The document outlines the requirements for a presentation on replacing the healthcare organization's electronic health record information system, focusing on the system life cycle rather than software. It emphasizes the roles of employees at each stage of the process, identifies internal stakeholders, and details key project management tools and a communication plan. The final output should be an audiovisual or PowerPoint presentation with specific content guidelines, including a detailed plan and APA 7th edition references.

1. Assignment
Your healthcare organization’s strategic plan includes the
replacement of the information system currently in place for the
electronic health record in the hospital and associated provider
offices.
Please note: Life cycle of a system and NOT life cycle of a
software. Be careful you do not focus on software.
You will prepare an audiovisual (You must use Kaltura) with a

2. transcript (Word file) or PowerPoint presentation (12-20 slides)
with speaker notes that address:
Title slide
Include an introduction. What is your topic and what are you
going to address in the presentation.
The system life cycle process and the role of employees in each
stage of the process.
Identify the process- use a visual or table (if you get it already
made then make sure there is appropriate credit on the slide). In
the speaker’s notes explain the process steps and how
employees are engaged in each step. Key is what is the
employee role in each step. The role will change by each step.
Be specific.
There is an announcement with directions
How to use Kaltura
How to prepare the transcript from Kaltura

3. Note: The transcript must be a readable, Word file that matches
the narrative or your speaker notes .
The presentation continued
The identification and roles of at least five internal stakeholders
employed by the practice.
Identify the stakeholders by role and define how that role
contributes to the life cycle process- why are they important to
the process. A table is good for this. Note: Patients are not
employed by the practice.
Identify the major stakeholders and why their role is important
to the project
Once you identified the stakeholders there will be some that
have more sway in the project than others- they are the major or
power stakeholders. Identify which stakeholders are your major
stakeholders and in the speaker note/narration, define why. Do
not include the government nor insurance companies.
Project Management Tools

4. Explain the purpose of a minimum of four key project
management tools planned for the project. (See the hints for
project tools link.) Word, Excel, Power Point, Teams are not
examples of Project management tools.
Consider the following tools (not exclusive):
Scope
Metrics to determine project success
Gantt charts
Budget
Critical pathway
Risks
Develop a Communication Plan for the Project.
Provide a specific, detailed plan with identified tasks and
answer the “who, what, when, where, why, and how”. (A table
is good for this. Review the information above on the how and
what to include.) Do not define what a communication plan is
but develop the actual communication plan. You want a
specific, detailed plan, not definitions and vague concepts. You
need to include in your communication plan:
Identified tasks
Think Who, what, when, why and how.
Communication Plan continued
Think of it as a table with specific details.
Who is doing what, when

5. Ex. Once a month the manager places a summary of the project
on each breakroom table.
Do Not Forget
Include the conclusion summarizing the topic and key points.
See the grading rubric.
References
These should be in APA 7th edition format
I shared a file with common examples.
The Writing Center has APA7th edition resources
For the Presentation
For the presentation:
You are creating a presentation, not a written paper. You can
either use Power Point with speaker notes or if you choose to do
an audiovisual presentation, you must use Kaltura and you must
include a transcript (Verbatim of your narrative in a Word file).
You must include speaker notes and the speaker notes must be
in full sentences. Remember, the key points/topics are on the
slide and the details are in the speaker notes/narration.
Do not paste sentences into the slides.

