This document discusses an RFID-based asset management solution. It describes how RFID tags can be used to track assets by giving each one a unique ID encoded on the tag. A mobile RFID reader can then read tag IDs and locate assets or track their movement between locations. Key benefits include accurate real-time tracking of asset locations and information without manual data entry, improving efficiency. Suggested hardware includes RFID tags, readers, and encoders to implement this automated asset management system.

1. RFID Based
Asset Management Solution
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2. One of the most important elements of any business is the ability to manage
assets. Asset tracking software can help to improve the efficiency and
profitability of business in nearly every industry. Each organization establishes
its own unique structure and configuration for physical assets. Assets can be
centrally located or widely distributed. They can be fixed, movable or even
mobile. They can be moved to new location, replaced, swapped and removed
for repairs. Additionally assets can be mechanical, electrical or civil. A large
enterprise may have thousand of individually numbered assets performing
one function in a process of many functions. Therefore proper asset
management is essential for the production of quality goods and services.
Introduction

3. Typically a unique identification number will be assigned to each asset after
procurement. All details related to the asset are maintained in a database
against the asset ID. The asset ID is written on the asset or is printed on a
paper label and pasted on the asset. The identification and tracking of assets
are done manually and the physical stock reconciliation is also done manually
Technology
Radio frequency identification (RFID) is a generic term that is used to describe
a system that transmits the identity (in the form of a unique serial number) of
an object or person wirelessly in a tag, using radio waves. Tags or Transponders
are micro chips with an antenna which have a unique Identifier Number and
memory which can be programmable according to the customer requirement
Current System

4. Asset Tagging
When new assets are received, all necessary details will be entered in to the
application software
A unique asset ID will be generated by the software for the asset
This asset ID will be programmed to a RFID jewelry tag using a desktop RFID
encoder or by using a RFID enabled barcode printer
Encoded tag will be then attached to Asset
Asset Transfer
When assets are transferred from one location to another within the
organization, a portable RFID reader will be used to read the asset ID’s of assets
transferring
Asset id’s will be transferred to the application software and location wise
inventory in the asset management software
Proposed Solution

5. Stock taking is done by using a portable RFID handheld reader
If each location is identified by a RFID tag, location id will be first read by the RFID
reader
Asset id of all assets belonging to this location will be read and these data will be
saved in the portable reader itself
This process will be repeated for all locations
Collected data will be transferred to the application software and report containing
the missing or misplaced assets will be generated from the software
Asset Search
An asset can be searched by keying in the asset ID in the portable handheld reader
and reading the probable assets.
When the keyed asset id matches with the read RFID tag on the asset, the reader
produces beep sound indicating that asset has been found.
Physical Verification

6. Asset movement from one location to another can be tracked by installing
the RFID gate reader on the entry/exit points of important locations
When the assets are moved through the gate, the reader will automatically
read the asset ID encoded on the asset tag
This data will be then transferred to the application software and location
information will be updated
Offline Reading
Other than asset ID, RFID tags can also store key data which can be read
without the connectivity to data base
User can know the important specifications such as Warranty expiry date,
calibration due date, Preventive maintenance due date etc by reading the asset
tag using portable hand held reader.
Asset Tracking

7. Suggested Hardware Equipments

10. Major Benefits of Automation in store
Accuracy of data input (error free)
Aid effective management of resources and inventories
Real time data collection
More accurate dispatch
Accurate and efficient in data reading
No queuing even during peak time
No need of experienced hands to operate the machine
ADVANTAGES

11. Email: info@ecartes.in
Contact Us: 9810899011
Website: www.ecartes.in
Ecartes Technology Pvt Ltd