 
Ch01 records management
Ch01 records managementCh01 records management
Ch01 records management
 
INTRODUCTION TO RECORDS
INTRODUCTION TO RECORDS INTRODUCTION TO RECORDS
INTRODUCTION TO RECORDS
 
What Is Records Management
What Is Records ManagementWhat Is Records Management
What Is Records Management
 
Introduction to Records Management @ UNC-Chapel Hill
Introduction to Records Management @ UNC-Chapel HillIntroduction to Records Management @ UNC-Chapel Hill
Introduction to Records Management @ UNC-Chapel Hill
 
Ch12 records management
Ch12 records managementCh12 records management
Ch12 records management
 
Record Management
Record ManagementRecord Management
Record Management
 
Basics of records management
Basics of records managementBasics of records management
Basics of records management
 
Effective documents filling system
Effective documents filling systemEffective documents filling system
Effective documents filling system
 
Staffing and personal management
Staffing and personal managementStaffing and personal management
Staffing and personal management
 

More from baim08

baim_ch08
baim_ch08baim_ch08
baim_ch08baim08
 
baim_ch09
baim_ch09baim_ch09
baim_ch09baim08
 
baim_ch06
baim_ch06baim_ch06
baim_ch06baim08
 
baim_ch10
baim_ch10baim_ch10
baim_ch10baim08
 
baim_ch05
baim_ch05baim_ch05
baim_ch05baim08
 
baim_ch07
baim_ch07baim_ch07
baim_ch07baim08
 
baim_ch04
baim_ch04baim_ch04
baim_ch04baim08
 
baim_ch03
baim_ch03baim_ch03
baim_ch03baim08
 
baim_ch01
baim_ch01baim_ch01
baim_ch01baim08
 

More from baim08 (9)

baim_ch08
baim_ch08baim_ch08
baim_ch08
 
baim_ch09
baim_ch09baim_ch09
baim_ch09
 
baim_ch06
baim_ch06baim_ch06
baim_ch06
 
baim_ch10
baim_ch10baim_ch10
baim_ch10
 
baim_ch05
baim_ch05baim_ch05
baim_ch05
 
baim_ch07
baim_ch07baim_ch07
baim_ch07
 
baim_ch04
baim_ch04baim_ch04
baim_ch04
 
baim_ch03
baim_ch03baim_ch03
baim_ch03
 
baim_ch01
baim_ch01baim_ch01
baim_ch01
 

Recently uploaded

Sustainability: Balancing the Environment, Equity & Economy
Sustainability: Balancing the Environment, Equity & EconomySustainability: Balancing the Environment, Equity & Economy
Sustainability: Balancing the Environment, Equity & Economy
Operational Excellence Consulting
 
一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理
一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理
一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理
taqyed
 
PriyoShop Celebration Pohela Falgun Mar 20, 2024
PriyoShop Celebration Pohela Falgun Mar 20, 2024PriyoShop Celebration Pohela Falgun Mar 20, 2024
PriyoShop Celebration Pohela Falgun Mar 20, 2024
PriyoShop.com LTD
 
RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...
RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...
RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...
BBPMedia1
 
Project File Report BBA 6th semester.pdf
Project File Report BBA 6th semester.pdfProject File Report BBA 6th semester.pdf
Project File Report BBA 6th semester.pdf
RajPriye
 
The-McKinsey-7S-Framework. strategic management
The-McKinsey-7S-Framework. strategic managementThe-McKinsey-7S-Framework. strategic management
The-McKinsey-7S-Framework. strategic management
Bojamma2
 
20240425_ TJ Communications Credentials_compressed.pdf
20240425_ TJ Communications Credentials_compressed.pdf20240425_ TJ Communications Credentials_compressed.pdf
20240425_ TJ Communications Credentials_compressed.pdf
tjcomstrang
 
Memorandum Of Association Constitution of Company.ppt
Memorandum Of Association Constitution of Company.pptMemorandum Of Association Constitution of Company.ppt
Memorandum Of Association Constitution of Company.ppt
seri bangash
 
Filing Your Delaware Franchise Tax A Detailed Guide
Filing Your Delaware Franchise Tax A Detailed GuideFiling Your Delaware Franchise Tax A Detailed Guide
Filing Your Delaware Franchise Tax A Detailed Guide
YourLegal Accounting
 
The Parable of the Pipeline a book every new businessman or business student ...
The Parable of the Pipeline a book every new businessman or business student ...The Parable of the Pipeline a book every new businessman or business student ...
The Parable of the Pipeline a book every new businessman or business student ...
awaisafdar
 
What are the main advantages of using HR recruiter services.pdf
What are the main advantages of using HR recruiter services.pdfWhat are the main advantages of using HR recruiter services.pdf
What are the main advantages of using HR recruiter services.pdf
HumanResourceDimensi1
 
Cracking the Workplace Discipline Code Main.pptx
Cracking the Workplace Discipline Code Main.pptxCracking the Workplace Discipline Code Main.pptx
Cracking the Workplace Discipline Code Main.pptx
Workforce Group
 
Accpac to QuickBooks Conversion Navigating the Transition with Online Account...
Accpac to QuickBooks Conversion Navigating the Transition with Online Account...Accpac to QuickBooks Conversion Navigating the Transition with Online Account...
Accpac to QuickBooks Conversion Navigating the Transition with Online Account...
PaulBryant58
 
chapter 10 - excise tax of transfer and business taxation
chapter 10 - excise tax of transfer and business taxationchapter 10 - excise tax of transfer and business taxation
chapter 10 - excise tax of transfer and business taxation
AUDIJEAngelo
 
