The document describes an Asset Management System (AMS) developed by Wan Nurul Nabihah Wan Suhaimi for her Bachelor's thesis. It discusses the problem of manual asset auditing processes and proposes developing AMS to address these issues. The system is intended to store asset data in a database, enable online approval processes, and automatically generate asset audit reports. An iterative development methodology is used with requirements specification and development documents attached as appendices. The expected benefits are accurate audit reporting and replacing manual methods with a modern technological solution.

1. ASSET MANAGEMENT SYSTEM (AMS)
WAN NURUL NABIHAH BT WAN SUHAIMI
BACHELOR OF COMPUTER SCIENCE
(SOFTWARE ENGINEERING)
UNIVERSITI MALAYSIA PAHANG
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2. SUPERVISOR’S DECLARATION
I hereby declare that I have checked this project and in my opinion, this project is
adequate in terms of scope and quality for the award of the degree of Bachelor of
Computer Science (Software Engineering)
_______________________________
Full Name : Dr. Noorlin bt Mohd Ali
Date : 25 May 2019

3. STUDENT’S DECLARATION
I hereby declare that the work in this thesis is based on my original work except for
quotations and citations which have been duly acknowledged. I also declare that it has
not been previously or concurrently submitted for any other degree at Universiti
Malaysia Pahang or any other institutions.
_______________________________
Full Name : WAN NURUL NABIHAH BT WAN SUHAIMI
ID Number : CB 16140
Date : 25 May 2019

4. ASSET MANAGEMENT SYSTEM (AMS)
WAN NURUL NABIHAH BT WAN SUHAIMI
Thesis submitted in fulfillment of the requirements
for the award of the degree of
Computer Science (Software Engineering) with honor
Faculty of Computer System and Software Engineering
UNIVERSITI MALAYSIA PAHANG
MAY 2019

5. ii
ACKNOWLEDGEMENTS
As an appreciation I want to thank God for the thanksgiving for giving me the health of
my body as long as I prepare this thesis. I also would like to thank all those who helped
and support in making this thesis especially for my parents, family, supervisor, lectures
and friends.
Therefore, I sincerely want to thank my supervisor, Dr. Noorlin Binti Mohd Ali for
giving me a lot of knowledge and guidance throughout I prepare this project. Without
her helps I am sure that I cannot succeed to complete this thesis. Besides, I would like
to thank to my course mates and my roommates that share with their knowledge and
perception.
Lastly, I want to give my appreciation to my family because the warm encouragement
that has been given to me. I also want to say thank you for those were involved directly
or indirectly in this project.

6. iii
ABSTRAK
Tujuan tesis projek ini adalah untuk menjelaskan bagaimana Sistem Pengurusan Aset
akan meningkatkan pendekatan manual dalam proses pengauditan aset. Tesis ini
secara ringkas akan menjelaskan kelebihan dan kekurangan system ini. Idea
penciptaan sistem ini adalah untuk memperbaiki kaedah lama dalam menyediakan
dokumen aset. Kaedah lama akan melampaui masa untuk menyediakan dokumen
audit aset lengkap yang mengikuti piawaian Kementerian Pembendaharaan Malaysia.
Masalah lain adalah pendekatan manual akan menyebabkan penyediaan dokumen
juga tidak akan diselaraskan kerana ia memerlukan lebih daripada satu orang untuk
menguruskan semua dokumen.Oleh kerana masalah yang dinyatakan, AMS telah
menjadi penyelesaian untuk dibangunkan untuk meningkatkan kualiti proses
penyediaan dokumen. Sistem ini dapat menyimpan semua data dalam pangkalan data.
Proses kelulusan juga boleh dilakukan dengan kaedah dalam talian. Laporan
pengauditan aset akan dijana secara automatik dengan mendapatkan maklumat
daripada pangkalan data.Semasa proses pembangunan ‘Iterative Model’ akan
digunakan untuk membimbing dalam membangunkan sistem. Tujuan memilih
metodologi ini adalah kerana fleksibel dan sesuai untuk sistem besar.Hasil yang
dijangkakan dari sistem ini adalah ia akan menghasilkan data yang tepat dari pangkalan
data. Sistem ini akan mengkomputerkan dokumen manual untuk memenuhi
keperluan klien. AMSBS dijangka menjadi teknologi moden yang menggantikan
kaedah manual. Tesis ini telah melampirkan Spesifikasi Keperluan Perisian (SRS) dan
juga Dokumen Pembangunan Perisian (SDD)