6. Additional Resources
Tutorial: APA Style for PowerPoint Presentations 7th Ed. APA
Ask ASC. (2020, Aug 30). APA style (7th ed.) formatting in
PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=qClChyFfTgc
Tutorial: How to use PPT 2016 speaker notes (will also work
for PPT 365).
Bisbach,V. (2017, May 10). PPT 2016 speaker notes and
presentation view [Video].YouTube.
https://www.youtube.com/watch?v=_ZSF51MstWg
McMillan,D. (2008), September 14). Life after death by
PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=lpvgfmEU2Ck
How to complete a SWOT analysis
SmartDraw. (2018, Aug 17). SWOT analysis- What is SWOT?
Definitions, examples, and how to do a SWOT analysis [Video].
YouTube.
https://www.youtube.com/watch?v=JXXHqM6RzZQ
virtualstrategist. (2016, Oct 19). How to perform a SWOT
analysis [Video]. YouTube.
https://www.youtube.com/watch?v=I_6AVRGLXGA

7. Additional Information on System Life cycles
Innovative Architects. (n.d) The seven phases of the system-
development life cycle. Innovative Architects.
https://www.innovativearchitects.com/KnowledgeCenter/basic-
IT-systems/system-development-life-cycle.aspx
Iron Mountain. (2013, December 4). Defining your healthcare
information lifecycle strategy: Ep 22, Healthcare talks
[Video].YouTube.
https://www.youtube.com/watch?v=TGymNicUpwM
Zimmerman,A. (2012, September 23). CIS121-System
Development Life Cycle [Video]. YouTube.
https://www.youtube.com/watch?v=mH-Nc5kvyQQ
How to develop a stakeholders analysis
Mungikar, S. (2017, Aug 13) Identify stakeholders- What is it?
[Video]. YouTube.
https://www.youtube.com/watch?v=8uZiGB8DeJg
Common project management tools
Lean six sigma tools & templates. (n.d.). GoLeanSixSigma.
https://goleansixsigma.com/lean-six-sigma-tools/
The ultimate guide to project management. (n.d.). Project
Manager.
https://www.projectmanager.com/project-
management

8. How to develop a communication plan
LaPrad, L. (2018, June 26). Creating a project management
communication plan [template]. Teamgantt.
https://www.teamgantt.com/blog/project-
management-communication-plan
If You Have a Question
Who is going to give you the best answer?
A fellow student or the person who is going to grade your
presentation.
The answer is the instructor.
If you have a general question, please post the question in Ask
Your Instructor.
If you want me to review, not grade, send me your draft by
Thursday evening.
I will review only once. If you choose to ignore my feedback,
do not ask me to review future assignments.
image7.jpeg

9. Assignment
Your healthcare organization’s strategic plan includes the
replacement of the information system currently in place for the
electronic health record in the hospital and associated provider
offices.
Please note: Life cycle of a system and NOT life cycle of a
software. Be careful you do not focus on software.
You will prepare an audiovisual (You must use Kaltura) with a
transcript (Word file) or PowerPoint presentation (12-20 slides)
with speaker notes that address:

10. Title slide
Include an introduction. What is your topic and what are you
going to address in the presentation.
The system life cycle process and the role of employees in each
stage of the process.
Identify the process- use a visual or table (if you get it already
made then make sure there is appropriate credit on the slide). In
the speaker’s notes explain the process steps and how
employees are engaged in each step. Key is what is the
employee role in each step. The role will change by each step.
Be specific.
There is an announcement with directions
How to use Kaltura
How to prepare the transcript from Kaltura
Note: The transcript must be a readable, Word file that matches
the narrative or your speaker notes .

11. The presentation continued
The identification and roles of at least five internal stakeholders
employed by the practice.
Identify the stakeholders by role and define how that role
contributes to the life cycle process- why are they important to
the process. A table is good for this. Note: Patients are not
employed by the practice.
Identify the major stakeholders and why their role is important
to the project
Once you identified the stakeholders there will be some that
have more sway in the project than others- they are the major or
power stakeholders. Identify which stakeholders are your major
stakeholders and in the speaker note/narration, define why. Do
not include the government nor insurance companies.
Project Management Tools
Explain the purpose of a minimum of four key project
management tools planned for the project. (See the hints for
project tools link.) Word, Excel, Power Point, Teams are not
examples of Project management tools.
Consider the following tools (not exclusive):

12. Scope
Metrics to determine project success
Gantt charts
Budget
Critical pathway
Risks
Develop a Communication Plan for the Project.
Provide a specific, detailed plan with identified tasks and
answer the “who, what, when, where, why, and how”. (A table
is good for this. Review the information above on the how and
what to include.) Do not define what a communication plan is
but develop the actual communication plan. You want a
specific, detailed plan, not definitions and vague concepts. You
need to include in your communication plan:
Identified tasks
Think Who, what, when, why and how.
Communication Plan continued
Think of it as a table with specific details.
Who is doing what, when
Ex. Once a month the manager places a summary of the project
on each breakroom table.

