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FY 2020-21 Budget Workshop (July 28)

The document summarizes the City of College Station's budget workshops for Day 2. It discusses enterprise funds, capital projects, special revenue funds, internal service funds, and proposed tax rates. Key points include a $146.2 million capital projects budget, with $30 million expected to be spent in FY21. It also outlines reductions to various department budgets to account for impacts of COVID-19. The document provides funding sources and timelines for capital projects across streets, parks, facilities/tech, and utilities. It concludes with questions about the budget and agenda for the following day.

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BUDGET WORKSHOPS – DAY 2
July 28, 2020
City of College Station
 Enterprise Funds
 Capital Projects
 Special Revenue Funds
 Internal Service Funds
AGENDA – BUDGET WORKSHOPS – DAY 2
THE GENERAL FUND
ENTERPRISE FUNDS
City of College Station
• Department Summaries
4
Function Electric Water Wastewater
Hiring Freeze $ 108,000 $ 262,000 $ 354,000
Direct Capital $ - $ 28,000 $ 14,000
Supplies 247,082 44,823 102,263
Maintenance 5,955 6,000 3,895
Professional Services 263,404 15,905 (53,514)
Other Purchased Services
Travel/Training 10,323 12,344 12,420
Misc (8,764) 15,250 614
Grand Total $ 626,000 $ 384,322 $ 433,678
MAJOR ENTERPRISE FUNDS
SLA’s
• Impact Fee Studies
• Water $150,000
• Wastewater $150,000
5
OTHER ENTERPRISE FUNDS
Function Solid Waste Northgate
Hiring Freeze
Supplies $ 2,300 $ 1,000
Maintenance
Professional Services 54,134
Other Purchased Services 139,769 17,495
Travel/Training 5,931
Misc 371
Grand Total $ 148,000 $ 73,000
CAPITAL PROJECTS
City of College Station
• Streets
• Parks
• Facility & Tech
• Electric
• Water
• Wastewater

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FY 2020-21 Budget Workshop (July 28)

  • 1. BUDGET WORKSHOPS – DAY 2 July 28, 2020 City of College Station
  • 2.  Enterprise Funds  Capital Projects  Special Revenue Funds  Internal Service Funds AGENDA – BUDGET WORKSHOPS – DAY 2 THE GENERAL FUND
  • 3. ENTERPRISE FUNDS City of College Station • Department Summaries
  • 4. 4 Function Electric Water Wastewater Hiring Freeze $ 108,000 $ 262,000 $ 354,000 Direct Capital $ - $ 28,000 $ 14,000 Supplies 247,082 44,823 102,263 Maintenance 5,955 6,000 3,895 Professional Services 263,404 15,905 (53,514) Other Purchased Services Travel/Training 10,323 12,344 12,420 Misc (8,764) 15,250 614 Grand Total $ 626,000 $ 384,322 $ 433,678 MAJOR ENTERPRISE FUNDS SLA’s • Impact Fee Studies • Water $150,000 • Wastewater $150,000
  • 5. 5 OTHER ENTERPRISE FUNDS Function Solid Waste Northgate Hiring Freeze Supplies $ 2,300 $ 1,000 Maintenance Professional Services 54,134 Other Purchased Services 139,769 17,495 Travel/Training 5,931 Misc 371 Grand Total $ 148,000 $ 73,000
  • 6. CAPITAL PROJECTS City of College Station • Streets • Parks • Facility & Tech • Electric • Water • Wastewater
  • 7. 7 CAPITAL BUDGET COMPARISON: APPROPRIATIONS Proposed FY21 Approved FY20 % change Streets 19,683,237 8,101,722 142.95% Parks 18,115 2,198,872 -99.18% Facilities / Tech 1,062,272 10,042,886 -89.42% Total Gov 20,763,624 20,343,480 2.07% Electric 4,412,793 13,103,320 -66.32% Water 6,444,907 14,402,043 -55.25% Wastewater 14,846,326 14,299,415 3.82% Total Utilities 25,704,026 41,804,778 -38.51% Total Other 274,002 9,022,832 -96.96% GRAND TOTAL 46,741,652 71,171,090 -34.32%
  • 8. 8 • $146.2 million in projects budgeted • FY21 appropriations compared to FY20 = increase 142.95% • Projected FY21 expenses = $30.0 million • Future funded project expenditures = $71.3 million • Unfunded projects submitted for FY21 = $4.05 million • Other considerations: • No FY21 unfunded projects added to schedule • Anticipated $13.4 million FY21 debt issue GENERAL GOVERNMENT: STREET PROJECTS