7. iv
ABSTRACT
The purpose of this project thesis is to explain how the Asset Management System
( AMS) will improve the manual approach in asset auditing document process. This
thesis will briefly explain the advantage and disadvantage of the system. The idea
of the creation this system is to improve the old method in preparing the asset
document. The old method will exceed the time to prepare the complete asset
auditing document that follow government of treasury standard. The other problem
is by manual approach the synchronization during the document preparation also
will not aligned because it will need more than one people to managed all
document.Because of the problem stated AMS has been purpose to be developed to
enhance the quality of document preparing process. This system be able to
store all the stock history in the database. The approval process also can be done
by the online method. The report of the asset auditing will be auto generate by the
information retrieve from the database.During the development process the
iterative model will be used to guide in developing the system. The purpose of
choosing this methodology is because its flexible and suitable for big system.The
expected result of this system is it will generate the accurate data from the
database.Inclusion, the system will computerize the manual document in order
to fulfil the client requirement. The AMS is expected to be the modern technology
that replace the manual method. This thesis has attached with Software
Requirement Specification (SRS) , Software Development Document (SDD) and
also User Acceptance Test (UAT)

8. v
TABLE OF CONTENT
DECLARATION
TITLE PAGE
ACKNOWLEDGEMENTS............................................................................................ii
ABSTRAK...................................................................................................................... iii
ABSTRACT....................................................................................................................iv
TABLE OF CONTENT..................................................................................................v
LIST OF TABLES.......................................................................................................viii
LIST OF FIGURES....................................................................................................... ix
LIST OF SYMBOLS.......................................................................................................x
LIST OF ABBREVIATIONS........................................................................................xi
CHAPTER 1 INTRODUCTION.............................................................................. 12
1.1 Introduction / Background of Study..........................................................................12
1.2 Problem Statement.................................................................................................... 13
1.3 Goal /Aim and Objective...........................................................................................14
1.4 Scope.........................................................................................................................14
1.5 Report / Thesis Organization.....................................................................................15
CHAPTER 2 LITERATURE REVIEW.................................................................. 16
2.1 Introduction...............................................................................................................16
2.2 Existing System.........................................................................................................16
2.2.1 Asset Management System........................................................................ 16
2.2.2 EZOfficeInventory..................................................................................... 18

9. vi
2.2.3 AssetCloud................................................................................................. 20
2.3 Comparison............................................................................................................... 21
2.4 System Technology...................................................................................................22
2.4.1 Radio-frequency identification (RFID)......................................................22
2.4.2 QR Code.....................................................................................................23
2.4.3 Barcodes.....................................................................................................23
CHAPTER 3 METHODOLOGY............................................................................. 24
3.1 Introduction...............................................................................................................24
3.2 Methodology............................................................................................................. 25
3.2.1 Initial Planning.....................................................................................25
3.2.2 Planning...............................................................................................26
3.2.3 Requirement........................................................................................ 26
3.2.4 Analysis & Design.............................................................................. 28
3.2.5 Implementation....................................................................................30
3.2.6 Testing.................................................................................................30
3.2.7 Evaluation............................................................................................30
3.2.8 Deployment...........................................................................................30
3.3 Hardware and Software Requirement....................................................................... 31
3.3.1 Hardware Requirement........................................................................... 31
3.3.2 Software Requirement............................................................................32
CHAPTER 4 ................................................................................................................. 33
RESULT AND DISCUSSION......................................................................................33
4.1 Introduction...............................................................................................................33
4.2 Testing and Result Discussion............................................................................ 34

10. vii
CHAPTER 5.................................................................................................................. 36
CONCLUSION..............................................................................................................36
5.1 Introduction.........................................................................................................36
5.2 User Acceptance Test..........................................................................................36
5.3 Research Costraint...............................................................................................37
5.3.1 Development Constraint..........................................................................37
5.3.2 System Constraint.......................................................................37
5.4 Advantage and Disadvantages............................................................................ 37
5.4.1 Advantages................................................................................................37
5.4.1 Disadvantages......................................................................................38
5.5 Commercial Value ..............................................................................................38
5.6 Future Work........................................................................................................38
REFERENCES..............................................................................................................39
APPENDIX A Gantt Chart..........................................................................................40
APPENDIX B SRS .......................................................................................................41
APPENDIX C SDD .......................................................................................................42
APPENDIX D UAT.......................................................................................................43

11. viii
LIST OF TABLES
Table 1.1 Problem Statement 13
Table 2.1 Comparison 21
Table 3.1 Use Case Description 27
Table 3.2 Hardware Requirement 31
Table 3.3 Software Requirement 32