13. Do Not Forget
Include the conclusion summarizing the topic and key points.
See the grading rubric.
References
These should be in APA 7th edition format
I shared a file with common examples.
The Writing Center has APA7th edition resources
For the Presentation
For the presentation:
You are creating a presentation, not a written paper. You can
either use Power Point with speaker notes or if you choose to do
an audiovisual presentation, you must use Kaltura and you must
include a transcript (Verbatim of your narrative in a Word file).
You must include speaker notes and the speaker notes must be
in full sentences. Remember, the key points/topics are on the
slide and the details are in the speaker notes/narration.
Do not paste sentences into the slides.

14. Additional Resources
Tutorial: APA Style for PowerPoint Presentations 7th Ed. APA
Ask ASC. (2020, Aug 30). APA style (7th ed.) formatting in
PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=qClChyFfTgc
Tutorial: How to use PPT 2016 speaker notes (will also work
for PPT 365).
Bisbach,V. (2017, May 10). PPT 2016 speaker notes and
presentation view [Video].YouTube.
https://www.youtube.com/watch?v=_ZSF51MstWg
McMillan,D. (2008), September 14). Life after death by
PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=lpvgfmEU2Ck
How to complete a SWOT analysis
SmartDraw. (2018, Aug 17). SWOT analysis- What is SWOT?
Definitions, examples, and how to do a SWOT analysis [Video].
YouTube.
https://www.youtube.com/watch?v=JXXHqM6RzZQ
virtualstrategist. (2016, Oct 19). How to perform a SWOT
analysis [Video]. YouTube.
https://www.youtube.com/watch?v=I_6AVRGLXGA
Additional Information on System Life cycles

15. Innovative Architects. (n.d) The seven phases of the system-
development life cycle. Innovative Architects.
https://www.innovativearchitects.com/KnowledgeCenter/basic-
IT-systems/system-development-life-cycle.aspx
Iron Mountain. (2013, December 4). Defining your healthcare
information lifecycle strategy: Ep 22, Healthcare talks
[Video].YouTube.
https://www.youtube.com/watch?v=TGymNicUpwM
Zimmerman,A. (2012, September 23). CIS121-System
Development Life Cycle [Video]. YouTube.
https://www.youtube.com/watch?v=mH-Nc5kvyQQ
How to develop a stakeholders analysis
Mungikar, S. (2017, Aug 13) Identify stakeholders- What is it?
[Video]. YouTube.
https://www.youtube.com/watch?v=8uZiGB8DeJg
Common project management tools
Lean six sigma tools & templates. (n.d.). GoLeanSixSigma.
https://goleansixsigma.com/lean-six-sigma-tools/
The ultimate guide to project management. (n.d.). Project
Manager.
https://www.projectmanager.com/project-
management
How to develop a communication plan
LaPrad, L. (2018, June 26). Creating a project management
communication plan [template]. Teamgantt.

16. https://www.teamgantt.com/blog/project-
management-communication-plan
If You Have a Question
Who is going to give you the best answer?
A fellow student or the person who is going to grade your
presentation.
The answer is the instructor.
If you have a general question, please post the question in Ask
Your Instructor.
If you want me to review, not grade, send me your draft by
Thursday evening.
I will review only once. If you choose to ignore my feedback,
do not ask me to review future assignments.
image7.jpeg