  • 9. 9 GENERAL GOVERNMENT: PARKS PROJECTS • $19M in projects budgeted • Minor FY21 appropriations • No debt issuance budgeted for FY21 • Projects Expected to be Completed in FY21 • Central Park Pavilion and Restrooms • Central Park Athletic Field Restrooms • Bee Creek Concessions / Restrooms • Veteran’s Park Phase 1B • Perimeter Fencing for Aggie Field of Honor • Memorial Cemetery Maintenance Shop • Southeast Park project delayed until FY23 due to COVID19. • Unfunded Projects Submitted for FY21 = $23,997,333
  • 10. 10 • $104.5 million in projects budgeted • FY21 appropriations compared to FY20 = decrease 89.4% • Projected FY21 expenses = $25.9 million • Future funded project expenditures = $7.7 million • Unfunded projects submitted for FY21 = $875,000 (Tech) • Other considerations: • No FY21 unfunded projects added to schedule • Fire Station #7 TBD – depends on funding mechanism • Anticipated $2.4 million FY21 debt issue GENERAL GOVERNMENT: FACILITY & TECH
  • 11. 11 • Budgeted FY21 expenses = $24.6 million • FY21 appropriations compared to FY20 = decrease 66.3% • Future funded project expenditures = $61 million • Projects funded via cash basis • Other considerations: • AMI installation and deployment will span FY20 and FY21 • Graham Road substation complete • Utility Service Center Design projected for FY21 – with Water/WW • Anticipated $3.5 million FY21 debt issue for Spring Creek Ring Bus project ENTERPRISE: ELECTRIC PROJECTS
  • 12. 12 • $69.3 million in projects budgeted • FY21 appropriations compared to FY20 = decrease 55.3% • Projected FY21 expenses = $18.3 million • Future funded project expenditures = $33.1 million • Priority unfunded projects submitted for FY21 = $4.4 million • Other considerations: • Water Rights project defunded in FY20, debt moved to Water Tower • No FY21 unfunded projects added to schedule • Utility Service Center Design projected for FY21 – with Electric & WW • Anticipated $11.3 million FY21 debt issue ENTERPRISE: WATER PROJECTS
  • 13. 13 • $168.6 million in projects budgeted • FY21 appropriations compared to FY20 = increase 3.8% • Projected FY21 expenses = $35.2 million • Future funded project expenditures = $67 million • Priority unfunded projects submitted for FY21 = $3.5 million • Other considerations: • No FY21 unfunded projects added to schedule • Utility Service Center Design projected for FY21 – with Electric & Water • Anticipated $20.4 million FY21 debt issue ENTERPRISE: WASTEWATER PROJECTS
  • 14. CAPITAL PROJECT FUNDING City of College Station • Debt Service Fund • Parkland Dedication • Sidewalk Funds • Impact Fee Funds
  • 15. 15 CAPITAL BUDGET COMPARISON: FY21 COS FY21 COs (Current plan) FY21 COs (in FY20 Budget) % change Streets 13,350,000 27,540,000 -51.53% Parks - - Equipment Replacement 2,063,000 1,000,000 106.30% Facilities / Tech 2,400,000 6,105,000 -60.69% Total Gov 17,813,000 34,645,000 -48.58% Electric 3,500,000 2,400,000 45.83% Water 11,290,000 16,350,000 -30.95% Wastewater 20,350,000 14,600,000 39.38% Total Utilities 35,140,000 33,350,000 5.37% GRAND TOTAL 52,953,000 67,995,000 -22.12%
  • 16. 16 PROJECTED DEBT ISSUANCES FY21-FY25 FY21 FY22 FY23 FY24 FY25 Utility Debt $35,140,000 $39,440,000 $16,825,000 $17,136,000 $10,100,000 Gen Govt Debt $17,813,000 $36,058,000 $18,255,000 $8,742,000 $7,520,000 $17,813,000 $36,058,000 $18,255,000 $8,742,000 $7,520,000 $35,140,000 $39,440,000 $16,825,000 $17,136,000 $10,100,000 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 $80,000,000
  • 17. 17 • Move of ½ cent to O&M to help with COVID-19 • Growth thru FY25 = 4.38% • Other Considerations:  Capacity for ~$1MM in new projects  Maximum tax rate of $2.50 / $100 assessed valuation limits growth GENERAL GOVERNMENT DEBT SERVICE FUND 2021 2022 2023 2024 2025 $- $1 $2 $3 Millions Excess Debt Capacity
