BA and Beyond 19 Sponsor spotlight - RPA process analyses Let's do it the right way

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The right way being for the right reason and context using the right procedure(s) UiPath provides ample of support in sharing methods, tooling and best practices to kick- start the preparation and running of RPA projects. Experience based use of this material augmented with our experience, tools and techniques boils down to our own way. The right way? Relentless focus on the benefit realization within the budget envelope and timing supports the reason for the RPA technology adoption. This in combination with actual and planned other business and IT projects. The benefits we cluster around increased efficiency for individual(s) in specific roles, for the ‘mood’ of a range of individuals (replacing monotone, repetitive, low value-added manipulations killing the ‘mood’ in man-machine context) or pure cash (fast(er) realisation of benefit realisation than using any other possible approach or techniques). Related to the procedure(s) in each of the 3 steps (preparation, build and run) the must have’s and do’s will be clarified as conditions to reach a successful RPA program.

Technology

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28/03/2019
walter.vanherle@bdo.be
walter.vanherle@bdocrossroad.be

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Reference : Lynda Girvan (CMC) WWW.AGILE-ANALYSES.CO.UK
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BDO DIGITIAL - RPA IMPLEMENTATION APPROACH
Project
Start
BUSINESS
CASE
Process Candidate
Identification/
Pre-Analyses/
Analyses
Process
Intelligence
(SWD)
(Rapid Prototyping)
Benefit
Costs
Assessment
DEVELOPMENT
(PROCESS
AUTOMATION)
Detail
Analyses
PDD Coding/Testing
Configuring
Orchestrator
UAT &
Hyper-Care
Execution
Monitoring
(MORE/STOP)
NEW & DECOMMISION
Benefit
Tracking
1st Step 2nd Step 3rd Step 4th Step 5th Step 6th Step
OPERATIONS

7
BDO CROSSROAD RPA BUSINESS CASE METHOD
Identify recurring benefits together with the efforts (costs) to realize them
Benefit/Cost overview first 4
Quarter and next 2 years with cash-
flow and IRR calculation
Business Case overview for the selected candidate
processes based on Efficiency, Mood and Cash
perspective
4
Financial Impact
Templates for
every process
Assessment of the
development cost based on
the assessed complexity
2
Assessment of the candidate
processes, their Complexity-to-
Automate category and the
estimated benefit (€)
1
3

8
Number of screens involved in
a process can be takenas a
Proxy for number of steps
Variations/Scenarios with in the
process (Number of If Else kind of
Rules)
Standard Inputs – Templated inputs, same
formator type of inputs across cases
Image based automation
– VDI/ Remote desktops/
Citrix
Free Texts – Flow of information as
free text (Unstructured informational
flow) with in the process
Type of Applications– Java Applications,
Mainframe applications, SAP, Web based
applications, Dotnet applications, MS
Office .. Etc
Structured Inputs – Machine readable and digital
inputs. Scanned PDF Images/ Free flow texts in
Emails are considered to be unstructured inputs
RPA DEVELOPMENT COMPLEXITY FACTORS DEV EFFORT

9
BUSINESS BENEFIT ANALYSES FOR RPA
MOOD
WORK OFFLOAD
PURE CASH
2
1
2

10
THE VALUE ESTIMATION BUSSINESS € BENEFIT

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