Set off and carry forward of losses and assessment of individuals.pptx
Set off and carry forward of losses and assessment of individuals.pptxSet off and carry forward of losses and assessment of individuals.pptx
Set off and carry forward of losses and assessment of individuals.pptx
HARSHITHV26
 
BeMetals Presentation_May_22_2024 .pdf
BeMetals Presentation_May_22_2024 .pdfBeMetals Presentation_May_22_2024 .pdf
BeMetals Presentation_May_22_2024 .pdf
DerekIwanaka1
 
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...
BBPMedia1
 
Lookback Analysis
Lookback AnalysisLookback Analysis
Lookback Analysis
Safe PaaS
 
Attending a job Interview for B1 and B2 Englsih learners
Attending a job Interview for B1 and B2 Englsih learnersAttending a job Interview for B1 and B2 Englsih learners
Attending a job Interview for B1 and B2 Englsih learners
Erika906060
 
Maksym Vyshnivetskyi: PMO Quality Management (UA)
Maksym Vyshnivetskyi: PMO Quality Management (UA)Maksym Vyshnivetskyi: PMO Quality Management (UA)
Maksym Vyshnivetskyi: PMO Quality Management (UA)
Lviv Startup Club
 

Recently uploaded (20)

Sustainability: Balancing the Environment, Equity & Economy
Sustainability: Balancing the Environment, Equity & EconomySustainability: Balancing the Environment, Equity & Economy
Sustainability: Balancing the Environment, Equity & Economy
 
一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理
一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理
一比一原版加拿大渥太华大学毕业证（uottawa毕业证书）如何办理
 
PriyoShop Celebration Pohela Falgun Mar 20, 2024
PriyoShop Celebration Pohela Falgun Mar 20, 2024PriyoShop Celebration Pohela Falgun Mar 20, 2024
PriyoShop Celebration Pohela Falgun Mar 20, 2024
 
RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...
RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...
RMD24 | Retail media: hoe zet je dit in als je geen AH of Unilever bent? Heid...
 
Project File Report BBA 6th semester.pdf
Project File Report BBA 6th semester.pdfProject File Report BBA 6th semester.pdf
Project File Report BBA 6th semester.pdf
 
The-McKinsey-7S-Framework. strategic management
The-McKinsey-7S-Framework. strategic managementThe-McKinsey-7S-Framework. strategic management
The-McKinsey-7S-Framework. strategic management
 
20240425_ TJ Communications Credentials_compressed.pdf
20240425_ TJ Communications Credentials_compressed.pdf20240425_ TJ Communications Credentials_compressed.pdf
20240425_ TJ Communications Credentials_compressed.pdf
 
Memorandum Of Association Constitution of Company.ppt
Memorandum Of Association Constitution of Company.pptMemorandum Of Association Constitution of Company.ppt
Memorandum Of Association Constitution of Company.ppt
 
Filing Your Delaware Franchise Tax A Detailed Guide
Filing Your Delaware Franchise Tax A Detailed GuideFiling Your Delaware Franchise Tax A Detailed Guide
Filing Your Delaware Franchise Tax A Detailed Guide
 
The Parable of the Pipeline a book every new businessman or business student ...
The Parable of the Pipeline a book every new businessman or business student ...The Parable of the Pipeline a book every new businessman or business student ...
The Parable of the Pipeline a book every new businessman or business student ...
 
What are the main advantages of using HR recruiter services.pdf
What are the main advantages of using HR recruiter services.pdfWhat are the main advantages of using HR recruiter services.pdf
What are the main advantages of using HR recruiter services.pdf
 
Cracking the Workplace Discipline Code Main.pptx
Cracking the Workplace Discipline Code Main.pptxCracking the Workplace Discipline Code Main.pptx
Cracking the Workplace Discipline Code Main.pptx
 
Accpac to QuickBooks Conversion Navigating the Transition with Online Account...
Accpac to QuickBooks Conversion Navigating the Transition with Online Account...Accpac to QuickBooks Conversion Navigating the Transition with Online Account...
Accpac to QuickBooks Conversion Navigating the Transition with Online Account...
 
chapter 10 - excise tax of transfer and business taxation
chapter 10 - excise tax of transfer and business taxationchapter 10 - excise tax of transfer and business taxation
chapter 10 - excise tax of transfer and business taxation
 
Set off and carry forward of losses and assessment of individuals.pptx
Set off and carry forward of losses and assessment of individuals.pptxSet off and carry forward of losses and assessment of individuals.pptx
Set off and carry forward of losses and assessment of individuals.pptx
 
BeMetals Presentation_May_22_2024 .pdf
BeMetals Presentation_May_22_2024 .pdfBeMetals Presentation_May_22_2024 .pdf
BeMetals Presentation_May_22_2024 .pdf
 
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...
 
Lookback Analysis
Lookback AnalysisLookback Analysis
Lookback Analysis
 
Attending a job Interview for B1 and B2 Englsih learners
Attending a job Interview for B1 and B2 Englsih learnersAttending a job Interview for B1 and B2 Englsih learners
Attending a job Interview for B1 and B2 Englsih learners
 
Maksym Vyshnivetskyi: PMO Quality Management (UA)
Maksym Vyshnivetskyi: PMO Quality Management (UA)Maksym Vyshnivetskyi: PMO Quality Management (UA)
Maksym Vyshnivetskyi: PMO Quality Management (UA)
 

baim_ch02