  • 18. SPECIAL REVENUE FUNDS City of College Station • Department Summaries
  • 19. 19 SPECIAL REVENUE FUND EXPENSE REDUCTIONS Function Drainage Community Development Juvenile Case Manager Hiring Freeze $ 65,000 $ - $ - Direct Capital Supplies 2,944 2,000 Maintenance (27,144) Professional Services 10,000 Other Purchased Services Travel/Training 2,200 6,000 2,000 Misc Grand Total $ 53,000 $ 6,000 $ 4,000 SLA’s • Drainage Fund • Storm Drain Clean Out Equipment $71,000
  • 20. 20 • Water • Average annual revenue = $330,000; fees in lieu of additional 9% rate increase • Projected FY20 revenue = $320,000 • Fees support eligible projects’ debt service, primarily Well #9, and SH6 Waterline • FY21 Revenue will offset Impact Fee Study of $150,000 (Water SLA) IMPACT FEE FUNDS • Wastewater • Average annual revenue = $1.6 million; fees in lieu of additional 14% and 8% rate increases • Projected FY20 revenue = $1.5 million • Fees support eligible projects’ debt service: LCWWTP, Lick Creek Trunkline, NE Trunkline • FY21 Revenue will offset Impact Fee Study of $150,000 (WW SLA) • Transportation • 4 separate funds, City must spend revenue in Zone collected, revenue varies based on development • Projected FY20 revenue = $955,000 across all 4 Zones; $570,000 in Zone B • For FY21, proposed transfer of $450,000 from Zone B for Rock Prairie Rd. W (ST1604) • Proposed FY21 SLA = Impact Fee Study of $70,000, paid for with revenue from all 4 Zones
  • 21. 21 • Established in January FY17. A Special Revenue Fund with no fund balance requirement FY20 Review • Beginning fund balance of $510,000 due to prior years sale of road millings • COVID19 mitigation strategy established for Roadway Maintenance to assume streets maintenance work originally planned in the General Fund using fund balance. FY21 Proposed Budget • No planned CPI-U adjustment for residential & commercial rates in FY21 ROADWAY MAINTENANCE FUND
  • 22. INTERNAL SERVICE FUNDS City of College Station • Department Summaries
  • 23. 23 SPECIAL REVENUE FUND EXPENSE REDUCTIONS Function Utility Customer Service Fleet Maintenance Hiring Freeze $ - $ 64,000 Supplies $ (346) $ 500 Maintenance (1,150) 250 Professional Services (1,500) Other Purchased Services 1,200 Travel/Training 14,750 4,550 Misc 8,046 Grand Total $ 21,000 $ 69,300
  • 24. 24 EMPLOYEE BENEFITS FUND FY21 Proposed budget Proposed Revenues • 9% Employer contributions • No change in Employee contributions Proposed Expenses • 6% Medical and Prescription Claims • 4% Dental Claims Expenses • 3% Health Clinic Expenses FY20 Review Revenues and expenses are projected to be at 91% of budget for the year.
  • 25. 25 REPLACEMENT FUNDS • Fleet • Average growth since FY16= 4.0% or 18 vehicles per year • All fleet vehicles are included in the replacement fund • Other Considerations:  Shore up funding using debt revolver through FY24. (Average yearly $750K) • Technology • A technology specific replacement fund was established in FY20 due to the costs of rapidly changing technology • Related Equipment:  Copiers  MDTs  Servers • Equipment • Funding began in FY17 for long-lived Police and Fire equipment • Fund considered fully funded • Related Equipment:  Police body camera  Police in-car video  Fire SCBA  Fire Extrication tools  Fire thermal imaging cameras
  • 26. QUESTIONS / DISCUSSION / DIRECTION City of College Station
  • 27. PROPOSED TAX RATES Rates above are stated cents per $100 assessed valuation Property Values 1 cent = approx. $800,000 Current Rate Change Proposed FY21 Debt Service Fund 22.1444 (0.5000) 21.6444 General Fund 31.3174 0.5000 31.8174 53.4618 0.0000 53.4618 No New Revenue Rate TBD Voter Approval Rate TBD 27
  • 28. AGENDA FOR TOMORROW  Hotel Tax Fund  Outside Agencies • General Funded • Hotel Tax Funded 28