April 29 2022 UAC Meeting Slides

1. NEW STUDENT ORIENTATION
OVERVIEW

2. MEET ONSO
ALISON LEACH HUGHES
Director
JENNIFER ASOUZU
Marketing Coordinator

3. MEET ONSO
JENN PIZZOLONGO
Administrative Coordinator
JONATHAN MOSS
Graduate Assistant

4. MEET ONSO
• Other individuals you will work with:
• NODA Interns
• Bailey Durfey, University of Mississippi
• Charlie Gordon, Auburn University
• Receptionists (former Orientation Leaders)
• We will be hiring 2 new professionals to fill vacancies

5. GENERAL OVERIVEW
• Orientation sessions are offered based on admit term
and student type.
• This summer, we will offer 3 types of sessions:
• Summer Term Orientation (1-day sessions)
• Fall Freshman Orientation (2-day sessions)
• Fall Transfer Orientation (1-day sessions)

6. DATES
• Summer Term Orientation Sessions
• May 5
• May 26
• Transfer Orientation Sessions
• June 17
• June 24
• July 8
• August Orientation Sessions
• August 12
• August 15
• August 16
• July 22
• July 29

7. DATES
• Freshman Orientation Sessions
• June 9-10
• June 13-14
• June 15-16
• June 20-21
• June 22-23
• June 27-28
• June 29-30
• July 6-7
• July 11-12
• July 13-14
• July 18-19
• July 20-21
• July 25-26
• July 27-28

8. REGISTRATION UPDATE
• TRANSFER*
• Students: 204
• Families: 127
• FRESHMAN
• Students: 4082
• Families: 2872
*Transfer Orientation registration officially opens on May 9. Current registrations include Early Advisement
and Summer Term Orientation sessions only.

9. SCHEDULE OVERVIEWS

10. SUMMER TERM/TRANSFER
ORIENTATION SCHEDULE
• 8:15 am Welcome
• 9:00 am Small Group
• 10:00 am Academic College Visit
GARNET
11:00 am Academic Advising
2:00 pm Resource Fair
2:30 pm Breakout Sessions
COCKY
11:00 am Breakout Sessions
1:00 pm Resource Fair
2:00 pm Academic Advising

11. FALL TERM FRESHMAN
ORIENTATION SCHEDULE
• 8:00 am Check-In
• 10:00 am Opening Session
• 11:00 am Small Group 1/Lunch
• 1:00 pm Academic College Visits
• 2:30 pm Breakout Sessions
• 4:30 pm Small Group 2
• 5:30 pm Dinner
• 7:00 pm Skits
• 8:00 pm Small Group 3
• 9:15 pm Evening Social
DAY 1

12. FALL TERM FRESHMAN
ORIENTATION SCHEDULE
• 8:15 am Small Group 4
• 9:15 am Opening Session
• 11:00 am Lunch/Resource Fair
• 11:00 am Special Populations Sessions
• 1:00 pm Academic Advising
• 2:30 pm Campus Business Checklist
DAY 2

13. SPECIAL POPULATIONS
• Honors – stay with their program
• Opportunity Scholars – stay with their
program, review schedules at the end of
each orientation week with OSP
• Capstone Scholars – have a breakout
session, but attend academic advising with
their college

14. COMMUNICATIONS
• Orientation Informational Brochure
• Pre-Orientation Communication
• Arrival Logistics
• Check-List Reminder
• Service Project List
• Pre-Orientation Advising Modules and
Worksheet
• Post-Orientation Communication
• Presentation Portal
• AlcoholEdu/Haven
• Convocation

15. REGISTRATION ASSISTANCE
CENTER
• Held during registration at Orientation
• 1:00pm – until last college finishes
• Registrar, Admissions, Holds, SAVIP
• Update on Immunization Holds

16. ORIENTATION LEADERS

17. TEAM OVERVIEW
• 10 Lead Team members
• 38 Orientation Leaders
• Selected in the Fall
• Trained throughout the Spring
• Intensive Training – May 23-June 3

18. INTENSIVE TRAINING
College Ambassador Visits
• TBD
UAC & Registration Prep
• June 2 @ 2:45 pm
• Russell House Theater
Campus Partner Showcase
• Thursday, June 2 @ 4:00 pm
• Location TBD

19. CONSIDERATIONS
• Sessions will resume fully in-person
• Construction in the Russell House University Union
• Larger incoming first-year class
• Early Advising pilot program

20. QUESTIONS?
alisonhughes@sc.edu

21. ORIENTATION ADVISING 2022
UAC Staff Meeting April 29, 2022

22. ORIENTATION 2022
• “We’re going back to
Orientation 2019”
• But what does that mean?!
• Raise your hand if this will be
your first Orientation
• Add your hand if this will be
your first Orientation post-
2020!