12. ix
LIST OF FIGURES
Figure 2.1 :IT Management System Login Interface.....................................................17
Figure 2.2 : IT Management System Dashboard............................................................17
Figure 2.3 : IT Management System Stock Inventory................................................... 18
Figure 2.4 : Add Stock Inventory...................................................................................19
Figure 2.5 : Stock Inventory...........................................................................................19
Figure 2.6 : Stock Details...............................................................................................19
Figure 2.7 : AssetCloud Interface.................................................................................. 20
Figure 3.1 : Methodology...............................................................................................25
Figure 3.2 : Use Cases....................................................................................................27
Figure 3.3 : Context Diagram.........................................................................................28
Figure 3.4 : Entity Relational Diagram..........................................................................29
Figure 4.1 : AMS Homepage......................................................................................... 34
Figure 4.2 : AMS Login Interface..................................................................................34
Figure 4.3 : AMS Admin Interface................................................................................ 35
Figure 4.4 : AMS Staff Interface....................................................................................35
Figure 3.4 : Gantt Chart (1)............................................................................................40
Figure 3.5 : Gantt Chart (2)............................................................................................40

13. x
LIST OF SYMBOLS
& And
/ Or

14. xi
LIST OF ABBREVIATIONS
AMS Asset Management System
SRS Software Requirement Specification
SDD Software Development Development
UAT User Acceptance Test

15. 12
CHAPTER 1
INTRODUCTION
1.1 Introduction / Background of Study
The Asset Management System ( AMS) is a system that assist the staff to
manage the asset for auditing process.This system will be equipped with the database
in order to facilitate in keeping information of the asset or stationary that exist in the
department.
All the asset and stationary is classified as government or department
property.All the outbound use have to be stated to for auditing purpose. The Asset
Management System ( AMS) will be used as one of the easiest way to simplify the
auditing process.An ability of the system to generate the report that according the
standard of national treasury will be an advantages to staff to speed up the time of
providing the report or audit document.
The Asset Management System ( AMS) will upgraded the current method in
preparing audit report in order to enhance the level of openness of public employees to
technology .They no longer need to download the report template and fill it out
manually in order to provide a complete report.
The users of the Asset Management System ( AMS) will consist of government
officials or large companies who need an effective way of providing audit reports. With
this system the method to updating the current stock of the asset will be easier and
organized.

16. 13
1.2 Problem Statement
The asset auditing process in Faculty of System Computer & Software
Engineering (FSKKP) department in University Malaysia Pahang until now still using a
manual approach in order to preparing the asset auditing document. The problem that
led to the production of this project is due to some of the problems that have arisen as
follows:
Table 1.1 Problem Statement
No Problem Description Effect
1 Asset item record The staff admin
have to list the item
manually.
The staff may be
forgot or negligent
in filling in
information about
assets or stationery
2 Report Preparation All the report have
to be rearrange
manually according
to the government
requirement.
The possibility of
reporting to be
incomplete is high.
3 Document The document only
saved in the desktop
without security.
The possibility of
losing the document
is high without
proper backup.

17. 14
1.3 Goal /Aim and Objective
AMS are expected to be a system that helps in auditing process. However to
achieve that there are some goal / aim and objective need to be accomplished.
The goal/ aim and objective of this system is to achieve the target as below:
i. To design a system that fulfill the requirement that used in system to facilitate staff
in generating audit documents more quickly and organized.
ii. To develop a system that helps in improving quality and expediting the process of
providing audit documents about the asset.
iii. To test the Asset Management System ( AMS)’s user acceptance in generating
document asset with organized and systematically in addressing the problem of
providing audit documents manually.
1.4 Scope
The Asset Management System is built for the auditing purposes. So to
ensuring the system is in line with the right goals it needs to follows the right scope.
The scope of this system is concentrate on:
i. The AMS is focus on the staff admin who is in-charge for asset management, other
staff, lecturer and administration officer.
ii. The AMS is responsible to manage the asset information of the organization and
generate the audit document that follows the government treasure standard.
iii. The AMS is pointed on the barcode usability to insert the asset information rapidly
in FSKKP.

18. 39
REFERENCES
. EZOfficeInventory vs MapYourTag vs UpKeep. (n.d.). Retrieved December 3, 2018,
from https://www.capterra.com/fixed-asset-management-software/compare/124047-131850-
145635/EZOfficeInventory-vs-MapYourTag-vs-UpKeep
Cohn, M., & Lister, T. R. (2015). Succeeding with agile: Software development using
Scrum. Chennai,: Pearson.
Martin, R. C. (2014). Agile software development, principles, patterns, and practices.
Harlow: Pearson Education Limited.
Kothari, S. R. (2013). Research methodology: Methods and techniques. Jaipur: Oxford
Book.
HTML. (n.d.). Retrieved May 2, 2019, from https://www.w3schools.com/
Asset Management Software Features - AssetCloud by Wasp. (n.d.). Retrieved May 2,
2019, from https://www.waspbarcode.com/asset-tracking/features
Asset management. (2019, April 18). Retrieved May 2, 2019, from
https://en.wikipedia.org/wiki/Asset_management