Axpert TradePlus - ERP for Trading and Distribution Business

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Copyrights Agile Labs Pvt Ltd
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Axpert TradePlusTM ERP
Robust | Future Ready | Hassle-Free

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About Agile Labs
 Incorporated in 2001
 350+ Customers
 25% YOY Growth
 Clients across 4 Continents
 1 million Downloads
 20000+ active Users

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Agile Labs’ Portfolio

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AxpertTM Platform
7 Million USD
Investment
14+ Years
of
Innovation
AXPERT
125+ Man
Years of
R&D

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Axpert data synchronization in detail
ADR – Axpert Data Router
helps you to synchronize data
from remote locations that
have unreliable internet.
Each location runs an ADR
that exchanges data with
central server whenever
internet connection is
available
Head
office
Axpert ServicesAxpert
Pages
User data
tables
Transaction
Structures
Location 2 Location 3Location 1
Axpert Data Router
Database server Application server
Staging server
User data tables
Transaction
Structures
Limited Database server
Remote
location 1
Axpert
Data
Router
User data tables
Transaction
Structures
Remote
location 2
Axpert
Data
Router
User data tables
Transaction
Structures
Remote
location 3
Axpert
Data
Router
Tran.
Data
Tran.
Data
Tran.
Data
Data is
stored
in local
DB
Data is moved to staging
server by ADR at remote
location when internet
connection is available
Data is moved from staging server to central
by ADR in central server. Its stored into
central DB after computing and validating as
defined in Transaction structure

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How data exchange works:
App server
Axpert
Services
Axpert
Pages
Database
server
User
datatables
Transaction
Structures
Axpert Data
Exchange
(ADX)
Success Fail
3rd Party App
Axpert user
Transit
Tran.
Data
Tran.
Data
Tran
Data
Is new
data
valid?
Tran.
Data
Tran.
Data
YES
NO
ADX Process
- Keeps monitoring the
Transit folder .
- Process the file and
pushes to the
respective folders
(Success or Failure)
ADX – Axpert Data
exchange
helps you to
exchange data
between Axpert
and 3rd party
applications
Lets understand
how the data
exchange happens
between
3rd party app 
Axpert

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Achievements
with TradePlus
 Improve operational efficiency
 Manage operations spread across multiple locations hassle free
 Optimize logistics and transportation
 Manage ever-changing rules and regulations
 Achieve high inventory visibility
 Streamline procurement
 Enhance order-to-cash cycle
 Manage assets optimally
 Manage workforce effectively
 Streamline finance and accounting
 Gain business insights
 Manage your data effectively
 Better Profits

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3. Sales Management
Trade Plus– Modules
1. Purchase Management
2. Local Purchase Management
- Import
- Logistics
- Costing
- Container Tracking
- Purchase
- GRN/Costing
- Pricing
- Wholesale
- Point of Sale (Retail)
- Provisional Sale
- Promotional Schemes
4. Inventory Management
- Stock Transfers
- Stock Issues / Receipts
- Stock Reconciliation
- GRN (Goods Receipt Note)
- Transfer Inwards
5. Finance Management
- General Ledger (CoA, CC, Budget)
- Sub Ledger Accounting (AR, AP)
- Cash & Bank Accounting
- Financial Statements (TB, P&L and BL)
6. Reports
- Dashboards
- MIS Reports
- Local Purchase

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PURCHASE
•Purchase Requisition
•Performa Invoice
•Purchase Order
•Import GRN
•Landed Cost
•Insurance Claim foe
Shortage
Import
•Purchase Requisition
•Supplier Quotation
•Purchase Order
•Local GRN
Local Purchase
•Service Orders
•Service GRN
Service Order
•Import Purchase Bills
•Local Purchase Bills
•Freight Bill Invoice
•Service Bills
Purchase Bills
•MIS Reports
Purchase
Reports

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Agile
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Price List/ Schemes
•Price List
•Ex. Rate Update
•Default Retail Schemes
•Retail Price Scheme
[Product wise]
•Turnover Incentive
Promotional Schemes
•Free Offers
•Discount Offers
•Invoice Flat Discounts
Wholesale Processing
•Sales Order
•Proforma Invoice
•Mobile Invoice
•Wholesale Invoice
•Provisional Invoice
•Delivery Confirmation
•Turn Over Incentive
POS/ Retail
Processing
•POS Price List
•Retail Invoice
•Sales Closing
Sales Returns/ Debit
•Credit Note
•Debit Note
Reports
•MIS Repots