23. ORIENTATION WORKFLOW
• Pre-Orientation Advising Worksheet
• Students should watch the videos and complete the
worksheet before Orientation
• UAC sends an electronic “postcard” two weeks out if they
haven’t completed the worksheet

24. BRIEF OVERVIEW OF PRE-ORIENTATION MATERIALS
• Video Modules
• Students will learn…
• What is advising at Carolina?
• What should I do to prepare
for advising?
• Where does my prior credit
count?
• Worksheet
• Students will fill out…
• Demographic information
(including preferred name and
pronouns)
• Details about their major
choice and commitment**
• Placement test results and
prior credit

25. ACADEMIC ADVISING SYSTEM MANAGER

26. ACADEMIC ADVISING SYSTEM MANAGER

27. PRE-ORIENTATION ADVISING WORKSHEET

28. PRE-ORIENTATION ADVISING WORKSHEET

29. DEGREE WORKS
• Advised course schedules for Fall 2022 should be placed into
Degree Works in either the Notes or Planner
• If another advisor provides the advisement but the you are
inputting information into Degree Works, please indicate
who advised the student
• You are encouraged to freeze a DegreeWorks Audit at the
time of summer advisement. This will provide a record of
the credit on the student’s record at the time of advisement.

30. NAVIGATE
• Use “Add a Note to This Student” to record what you normally
would in Navigate (less content than a 30-minute advising
appointment – that’s ok!)
• Use continued notes as normal through summer for
substantiative email exchanges, form uploads, etc.
• SCHC advisement forms will be attached in Navigate notes

31. RE-ADVISEMENT
• Update Degreeworks if a student is re-advised
• Be broad where you can:
• “MATH 111 or MATH 122 (depending on MPT retake)”
• “SPAN 121, 122, 209, or 210 (appropriate Spanish course
depending on FLPT)”
• “MATH 142 (will need to be readvised if AP score is not 3 or
better)”
• “GSS Carolina Core”
• Continue to log continued conversations in Navigate

32. SPECIAL POPULATIONS
• South Carolina Honors College
• Will be advised via Teams throughout May and registered for a full fall
schedule
• SCHC representatives will remove advising holds for their students (summer
process only)
• Communicate with SCHC advisor if you have questions (contact info to come)
• Opportunity Scholars Program
• Will be advised by OSP advisors at Orientation – OSP advisors will lift holds
• List will be sent to advisors each session to review course registration of
these students for degree applicable credit

33. SPECIAL POPULATIONS CONT.
• Jump Start
• Summer start transfer students in specific majors
• Coordinated course offerings with On Your Time in summer sessions
• These students will attend the May 26th Orientation session and it will
be noted in Navigate that they are part of the Jump Start program
• Early transfer advising
• Fall admit transfer students who have elected to be advised and
register prior to attending Orientation
• They will still attend a transfer Orientation day
• Amanda Shores and Marcus Bell (EA) will be these students point of
contact if they have questions during their Orientation session

34. MAJOR CHANGE POST-ORIENTATION
• Students cannot change their major on Day 2 of
Orientation.
• Students can contact Undergraduate Admissions to
request the change of major or make the change in their
admissions portal if the desired major is available
• DMSB and College of Nursing are not accepting changes
• Changes are processed by Undergraduate Admissions
through the add/drop date.
• Wednesday, August 24 at 11:59 p.m.

35. MATH PLACEMENT TEST OUTREACH
• If you had a workflow that worked for you – do that!
• Use VZ to identify students
• Potentially reach out 1 week before their Orientation
• Can come from the UAA or a central college contact (admin, front
desk, etc)
• Messaging:
• Need to take the test
• Need to RE-take the test
• Need to take the CORRECT test

36. SEASONED ADVISOR THOUGHTS
Pre-2020 Orientation advisors - thoughts, tips, tricks of the trade?

37. COURSE NEEDS PROCESS
As course needs become apparent…
• Mike sends out a form through the UAA Listserv
• Colleges/departments identify who completes the form
• Seat needs are requested in:
• Math
• Statistics
• Chemistry
• Biology
• Foreign Language
• Additional seat requests (both inside and outside the College of Arts and Sciences) will
also be monitored.

