The Aquatics Assessment Report evaluated the city's three pools and aquatic programs. It found that two pools needed major repairs and updates to mechanical systems and accessibility. Operational costs exceeded revenue at all facilities except the lagoon. The report recommended outsourcing operations and maintenance to reduce subsidies, exiting the agreement for the high school natatorium, and constructing spraygrounds to replace one aging pool over four years. This would save an estimated $580,000 annually compared to current budgets.

1. Aquatics Assessment Report
College Station City Council
Parks & Recreation Department
David Schmitz, Director
Amy Atkins, Assistant Director
Kelly Kelbly, Recreation Manager
January 8, 2015

2. Assessment Objective
• Conduct an assessment of aquatic facilities
and programs
• Identify efficiency lapses
• Recommend improvements necessary for
the delivery of a comprehensive and
financially sustainable aquatic program.

3. Facility Inspection Approach
• Third Party inspection – scope of work
• Commercial Swim Management – no vested
interest
• Viewed three City pools in off-season

4. Facility Inspection
Cindy Hallaran Pool
• Antiquated chemical
controller
– Replace
• Water seepage at wall
– Full leak detection
required

5. Facility Inspection
Thomas Pool
• Antiquated chemical controller
– Replace
• Bathhouse – non-ADA compliant
– Demolition and rebuild
• Leak at gutter seam
– Remove portion of deck, replace

6. Facility Inspection
Adamson Lagoon
• Antiquated chemical
controllers
– Replace
• Slide Structure
– Replace areas of weakened aluminum, sandblast
and repaint structural supports

7. Identifying Efficiencies
Approach identified:
• Staffing & Scheduling
• Hours & Attendance
• Chemicals & Maintenance
• Programming
• Resulting Subsidy

8. Cindy Hallaran Pool
Revenue Costs
Cost to operate:
$177,140
Revenue:
$58,265
22,533 attendees
67% subsidy

9. Thomas Pool
Costs
Low
attendance
Extreme
Subsidy
Cost to operate:
$151,741
Revenue:
$27,815
1,000 attendees
(general public)
82% subsidy

10. Adamson Lagoon
Low Subsidy
High Revenues
Well attended
Cost to operate:
$307,252
Revenue:
$232,342
34,353 attendees
24% subsidy

11. CSMS Natatorium
CSISD
Facility
City
Operational
Costs
High
subsidy
Budget:
$64,182
Cost to Operate:
$86,900
Revenue:
$32,828
62% Subsidy

12. Management Options
Option overview:
• City continues O &M with efficiencies
• Outsourcing of Maintenance and Chemicals
• Full Outsourcing of Aquatics O & M

13. City Continued O & M
Proposed cost reduction measures
• Chemicals
• Thomas Pool
• CSISD Natatorium
• Staffing
$700,000 | Approximate savings of $350,000*
*based on current budget

14. Outsource Maintenance
Maintenance to include
• Chemicals
• Controller monitoring & calibration
• Minor repairs
$630,000 | Approximate savings of $425,000*
*based on current budget

15. Outsource O & M
Services include
• Staffing & Programming
• Daily Maintenance & Chemicals
• 90% revenue to City
• 4.2% subsidy
$474,000 | Approximate savings of $580,000*
*based on current budget

16. Options Comparative
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
Current Budget
City Management of all O&M
City Maintained
Operations/Outsourced Maintenance
Outsourcing of all Aquatics O&M

17. Recommendations
CSISD Natatorium ILA
• No city programming
• Exit strategy
– Notify CSISD immediately
– Continue support through August 31, 2015

18. Recommendations
Pursue O & M Management Contract
• Positive collateral impact to multiple city
departments
– Payroll, Legal, Human Resources, Parks &
Recreation
• Implementation Timeline
– Begin RFP process now, contract by Oct. 1, 2015

19. Recommendations
Thomas Pool long-term
• Extensive renovations or possible demolition
• Add/replace with Sprayground
Spraygrounds
• Savings utilized to construct
1 per year over 4 years

20. Questions & Discussion