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L A B SREPORTS

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L A B SINVENTORY
Stock
Receipt/Issues
• Stock Receipt
• Stock Issue
• Item
Fabrication
Stock Transfer
• Depot to Depot
Transfer
• Voyage
Booking
• Transfer
Delivery
• Transfer GIT
• Transfer Inward
Stock
Reconciliation
• Stock Take
Preparation
• Stock
Adjustment
Reports
• MIS Reports

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RFP
Purchase Mgr.
Import Section
Party
Accounts
Create Purchase
Requisition
Proforma
Invoice / PO
Confirm Order
(PO)
Apply for Import
License (PIP)
Enter Shipment
Information against
multiple POs
Send Bill of Lading,
Commercial Invoice and
Certificate of Origin
Expenses (A)
Receive all the documents, update the system and give it to Logistics
Importation Process
Demand
Analysis
Supplier
Issue PIP
number
(BIVAC)
Inspection Agency
Send Freight
Invoice, Pack
list
Carrier
Follow up with Shipping line
and update Shipment Program
Send CNCA
Third Party / Supplier
File Creation – One Sub
ledger will be created against
the shipment number
Advance
Payment (if
any)
L
Accounts Payable (Import Purchase Payable) – Initiate Payment
once the respective documents are received
Freight
Booking
Loading
Schedule
FOB
CIF

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Corporate
Receive Goods at
Station (GRN)
Calculate Landed
Cost & update Stock
Ledger
Shipment Expenses (B)
Pay Custom Duty
Pay Port / Terminal
Charges
Receive CRF
Get
Legalization
Clearing Agent
Logistics Section
Perform GIT Entry
(Program)
Perform Port
Arrival
Accounts Payable - Once receipt received from the Agent update the Accounts Local Freight
Invoice
Accounts
Give docs
to CA
Return Container
Logistics Process
L
Close the file

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Finance Team at
Corporate
Import Section
at Corporate
Logistics Section
at Corporate
Expenses (B) – All the Port,
Terminal, Duty, Local Freight
charges, etc.,
Expenses (A) – Import
Purchase Bills (Payables)
Validate the data flowed to the Landed Cost
Screen and confirm the Cost Rate
Landed Cost Calculation (Actual)
Update the Cost Rate to
the local books by
resaving the GRN
Warehouse / Shop
Receive Goods at
Station (GRN)
GRN information flows
to corporate for
calculating the Landed
Cost
Updates the Cost
Rate to the
Corporate Books

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Finance Team at
Corporate
Cost Group Master
(Pre-Defined)
Validate the data flowed to the Landed Cost
Screen and confirm the Cost Rate
Landed Cost Calculation (Estimated)
Update the Cost Rate to
the local books by
resaving the GRN
Warehouse / Shop
Receive Goods at
Station (GRN)
GRN information flows
to corporate for
calculating the Landed
Cost
Post GRN
[Updates the Cost Rate
to the Corporate Books]
File Creation – One Sub
ledger will be created against
the shipment number
Import Section
at Corporate

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Corporate Office
Discount
Offers
Promotional
Schemes
Price List /
Price Update
Sales Location
Sales
Proforma
Sales
Order
Item Data
Discount
Offers
Promotional
Schemes
Price List /
Price Update
Customer
Master
Customer
Master
Add Customer to the
master if invoice
amount > 100000 AKZ
Sales Process
Wholesale /
Retail
Invoice
Provisional
Invoice
On
Confirmation
Finance
Accounting
Inventory
Accounting
Sales Closing
Credit / Debit
Note
F
F

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Stock
Request
Requesting Shop/Depot
Corporate
Inventory Process
Transfer
Inward
Book
Transport
Transfer
Delivery
Freight
Contract
Inventory
Accounting
Finance
Accounting
Inventory
Accounting
Finance
Accounting
Transfer
GIT
Freight / Insurance
Expense Booking

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Dash Board – Profitability and Sales Per Month
MIS Reports Samples
Sales Trend - Region wise
Region wise Margin card Customer wise KPI
What If Analysis

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Sales Report Profit
DASHBOARD
Q-1 Q-2 Q-3 Q-4
2014 4.5 2.9 3 7
2015 5 3 6 7.2
2016 6 3 5.9 6.9
Total Sales Cost Profit
2014 17.4 6 11.4
2015 21.2 5 16.2
2016 21.8 4 17.8

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TradePlus Advantage
Data Centralization and Synchronization
Workflow driven approach that eliminates deviations from set processes.
•Customize the ERP the way you want it – you don’t have to change your processes
Change Management - Any new requirement arising in future can be incorporated with ease
Unmatched Reporting capabilities
•Low coding architecture, goes live in few weeks
Event based Triggers & Alerts

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Our Clients

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THANKS!
Any questions?
Write to us
vipin@agile-labs.com
Mobile: +91-9620552865

Axpert TradePlus - ERP for Trading and Distribution Business

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