38. ADVISOR CONSIDERATIONS
• Students’ placement test scores (math and foreign language)
when available and any prior academic work on their record
• Curriculum options
• For example, a Biology student must enroll in either BIOL 101/101L or
BIOL 102/102L in the fall; however, advisors could advise the student
broadly for a GHS requirement
• Course Needs Teams Channel

39. SCHOLARSHIP RISK INTERVENTION
Scholarship
GPA
Requirement
Hours
Requirement
Special
Consideration
LIFE 3.00 LIFE 30, 60, 90 Can include Dual
Enrollment, AP,
and IB credits
Palmetto Fellows 3.00 UofSC
System
30, 60, 90 Cannot include
pre-college credit
General University
Scholarship
3.00 UofSC
System
None Transfer
coursework not
applicable
• Financial Aid will process the
list of students after the last
day of final exams (likely 72
hours – Monday, May 9th)
• UAC will upload the list to
Navigate the same or
following day and open cases
assigned to advisors

40. INTERVENTION
REPOSITORY
• Review the Intervention
Repository for context, sample
communication, timelines, and
case close reasons
• Remember – Financial Aid can
tell a student they’re at risk. Only
their advisor can help them
mitigate that risk with degree-
applicable courses and curricular
guidance!

41. SUGGESTED PRACTICE
• The last start day of UofSC
summer classes is June 20th
• Using UofSC as an example –
remember for LIFE and Fellows, a
student’s GPA and hours can
come from other in-state
institutions
• Please close all Scholarship
Risk cases by Friday, June 17th
• In that time – please attempt
outreach at least twice
• One or more of those attempts
should be a text message

42. CLOSING CASES
“CONTACT MADE” IF YOU
CONTACTED THE STUDENT
VIA PHONE CALL, TEXT, OR
EMAIL AND HELPED THE
STUDENT RESOLVE THE
ISSUE AT HAND.
“STUDENT UNRESPONSIVE
TO MULTIPLE APPROACHES”
IF YOU WERE UNABLE TO
CONTACT THE STUDENT
AFTER SEVERAL OUTREACH
ATTEMPTS USING VARIOUS
PLATFORMS - EMAIL, PHONE
CALLS, AND/OR TEXT
MESSAGING.
"CONTACT NOT ATTEMPTED
- GPA TOO LOW" IF IT IS NOT
POSSIBLE FOR THE
STUDENT TO EARN A 3.00
GPA AFTER TAKING TWO
MAX SUMMER CLASSES.
“ALERT ISSUED IN ERROR” IF
THE ALERT SEEMS TO BE
ERRONEOUS – USE
SPARINGLY, CONTACT
FINANCIAL AID FIRST

43. Race/
Ethnicity
UofSC Student Body Scholarship At-Risk Intervention
White 76.7% 68.3%
African American 10.2% 13.5%
Native American 0.2% 0.1%
Asian 2.3% 3.7%
Hispanic 4.0% 1.2%
Pacific Islander 0.1% 0.0%
Two or More 3.2% 12.1%
Not Reported/No Response 3.3% 1.1%
Supporting
Students in
Graduation
Gaps
2021
Gender UofSC Student Body Scholarship At-Risk Intervention
Female 54% 45.02%
Male 45.96% 54.16%
Other ~.05% 0.82%

44. Open-Ended Themes Analysis 2021
2
2
4
4
9
35
40
50
65
74
89
162
213
336
346
351
0 50 100 150 200 250 300 350 400
Hardship Withdrawal
Grade forgivness
Not Registered for Fall 2021
Withdrew from courses
Changing Majors
Student Visited Office
Student Not Returning in Fall/Transfer
Made previous contact
Referred to/Contacted by Financial Aid
Enrolled in Summer classes prior to outreach
Issed in Error
Enrolled in Summer classes after outreach
Advisor Declined
GPA Too Low
Student unresponsive
Contact Made

45. IF YOU NEED ASSISTANCE DETERMINING WHY A STUDENT IS AT
RISK OF LOSING THEIR SCHOLARSHIP, PLEASE CONTACT:
Brandon Lindsey
Senior Assistant Director -
Student Services (Financial Aid
and Scholarships)
blindsey@mailbox.sc.edu

46. HAVE A GREAT WEEKEND!